PTSA 9/12/02 Meeting Minutes

General Meeting:

Ann Tompkins is handling membership. (Ann Tompkins did membership last year. We had 332 members.)
Saturday Oct. 19: AP luncheon for AP teachers - 1st fundraiser, funds will go to Grad Night, will have student volunteers.
PTSA budget and audit were approved.
Sue Suttle is the chairman of the Grad Night Committee. She spoke on Grad Night. Grad Night at Camelot Park on June 16 was voted on and approved.

PTSA Meeting:

Attendees: Chris Funk, Ron Horii, Lore Osaki-Horii, Joe Silveria, Carol Silveria, Karen Jolly, Judy Frazier, Sue Suttle, Chris Heller, Ann Edge, Barbara Zinicola.
Meeting started at 8:04 pm.
We need to ask the Lincoln Foundation for a donation to Grad Night. Ask for $1000.
No PTSA scholarships were given last year. The one from the year before did not get cashed.
Sue Suttle moved to approve the minutes from the May PTSA meeting. They were approved.
Karen Jolly read the budget. The PTSA has a balance of $10,322. Grad Night's share is $3018.19.
Every month, the names of students who have perfect attendance are put into a drawing. 10 names are chosen for $10 awards. Karen Jolly moved to allocate $800 for perfect attendance awards. The motion was approved.
A planter box in honor of Mrs. Gernreich was placed in the media center. It was part of last year's budget. Sue Suttle moved to move it to this year's budget. Karen Jolly moved to spend $641.23 on it. The motion was approved.
Proposed by-law changes:

The state PTA increased its fee from from $3.25 to $3.85 per person. The national PTA get $1.75, the state $1.25, the district $0.50, and the Council $0.35. We want to increase our membership fee, but it requires changing the by-laws. Willow Glen charges $20. We propose $15.
We propose modifying the by-laws to change it from having a general meeting each month to having 3 general meetings. The rest will be executive board meetings. The general meetings will be in September to approve the budget, February for election nominations and large budget adjustments, and April for elections. The board meetings will be held in-between. Everyone is invited, but only the executive board votes. The executive board can approve bills and have them ratified at the general meeting.
For special meetings, there is nothing in the by-laws that specify the number of people needed to request them. We propose 3 members of the executive board or 9 members of the association.
We want to change the quorum to 9 for the general meeting.
The executive board could approve expenditures up to $250. We propose changing that to $500.
Change the number of people on the executive board from 5 to 3.
To list of chairmen, add Grad Night Committee Chairperson.
The state PTA needs to approve the changes, then the Association needs to ratify it.

Lincoln High has a new website: http://www.lincolnhighsanjose.org/. It is under construction. They can add a link to PTSA and Grad Night.
Joe Silveria is tallying volunteer hours. The state PTA uses it for lobbying purposes. It indicates parental involvement in schools.
9/24 is the deadline for the parent newsletter.
Big Bone dance: parents volunteer, ASB does water, asks for chaperones. They may ask PTSA for cookie donations.
Ann Edge volunteered to be Student of the Month coordinator.
Barbara Zinicola volunteered to serve as Vice President. The Vice President normally handles membership. Since Ann Tompkins is handling membership, the Vice President primarily needs to run the PTSA meeting if the president can't make it.
We still need an auditor and historian. The auditor goes over the checks and receipts.
Meeting closed at 8:40 pm

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