PTSA Meeting 4/10/03

• Attendees: Joe Silveria, Ronald Horii, Lore Osaki-Horii, Chris Funk, Karen Jolly, Susie Pierson, Chris Heller, Rosa Buehn
• Meeting began at 7:34
• We reviewed last month's meeting minutes. Karen Jolly moved to approve the minutes. Motion passed.
• Grad Night - Ron Horii
• (Ron talked about Grad Night in the general meeting. He discussed the purpose of Grad Night and why it's so important. He said the Grad Night Committee needs help with ticket sales, fundraising, food pickup, bus loading, and chaperoning. We also need people to learn how to run Grad Night to take over next year, including the Website. The next committee meeting is Tuesday April 15 at 7:00 in the Media Center.)
• $5000 is due to Camelot Park on May 1. (Joe and Ron signed the check request.)
• Jan Finger is doing eggrolls once a month. We might be able to do it more often if we had more help. Suggestion: Students could help sell eggrolls if someone buys them. They could do this for free/discounted tickets or community service hours.
• Joe Silveria said he could help with food pickup.
• Nominating committee for next year's officers: Jan Finger, Chris Heller, Chris Funk. They are still working on the nominations. Jan Finger gave Chris Funk some names. We at least need a new president, secretary, and someone to handle membership. We also need someone to be the auditor next year. Jan Finger is doing it this year.
• Treasurer's Report - Karen Jolly
• There was an audit last month.
• The balance is $15047.94.
• Grad Night has $8246.74.
• Chris Funk - Mini-Grants
• Mr. Funk showed the updated mini-grant form. He also brought in a copy of Castillero's grant form. He modified the form based on comments from last month's meeting. Susie Pierson edited the form.
• The form has 3 check boxes: $200 for a department, $75 for an individual, and up to $300 for other purposes, like special projects.
• There are 13 departments, 85 teachers. $3000 is set aside in the PTSA budget for the mini-grants. This money has been in the budget for years. We have decided to start awarding the grants in the fall, so this money will carry over.
• There needs to be a due date on the form. We discussed when to pass out the form and when it would be due. They could be passed out at the beginning of September and be made due at the end of September, to be voted on in the October PTSA meeting. The guidelines say they are awarded quarterly.
• There was a discussion on who will approve the funds. They can be reviewed and voted on in the general meeting. We can have a sub-committee look at them. They could either approve them, or they could review the requests and present a summary and recommendation to be approved on in the general meeting. Who would be on the sub-committee? Should there be an administrator on it? The sub-committee could review the requests. They might have questions about them and might seek more information. Having an administrator on the sub-committee could be helpful to understand the requests. The actual voting would be done by the general PTSA.
• Staff Appreciation Day is 6/18 at 12:30. $700 has been set aside for it. The staff likes Jalisco's.
• Karen Jolly said that Constance Carpenter will handle Student of the Month next year.
• Meeting adjourned 8:00 pm.
• Next meeting May 8, 2003.