LIMPSFIELD PARISH COUNCIL
Minutes of the Meeting held on Tuesday, 2 December 2003, in the school hall, Limpsfield CE Infant School, Limpsfield at 7.30 pm
PRESENT: Chairman Mr C Walker (CW), Councillors Mr B Alexander (BA), Mrs R Harris (RH), Mrs C Heijmer (CH), Mr J Jensen (JJ), David Marnham (DM), Mr J Pannett (JP), Mrs A Williams (AW), Mrs L Wingate (LW)
1.0 APOLOGIES
There were no apologies for absence.
2.0 MINUTES
The minutes of the previous meeting were approved and signed as a true record.
3.0 MATTERS ARISING
AW reported back on the Local Agenda 21 meeting about the 'Adopt a Street' initiative. Parishes shared information on schemes undertaken to improve the appearance of the neighbourhood such as litter picking, graffiti cleaning and community composting. Tatsfield offered the use of their litter picking equipment for the next Limpsfield litter pick.
Minute 5.4 - Sandpit north of the A25: JP asked the Clerk to find out from the original planning consent what the agreed programme of restoration was for the sandpit. Action: Clerk
4.0 PUBLIC SESSION
The Chairman was pleased to accept Mr Ron Bristow's offer to represent the Parish Council on the new Area Passenger Transport Consultative Group. The Group has been set up to deal with local transport issues including the rail and bus networks.
5.0 COUNTY & DISTRICT COUNCILLOR REPORTS
There were none received.
6.0 CHAIRMAN'S REPORT (including correspondence)
Allotments update:
· Letter from the Plumber's Arms Allotment Association (PAAA) attaching a list of signatures of some of the members who wish to have use of allotment land, preferably on the current site.
· Copies of correspondence sent by P Ainsworth MP to the Rt Hon Keith Hill, Minister for Housing and Planning, and Mr David Innes, Titsey Estate.
It was agreed to write to Mr Ainsworth requesting sight of the replies to his letters. It was also agreed to purchase Paul Clayden's book 'The Law of Allotments' available from Shaw & Sons at a cost of £18.95. Action: Clerk
Corrrespondence:
· Area Passenger Transport Consultative Groups - draft Terms of Reference for consideration and comment by the end of December 2003.
· Surrey Rail Forum - date of next meeting Thursday, 22 January 2004 at County Hall, Kingston upon Thames at 10.30 am. Note: the Surrey Rail Forum's current role in considering local rail matters will be devolved to the three new Area Passenger Transport Consultative Groups. The Surrey Rail Forum itself will continue to meet on an ad hoc basis to discuss rail matters of strategic, countywide importance in line with its original remit.
· Godstone Parish Council - letter requesting items for discussion by 31/12/03 for the next joint meeting between the Tandridge Local Committee, District and Parish Councils scheduled for March/April 2004.
· Department for Transport - acknowledgement of PC letter condemning Redhill airport proposal. Ministers aim to publish the White Paper setting out the Government's conclusions by the end of the year.
· SCC - consultation on proposals to change Surrey's School Admission arrangements for September 2005. Closing date 16 January 2004. (See minute 8.2).
· Information on Community Heritage Grants
7.0 PARISH COUNCILLORS' REPORTS
7.1 Rights of Way
BA reported that he had walked the footpaths assigned to him. Footpath 215: the bunds are restricting the width at the eastern end of the footpath near Honeypot Lane. Footpaths 216/217: the route of the footpath seems to have been diverted. Clerk to raise issues with SCC Rights of Way Officer. Action: Clerk
7.2 Planning
Correspondence:
· Copy of letter of objection sent to TDC Planning re application TA/97/1103/A/D Land at Red Lane & Holland Lane, Hurst Green.
Planning Application List No 45, 46, 47
No objections to
TA/2003/1582 PARK FARM, WATER LANE, LIMPSFIELD
STATIONING OF 13M HIGH MOBILE TRAILER BASED TELECOMMUNICATIONS MAST WITH NO.2 SECTOR ANNTENNAE, 1 MICROWAVE DISH (OVERALL HEIGHT 15M) & ASSOCIATED EQUIPMENT CABINET FOR A TEMPORARY PERIOD OF 12 MONTHS.
TA/2003/1611 HEATHERCROFT, CHAPEL ROAD, LIMPSFIELD
REMOVAL OF PITCHED ROOF WITH FIRST FLOOR DORMERS AND ERECTION OF NEW FIRST FLOOR EXTENDING OVER EXISTING GARAGE, ALL WITH PITCHED ROOF.
TA/2003/1638 BRIARS CROSS COTTAGE, RIDLANDS LANE, LIMPSFIELD
ERECTION OF REPLACEMENT 1.8M HIGH TIMBER GATE TO PEDESTRIAN ACCESS.
TA/2003/1639 BRIARS CROSS COTTAGE, RIDLANDS LANE, LIMPSFIELD
ERECTION OF REPLACEMENT 1.8M TIMBER GATES TO ACCESS.
TA/2003/1672 BOMBERS COTTAGE,DWELLY LANE,EDENBRIDGE
DEMOLITION OF EXISTING BUNGALOW & GARAGE AND ERECTION OF 3-BED BUNGALOW WITH DETACHED DOUBLE GARAGE AND CREATION OF NEW VEHICULAR ACCESS AND TURNING AREA (AMENDED PLANS TO SCHEME APPROVED UNDER REFERNCE TA/2003/P/57 TO SHOW ENLARGED BASEMENT).
TA/88/1564/R2 LAND ADJ CHAMPIONS COTTAGES, CAXTON LANE, LIMPSFIELD CHART
ERECTION OF A DWELLING HOUSE (RENEWAL).
TA/2003/1532 MOORHOUSE WORKS, MOORHOUSE, WESTERHAM
ERECTION OF SINGLE STOREY EXTENSION TO COLLATOR/BANDING SHED.
Objections to
TA/2003/1620 CLEMENTSDENE, 88 BLUEHOUSE LANE, LIMPSFIELD
DEMOLITION OF EXISTING BUILDING & ERECTION OF 7 X 2-BED FLATS WITH ASSOCIATED LANDSCAPING & CAR PARKING (6 SPACES). Object that the building is too high and bulky for the site and contravenes policies BE1.1, 1.2, 1.3 and 1.4 of the Local Plan. Parking is not being provided in accordance with the Council's current standard which contravenes policy BE1.9 of the Local Plan.
TA/2003/1471 WILLOW PIGHTLE, BALLARDS LANE, LIMPSFIELD
DEMOLITION OF EXISTING STORE. ERECTION OF FIRST FLOOR SIDE EXTENSION WITH BALCONY OVER EXISTING GARAGES. CONVERSION OF GARAGES TO ADDITIONAL ACCOMMODATION. ERECTION OF REAR ORANGERY. Object that this is overdevelopment of a Green Belt site. Contravenes Polices RE8.1 and 8.2 of the Local Plan.
TA/2003/1675 WILLOW PIGHTLE, BALLARDS LANE, LIMPSFIELD
DEMOLITION OF EXISTING STORE AND ONE BAY OF THE ATTACHED GARAGE AND ERECTION OF A FIRST FLOOR SIDE EXTENSION OVER. CONVERSION OF GARAGE INTO A HABITABLE ROOM AND ERECTION OF REAR ORANGERY WITH FIRST FLOOR OVER. Object that this is overdevelopment of a Green Belt site. Contravenes Polices RE8.1 and 8.2 of the Local Plan.
TA/2003/1658 THE STABLES, CRABBETT WOOD FARM, ITCHINGWOOD COMMON, LIMPSFIELD
STATIONING OF A 2-BAY MOBILE HOME. Object to an additional building on this Green Belt site.
Split Decision
TA/2003/1371 Little Batchelors, Red Lane, Limpsfield
Demolition of existing carport, erection of single storey rear extension; rear dormer window with 4 velux windows to front, in connection with loft conversion and erection of detached quadruple garage.
Planning refusals
TA/2003/1392 1 Whitegates Cottages, Grants Lane, Limpsfield
Erection of single/two storey side extension.
TA/2003/977 Chardleigh Cottage, Pains Hill, Limpsfield
Erection of 2 storey side extension and front porch.
Planning Approvals
TA/2003/1301 Thornhill School, Westerham Road, Limpsfield
Revision of internal access arrangements to serve 3 dwellings approved under reference TA/2000/1166.
TA/2003/510 Windwards, Ridlands Lane, Limpsfield
Demolition of existing garage; erection of two storey side extension, incorporating double garage.
Planning Appeal
TA/2003/621 Thornhill School, Westerham Road, Limpsfield
Erection of detached double garage.
7.3 Highways
Limpsfield High Street: It was noted that the report from Highways regarding the reinstatement of Limpsfield High Street had not been received by the Clerk as promised by Nick Skellett at the November meeting. Clerk to chase. Action: Clerk
Parking problems on the Westerham Road: The Clerk wrote to Mrs Masters asking to have sight of Highways' reply to her letter dated 24 October 2003. A copy of the reply was received by return which stated that there were no plans to introduce residents parking schemes in Tandridge at present. CW agreed to visit Mrs Masters to discuss. Action: CW
M25 Road widening: reply from Mr Tim Lyver, Route Manager M25 Sphere, Southern, enclosing a government booklet entitled 'Reducing the Adverse Effects of Public Development'.
Bluehouse Lane footpath: Highways has agreed to include residents living between Limpsfield Grange and Granville Road in the consultation.
Bluehouse Lane verges: e-mail from Mr Stone confirming that on 11 November, the Surrey Highways gang spent the day thoroughly cutting back the eastern bank and clearing the gulley, and cutting back the lower sections of the western bank and clearing the gulley, which has transformed this section of Bluehouse Lane.
Fault reports: unlit speed hump warning sign on north side of the roundabout in the High Street; pothole outside Whitethorn in Chapel Road. (Report ref: 90014265/66) Action: Clerk
7.4 Publicity
BA reminded members that articles for the parish report should be brought to the January meeting.
7.5 Trees, Village Green & Parish Office
· Notice board for Limpsfield Chart: further letter from Lady Critchett regarding possible location of the notice board.
· Bench: CW confirmed that the inscription should read, "In loving memory of Roger Hollywood 1934 - 2003".
· Maintenance schedule: CW expressed concern about the condition of the parish council's wooden benches and suggested the introduction of a maintenance schedule so that the condition of the council's assets could be monitored on a regular basis and maintenance carried out as necessary. CW asked the Clerk to get a quote from Mr Yates to repair and restore the three oak benches currently in need of maintenance. Action: Clerk
8.0 REPORTS FROM REPRESENTATIVES ON OUTSIDE BODIES
8.1 Limpsfield Common
Mark Richards reported that 500 questionnaires about the playground proposal were being distributed with the Chart News.
Mark raised the issue of parking outside Hazelwood School and queried the fact that cars did not use the school grounds for parking. DM explained that double yellow lines had been painted on the roadway within the school grounds for the safety of the children moving around. It was agreed to set up a meeting to explore a possible solution to the problem. Action: Clerk
8.2 Limpsfield School
JJ reported that the Consultation on Proposals to change Surrey's School Admission criteria did not apply to church schools. By statute all schools have to review their admissions policy which Limpsfield already does.
8.3 Police Community Partnership Group
The next meeting of the PCPG is on at the Hurst Green Community Centre on Thursday, 15 January 2004 at 8 pm.
9.0 ANNUAL PARISH MEETING
It was agreed to invite Guest TDC's new Chief Executive, Mr Stephen Weigel to address the next Annual Parish Meeting on Wednesday, 31 March 2004.
10.0 FINANCE
10.1 Clerk's annual salary review. It was proposed that the review be deferred to April to fall in line with NALC pay reviews.
10.2 Budget & Precept 2004/05. The Chairman and the Clerk presented the budget figures for 2004/05. A number of issues were raised and it was agreed to hold a separate meeting between CW / JP and the Clerk prior to the January meeting to discuss. The precept for the year 2004/05 will be agreed at the January meeting.
10.3 Any other financial matters
· A resolution was passed to amend the account holder's address on the Yorkshire Building Society account to that of the Clerk, and the third named account holder to that of the Clerk, Mrs G Cannon.
10.4 Accounts for payment
· Clerk's salary (SO 26 November 2003) £380.66
· Clerk's expenses £17.56
· Post Office Counters (200 x 2nd class stamps) (chq 201) £20.00
· Cornhill Insurance (premium for drinking fountain)(chq 202) £74.51
· St Peter's Hall (hall hire for November meeting) (chq 203) £12.00
· CPRE membership renewal (chq 204) £25.00
11.0 ANY OTHER BUSINESS
RH is unable to attend the next Local Committee meeting on 30 January 2004, at the Council Offices at 10.15 am.
12.0 DATE OF NEXT MEETING
The next meeting will be held on Tuesday, 6 January 2004.
Other diary dates: February meeting Tuesday, 3 February 2004
March meeting Tuesday, 2 March 2004
April meeting Tuesday, 30 March 2004
APM Wednesday, 31 March 2004
The meeting closed at 10.00 pm.