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ARTICLE I SECTION 1. The name of the organization shall be: Letran Nursing Students’ Association and hereinafter referred to as LNSA. SECTION 2. The organization shall hold office at Colegio de San Juan de Letran-Calamba, Bucal, City of Calamba, Laguna, 4027, Philippines.
ARTICLE II SECTION 1. The organization shall serve its purpose to promote a united, harmonious and healthy community of nursing students with the inculcation of efficient student service through the ideals of the Nursing Profession.
ARTICLE III SECTION 1. The goals of the organization shall be the following: (1) To promote a united and harmonious community of nursing students. (2) To promote drive for proper orientation in health promotion. (3) To serve as a medium to develop the members’ leadership skills with conscience and awareness. (4) To serve as a medium in developing the physical, mental, moral and spiritual character of its members. (5) To leave a long-lasting legacy in the Colegio.
ARTICLE IV SECTION 1. Life is the greatest gift from God. It is inviolable and should be preserved, sustained and enhanced through proper health care. SECTION 2. The prime duty of the LNSA organization is to serve, lead, and protect the nursing students. SECTION 3. LNSA is an independent organization, efficiently managed by its constituent authorities, and is able to self-govern. The organization, accountable only to the rules and regulations prescribed by the Colegio, shall be free from the dictate of anyone, nor is controlled or manipulated by any constituent authorities of the Colegio or any other student organizations in Letran-Calamba. POLICIES SECTION 4. The organization shall protect and promote the right to health of its members and instill health consciousness among its constituents. SECTION 5. The organization shall develop a self-reliant and independent organizational administration effectively controlled by its governing body. SECTION 6. The organization shall not discriminate any of its constituents based on, but not limited to, a student's race, ethnicity, color, national origin religion, sex, disability, sexual orientation, age, socioeconomic status, physical appearance or gender. SECTION 7. The organization shall guarantee equal access to opportunities for student leadership and service to its members. SECTION 8. The organization shall maintain honesty and integrity in student service and take positive and effective measures against graft and corruption. SECTION 9. The organization shall provide the manner of elections for class officers. SECTION 10. The organization shall, at all times, ensure that all its projects and activities are implemented in an efficient manner. SECTION 11. The organization shall not be held accountable for the individual actions of members unless the individual acts are abetted by the governing body of the association. SECTION 12. Officers shall ensure that all its members are properly informed regarding the organization’s financial status. SECTION 13. Constituents of LNSA shall uphold and preserve the unity of the association and possess genuine commitment and loyalty to the organization and its development. SECTION 14. Constituents of LNSA shall uphold the integrity and prestige of the organization and be familiar with its Constitution and By-Laws. SECTION 15. Constituents of LNSA shall be responsible in maintaining academic performance within the standards established for the Bachelor of Science in Nursing course in which they are enrolled.
SECTION 16.
Members of the
association shall be actively involved in all of the
organization’s endeavors.
ARTICLE V SECTION 1. The rights and privileges declared in this Magna Carta by the Letran Nursing Students’ Association shall be inviolable. SECTION 2. The following rights shall be provided and guaranteed to each member of the association: (1) The right to express their ideas, opinions, suggestions and motions on matters concerning the organization and its officers. (2) The right to be informed on matters regarding the organization. Every member of the association shall not be deprived of any official records, documents and financial reports of the organization. (3) The right to make inquiries on matters regarding the School of Nursing, or the Colegio. (4) The right and privilege to join, participate, and cooperate in activities and programs of the organization without discrimination based on, but not be limited to a student's race, ethnicity, national origin, religion, disability, sexual orientation, age, socioeconomic status, physical appearance or gender. (5) The right to make legal appeals and petitions to the School of Nursing and/or the Colegio for grievances. The School of Nursing and/or the Colegio shall give attention and attend to these petitions and make appropriate measures in ensuring that the students’ grievances are properly answered and solved. (6) The right to be nominated, elected or appointed as officer, committee member or a special liaison to the organization. Under no circumstances shall a faculty, school employee or administrator, restrict any eligible member(s) of the association to be nominated and elected in the Executive Board, or be appointed as a committee member or special liaison to the organization, under reasons of prejudice or irrational aversion. (7) The right to a fair evaluation of their academic performance by their professors. Members of the association shall have protection through orderly procedures against improper or capricious evaluation of academic performance by any faculty member of the Colegio, but they are responsible for maintaining standards of academic performance established for the course in which they are enrolled. (8) The right to confidentiality. Private and personal information regarding a member, such as, but not limited to family background, parent’s marital status, past or present health condition or sexual orientation, which a faculty, school employee or administrator acquire in the course of their work or otherwise, shall be considered confidential and shall not be released without prior knowledge or consent of the student; nor shall be used to blackmail or humiliate the student involved. SECTION 3. Officers shall be given due respect and value as a student leader and as a person. No students, faculty member, school employee or administrator, under any circumstances, shall humiliate, harass, intimidate or assault, through physical or verbal means, any of the officers of the organization. SECTION 4. Private and personal information regarding to an officer, such as, but not be limited to family background, parent’s marital status, past or present health condition or sexual orientation, which a faculty, school employee or administrator acquire in the course of their work or otherwise, shall be considered confidential and shall not be released without prior knowledge or consent of the student; nor shall be used to blackmail or humiliate the officer involved. SECTION 5. Officers shall have the right to a fair evaluation of their academic performance by their professors. They shall have protection through orderly procedures against improper or capricious evaluation of academic performance by any faculty member of the Colegio, but they are responsible for maintaining standards of academic performance established for the BSN course in which they are enrolled. SECTION 6. Professors/ Clinical instructors shall not penalize the officers of the organization by means of, but not be limited to lowering their evaluation of academic grades or treat them with prejudice because of their expression of opinions and personal beliefs, or diligent discharge of their functions in the organization. SECTION 7. No faculty member, school employee or administrator shall force any officer of the organization to resign from his/her office under reasons of prejudice or irrational aversion. SECTION 8. Officers shall have the right and privilege to address directly the Dean of Nursing with regards to students’ concerns, queries or for issues and/or regulations to which they object or seek to have implemented. SECTION 9. The organization reserves the right to access campus’ facilities and resources freely in accordance with the regulations and procedures specified by the Colegio. SECTION 10. The organization reserves the right to choose its own manufacturer of goods and supplies for their projects and activities. SECTION 11. Except during term examinations, the organization reserves the right to excuse any of its members from their respective classes who has a direct involvement in any of the organization’s endeavors when deemed necessary by the governing body of the association, provided that prior notice had been given to the professor/clinical instructor concerned, at least one (1) week prior to the student(s) discharge from classes. SECTION 12. The organization shall be open to projects, activities or any institutional involvement(s) proposed or to be delegated by the School of Nursing or any of the constituent sectors of the Colegio; however, it shall be the prerogative of the organization, after thorough deliberation by its governing body, to accept, modify or decline the proposed or delegated task, under basis of the organization’s capability, convenience and availability of time and resources. SECTION 13. No faculty, school employee or administrator shall be authorized to utilize the funds of the organization for his/her personal benefit; nor shall the Colegio, under any circumstances, be allowed to make use of the funds of the organization for the purpose of developing and improving its own facilities and/or amenities. SECTION 14. No faculty, school employee or administrator shall be permitted to amend any part of this Constitution and By-Laws, nor shall pass any declaration, either verbal or written, that nullifies any part or the entire Constitution and By-Laws. SECTION 15. No person(s) shall obstruct or interrupt any of the projects or undertakings being executed in the name of the organization which have been duly approved by the constituent authorities of the School of Nursing and the Colegio, except for such cases that untoward events occur during the conduct of the organization’s activity that jeopardize the safety and security of the students. SECTION 16. Any constituent of the organization, which may be a member or an officer, shall have the right to take necessary actions through orderly and legal procedures against person(s) who acts in a way which violates and suppresses the students’ rights as stipulated in this Constitution and By-Laws. The constituent(s) shall have the right consult with the appropriate administrators at higher levels of responsibility, at least to the Dean of Nursing or the Assistant Director of Student Affairs of the Colegio.
ARTICLE VI SECTION 1. The following shall be members of Letran Nursing Students’ Association: (1) Letran-Calamba students who are officially enrolled in the Bachelor of Science in Nursing course. (2) All shiftees, transferees and old students of the School of Nursing. SECTION 2. At the beginning of the academic year, members of LNSA shall take the following oath: “I do solemnly pledge that I will uphold the Letran Nursing Students’ Association, obey the policies set by the duly constituted authorities of the organization and participate actively in all its endeavors; and I hereby declare that I recognize and accept the authority of LNSA and maintain true faith and loyalty to it; and I impose this obligation upon myself voluntarily.”
SECTION 3.
All members
shall be entitled to all rights and privileges of
the organization as stipulated by this Constitution
and By-Laws.
ARTICLE VII SECTION 1. No nursing student may be a candidate for the election unless he/she meets the following requirements: (1) He/she must be a Filipino citizen. (2) He/she must be an officially enrolled student in the Bachelor of Science in Nursing course of Colegio de San Juan de Letran-Calamba. (3) He/she has at least one (1) full year of residency in the School of Nursing of Colegio de San Juan de Letran-Calamba; (4) He/she must be in good academic standing with no failing grades in both General Education and Nursing Professional/Major subjects of the curriculum prior to his/her candidacy. (5) He/she must not be holding any major or minor officers in any academic or non-academic organization within Letran-Calamba prior to his/her candidacy. (6) He/she must have given his/her written consent to serve in the organization. SECTION 2. Candidates for elective position shall submit to the organization’s Executive Board a letter signed by their parents allowing them to run for a position. SECTION 3. Once elected, LNSA officers shall: (1) Take the annual comprehensive examination which shall be administered by the President, preferably prior to the start of the Academic Year as part of their orientation program in the organization. (2) Maintain a General Weighted Average (GWA) of at least 80% for major positions, and at least 79% for minor positions. He/She shall not have incurred a failure or unauthorized withdrawal (UW) in any subject. SECTION 4. Any officer who failed to meet the grade requirement shall be placed in a probationary status. If placed on probation, he/she shall be given another semester to improve his/her academic standing. If academic progress is not made after the preliminary period of the succeeding semester, the individual shall be required to resign from his/her position immediately. Vacancies shall be filled in accordance to the provisions stipulated by this Constitution and By-Laws. SECTION 5. Officers shall serve for a period of one (1) year in length, which shall begin at seven o’clock in the morning, twenty-five (25) days after the election and shall end at the same time in the evening, twenty-five (25) days after the next election for the following Academic year, unless removed from office by reasons of death, impeachment, resignation or any permanent incapacity. One full term shall consist of one (1) summer term and two (2) regular semesters of the Academic Year. SECTION 6. Before the officers enter the execution of their office they shall take the following oath: “I do solemnly swear that I will faithfully and conscientiously fulfill my duties as officer of the Letran Nursing Students’ Association, preserve and protect its Constitution, execute its law, uphold the integrity and prestige of the organization and consecrate myself to the service of the Nursing profession. So help me God.” SECTION 7. No officer shall serve for more than two (2) successive terms in the same office. SECTION 8. No officer shall be allowed to occupy more than one position in the Executive Board or to occupy any concurrent vacant positions in the organization.
Article VIII SECTION 1. There shall be an Executive Board which shall be composed of eleven (11) officers namely: 1) President and Chief Executive Officer, 2) Executive Vice-President, 3) First Associate Vice-President, 4) Second Associate Vice-President, 5) Third Associate Vice-President, 6) Fourth Associate Vice-President, 7) Executive Director for Finance and Controller, 8) Associate Director for Finance, 9) Managing Director for Property Management, 10) Managing Director for Publications and 11) Auditor-General. SECTION 2. LNSA officers may be referred to as Executive Board members or LNSA Board members. SECTION 3. There shall be a Congress of Confederates composed of all class officers from first to fourth level.
Article IX THE PRESIDENT AND THE EXECUTIVE VICE-PRESIDENT SECTION 1. The executive power shall be vested in the President and Chief Executive Officer (CEO) of LNSA. SECTION 2. No member of the association may be elected President unless he/she has satisfied the following requirements: (1) He/she is a natural-born citizen of the Philippines; (2) He/she has at least one (1) full year of residency in the School of Nursing of Colegio de San Juan de Letran-Calamba; (3) He/she is at least a junior nursing student; (4) He/she has met the general eligibility for officers stipulated in Article 7, Sec. 1 of this Constitution and By-Laws. SECTION 3. There shall be an Executive Vice-President (EVP) who shall have the same qualifications and term of office in the same manner as the President. He/she may be removed from office in the same manner as the President. SECTION 4. (1) If the President-elect fails to qualify, the Executive Vice-President-elect shall act temporarily as President until the President-elect shall have been qualified. (2) In case of temporary inability or incapacity of the President to discharge his/her powers and duties, the Executive Vice-President shall act temporarily as President until the President is able to reassume his/her office. (3) In case both the President-elect and the Executive Vice-President-elect fails to qualify, the First Associate Vice-President shall act temporarily as President until the President or the Executive Vice-President-elect shall have been qualified. SECTION 5. Appointments extended by an Acting President shall remain effective, unless revoked by the elected President within two (2) weeks from his/her assumption or resumption of office. SECTION 6. Provisions for Presidential Successions (1) If the President-elect, before or after the assumption of office, shall have died or become permanently disabled, the Executive Vice-President-elect shall become the President to serve the unexpired term. (2) In case both the President-elect and the Executive Vice-President-elect shall have died or become permanently disabled before, or after the assumption of their offices, the First Associate Vice-President, or in case of his/her inability, the Executive Director for Finance and Controller shall become the President. (3) In case of death, permanent disability, or inability of the officials mentioned in the next preceding paragraph, the Executive Board shall convene for a special election to elect an Acting President to serve the unexpired term. (4) Whenever the President resigned or is removed from his/her office by impeachment, the Executive Vice-President shall become the President to serve the unexpired term. SECTION 7. Whenever there is a vacancy in the Office of the Executive Vice-President during the term for which he/she was elected, the First Associate Vice-President shall become the Executive-Vice President of serve the unexpired term. SECTION 8. Whenever there is a vacancy of any of the offices succeeding the Executive Vice-President, the President may nominate a Member of the Congress of Confederates who shall assume office upon the confirmation by a majority vote of all the officers of the Executive Board. SECTION 9. Whenever the President transmits to any officer of the Executive Board his written declaration that he/she is temporarily unable to discharge the powers and duties of his office, such powers and duties shall be discharge by the Executive Vice-President as Acting President until the President transmits to them a written declaration that his inability expires. SECTION 10. Duties of the President and CEO: The President and Chief Executive Officer (CEO) shall: (1) Preside and supervise the annual operation of the organization; (2) Conduct, cancel, suspend or adjourn meetings; (3) Call for meetings; (4) Evict any officer who provokes disorder during meetings; (5) Act as Chair over impeachment proceedings, unless he/she is the one accused; (6) Serve as ex-officio member of the Committee on Academics; (7) Sign documents that need his/her approval; (8) Approve or disapprove projects proposed by any member of the Executive Board; (9) Fill up vacancies in the Executive Board; (10) Create special committees for a specific project or activity of the organization; (11) Collaborate with the Executive Director for Finance and Controller in preparing the annual budget plan of the organization; (12) Withdraw and/or deposit monies in the Bank Accounts of the organization; (13) Issue memorandum orders approved by the majority of the Executive Board when the need arises; (14) Make and administer comprehensive examinations to the members of the Executive Board and the Congress of Confederates; (15) Ensure that the members of the Executive Board are performing their duties and responsibilities; (16) Ensure that the Constitution and By-Laws is faithfully executed; (17) Perform all other duties pertaining to the office; SECTION 11. Duties of the Executive Vice-President: The Executive Vice-President shall: (1) Assist the President in supervising the organization; (2) Preside in the affairs of the organization in absence or incapacity of the President; (3) Serve as ex-officio member of the Committee on Academics; (4) Withdraw and/or deposit monies in the Bank Accounts of the organization; (5) Co-sign with the President, when the need arises, in all documents concerning the organization with the consent of the President; (6) Succeed the President in an event that the President shall have died, resigned, become permanently unable to discharge his/her power or removed from office by impeachment; (7) Execute the task delegated by the President; (8) Perform all other duties pertaining to the office; SECTION 12. Associate Vice-Presidents: There shall be four (4) Associate Vice-Presidents, which shall supervise the following, respectively: 1) Project Planning and Management, 2) Communication System, 3) Student Relations and External Affairs, and 4) Human Resource Management. SECTION 13. No member of the association may be elected Associate Vice-President unless he/she has satisfied the following requirements: (1) He/she is a Filipino citizen; (2) He/she is at least a sophomore nursing student; (3) He/she has met the general eligibility for officers stipulated in Article 7, Sec. 1 of this Constitution and By-Laws. SECTION 14. Duties of the Vice-President for Project Planning and Management: The First Associate Vice-President shall: (1) Plan the conduct of the projects/activities of the organization; (2) Devise security measures necessary for the conduct of a particular activity of the organization; (3) Update the Executive Board of the upcoming projects and activities of the organization at least two (2) weeks before its conduct based on the calendar of activities established by the organization; (4) Ensure that the line-up of activities established for the Academic Year and are being carried out faithfully and in an orderly manner; (5) Modify a particular project or activity of the organization when the need arises, with the approval of the President; (6) Serve as ex-officio member of the Committee on Health Advocacy; (7) Coordinate with the Managing Director for Property Management and Executive Director for Finance and Controller regarding the projected expenses for the conduct of a particular activity; (8) Execute the task delegated by the President; (9) Perform all other duties pertaining to the office; SECTION 15. Duties of the Vice-President for Communication System: The Second Associate Vice-President shall: (1) Serve as the official keeper of all documents of the organization; (2) Serve as ex-officio member of the Committee on Advertisement and Promotional Activities; (3) Secure an official logbook of the organization; (4) Record all information pertaining to the conduct of the activities and projects of the organization, which includes the minutes and agenda of the meeting; (5) Ensure that the minutes of each agenda in the logbook are duly signed by the President and the Adviser of the organization; (6) Maintain a compilation of all documents of the organization; (7) Write or send by electronic mail the necessary letters and correspondences needed in a particular business of the organization; (8) Issue written announcements and notices of any information regarding the affairs of the organization, such as upcoming, activities, projects, notices and financial reports of the organization; (9) Publish notices and executive memoranda issued by the President; (10) Serve as clerk during impeachment proceedings unless he/she is the accused; (11) Endorse to the newly elected Second Associate Vice-President all records and other documents belonging to the organization; (12) Execute the task delegated by the President; (13) Perform all other duties pertaining to the office; SECTION 16. Duties of the Vice-President for Student Relations and External Affairs: The Third Associate Vice-President shall: (1) Ensure an open line of communication between the members of the organization and the Executive Board; (2) Inform the President of any concerns and grievances of the students that needs to be addressed to the Dean of Nursing; (3) Maintain an updated and accurate master list of all members of the organization; (4) Serve as ex-officio member of the Committee on Student Grievances and Petitions; (5) Coordinate with the Congress of Confederates in ensuring that the students participate actively in the endeavors of the organization; (6) Maintain open lines of communication with other Recognized Student Organizations in the Colegio; (7) Update the organization regarding to activities disseminated by the Office of the Student Affairs; (8) Execute the task delegated by the President; (9) Perform all other duties pertaining to the office; SECTION 17. Duties of the Vice-President for Human Resource Management: The Fourth Associate Vice-President shall: (1) Supervise the members of the Congress of Confederates; (2) Maintain a record of schedules of classes and clinical duties of the each member of the Executive Board and the Congress of Confederates; (3) Serve as ex-officio member of the Committee on Nominations and Elections; (4) Keep on file an accurate list of names, addresses and contact numbers of the members of the Executive Board and the Congress of Confederates; (5) Supervise the recruitment of aspiring officers for the organization; (6) Ensure that the organization is represented in RSO meetings, forums and assembly by any member(s) of the Congress of Confederates or special liaisons to the organization in case of inconvenience of the members of the Executive Board; (7) Supervise the Annual Election; (8) Execute the task delegated by the President; (9) Perform all other duties pertaining to the office; SECTION 18. Duties of the Executive Director for Finance: The Executive Director for Finance and Controller shall: (1) Supervise financial affairs of the organization; (2) Prepare the budget plan of the organization with the President; (3) Prepare and/or modify the budget for a particular project or activity of the organization if necessary, with the approval of the President; (4) Make monetary disbursements and reimbursements with the approval of the President; (5) Serve as ex-officio of the Committee on Marketing; (6) Keep an accurate record of acquisitions and disbursements of organizational funds; (7) Make the annual and semestral financial statements the organization; (8) Inform the Executive Board regarding the financial status of the organization; (9) Withdraw and/or deposit monies in the Bank Accounts of the organization; (10) Sign financial documents that need his/her approval; (11) Keep the official Bank Books and Passbooks of the organization; (12) Endorse to the newly elected Executive Director for Finance and Controller all financial records of the organization; (13) Execute the task delegated by the President; (14) Perform all other duties pertaining to the office; SECTION 19. Duties of the Associate Director for Finance: The Associate Director for Finance shall: (1) Act as the custodian of the organization’s petty cash; (2) Prepare and submit liquidation reports five (5) working days after the conduct of each project/activity of the organization; (3) Assist the Executive Director for Finance and Controller in making financial statements; (4) Serve as keeper of receipts and other financial documents of the organization; (5) Co-sign with the Executive Director for Finance and Controller, when the need arises, to financial documents of the organization; (6) Act as an authorized representative in withdrawing monies from the Bank Account of the organization; (7) Endorse to Executive Director for Finance and Controller all financial documents of the organization by the end of each semester; (8) Execute the task delegated by the President; (9) Perform all other duties pertaining to the office; SECTION 20. Managing Directors: There shall be two (2) Managing Directors, who shall supervise the following, respectively: 1) Property Management and 2) Publications. SECTION 21. The Managing Directors shall have the same qualifications as that of the Associate Vice-Presidents. SECTION 22. Duties of the Managing Director for Property Management: The Managing Director for Property Management shall: (1) Make an inventory of materials, equipments and furniture purchased by the organization on a regular basis; (2) Purchase the necessary supplies needed for a particular project of the organization; (3) Manage the flow of goods and other resources in the organization; (4) Ensure that the consumption of stock supplies in the organization is carried out in an efficient manner; (5) Ensure that materials and furniture borrowed from the organization are returned in good condition; (6) Endorse to the newly elected Managing Director for Property Management all records pertaining to the office; (7) Ensure the orderliness of the organization’s main office; (8) Execute the task delegated by the President; (9) Perform all other duties pertaining to the office; SECTION 23. Duties of the Managing Director for Publications: The Managing Director for Publications shall: (1) Decide with the President which articles will be included in the newsletter’s issue; (2) Serve as ex-officio member of the Committee on Breakthrough in Nursing; (3) Ensure that the organization’s newsletter is safe from plagiarism and other forms of offenses pertaining to intellectual rights; (4) Assign possible news and feature articles to all members of the Executive Board; (5) Edit the submitted articles by the members of the Executive Board; (6) Submit the articles to the newsletter’s editor; (7) Maintain contact with the organizations’ newsletter publisher; (8) Supervise the production and circulation of the organization’s newsletter; (9) Execute the task delegated by the President; (10) Perform all other duties pertaining to the office; SECTION 24. Auditor-General: There shall be an Auditor-General who shall have the same qualifications as that of the Associate Vice-Presidents. SECTION 25. Duties of the Auditor-General: The Auditor-General shall: (1) Review all the accounts and financial statements made the Vice-President/Associate Director for Finance; (2) Approved audited financial statements and cash liquidations; (3) Reject inaccurate or erroneous liquidation reports made by Vice-President/Associate Director for Finance; (4) Review the inventory reports made by the Managing Director for Property Management; (5) Execute the task delegated by the President; (6) Perform all other duties pertaining to the office;
Article X SECTION 1. This Code shall be disseminated and enforced to all members of the Executive Board. SECTION 2. LNSA officers shall conduct themselves in such manner so as not to give the impression that person can influence them or unduly enjoy favor from them with regard to the performance of their official duties. SECTION 3. LNSA officers shall not receive form of monetary or material benefit as a result of their dealings with the association. SECTION 4. Officers of LNSA shall refrain from engaging in any of the following activities: (1) Making personal investments in any enterprises that will create a comfort with their duties to the organization; (2) Using their office to obtain other rank, privileges and special treatment for their family members, relatives or friends; (3) Entering into arrangements with LNSA members for compensation in matters that are before the Executive Board; (4) Disclosing confidential information acquired during the course of their official duties; likewise, to use this information to further their personal interests; (5) Soliciting or accepting any gift under any circumstance(s) in which it could be inferred that the gift was intended to influence or reward the officer for official action; (6) Engaging in negotiations with organizations doing or proposing to do business with LNSA without the knowledge and authorization of the President of LNSA; SECTION 5. Executive Board members shall openly disclose any of the following interests that they may have with other student organization in Colegio de San Juan de Letran-Calamba doing or proposing to do business with LNSA. For the purpose of this Code, an interest shall be considered any of the following: (1) A financial transaction with the said organization, or; (2) A proposed collaboration of planned activity project; SECTION 6. Disclosure of interest mentioned in the preceding paragraph shall be made to the Executive Board within thirty (30) days of the time the officer acquires, or learns of the interest. This disclosure shall include the name of the student organization doing or proposing to do business with LNSA, and the interest in that organization the Executive Board member has, as outlined in the preceding section. This disclosure shall be recorded in the official minutes of the Executive Board. SECTION 9. Officers shall not, during their term, directly or indirectly hold any major or minor offices in other organizations inside the premises of Colegio de San Juan de Letran-Calamba. Likewise, no officer shall be nominated and elected as a class officer concurrently while serving in the organization. SECTION 10. In addition to any penalty contained in any other provision of this Constitution and By-Laws, any Executive Board member who knowingly and intentionally violates any of the provision of this Code may, by majority of the members of the Executive Board, be impeached and removed from office.
Article XI SECTION 1. Student service is student trust. LNSA officers shall at all time be accountable to the students and serve them with utmost responsibility, integrity, loyalty, fairness and efficiency and lead a good example to all members of the association. SECTION 2. All efforts shall be exhausted to address the action(s) or performance(s) of a Board member. Impeachment shall be the last recourse for action after all methods has been utilized. SECTION 3. Any LNSA officer may be impeached for any of the following grounds: (1) Culpable violation of the Constitution and By-Laws of LNSA; (2) Misuse of funds; (3) Consistent absences from meetings; (4) Negligence of duty; (5) Bribery; (6) Unauthorized divulgement of any official and legal documents of the LNSA to other organizations in or outside the Colegio; (7) Public disclosure of information discussed in an executive session; (8) Conduct unbecoming to an LNSA officer; (9) Other serious offenses stated under the General Provisions of the Student Handbook of Colegio de San Juan de Letran-Calamba; SECTION 4. Any impeachment complaint(s) shall be addressed to the President of LNSA. If the President is the individual whom the claim is brought against, such complaint(s) shall be addressed to the Executive Vice-President. SECTION 5. The following rights shall be granted to an accused Board member: (1) The right to be informed of the nature and cause of the accusation against him/her; (2) The right to presumed innocence; (3) The right against the use of torture, force, violence, threat, intimidation or any other means which vitiates the free will; (4) The right to call witnesses in his/her own defense; the witness/es may or may not be a member of the association. (5) The right to self-incrimination; (6) The right to be heard by himself; (7) The right to meet the witnesses face to face; (8) The right against cruel, degrading or inhuman punishment; PROCEDURES PRIOR TO IMPEACHMENT SECTION 6. Investigation by the President/Executive Vice-President: The President of LNSA shall investigate all claims against an Executive Board member(s). SECTION 7. If the President is the individual whom the claim is brought against, the Executive Vice-President shall lead the investigation. If both the President and Executive Vice-President are being impeached, the First Associate Vice-President shall lead the investigation. SECTION 8. Consultation with the Adviser: The adviser of LNSA shall be consulted regarding the claims against an Executive Board member(s). SECTION 9. Initial Conclave. The President, or in case the President is the one accused, the Executive Vice-President, shall call for an executive session. The chair of the trial shall stress the need for secrecy. The Executive Board of LNSA except the, individual in question, shall meet to discuss the merits of the accusation and the findings of the investigation. SECTION 10. If the ground(s) for impeachment have been determined, the President, or the Executive Vice-President in an event that the former is the one accuses, shall call for another executive session. If both the President and Executive Vice-President are being impeached, the First Associate Vice-President shall preside over the impeachment proceedings. SECTION 11. Impeachment Proceedings: The impeachment proceedings shall be held in the following order of events: (1) Presentation of the Case. The chair shall ask the clerk to read the charges. The chair shall then verify if the accused has a copy of the charges and has read and understood them. (2) Arraignment. The chair shall ask the accused whether he/she pleads guilty or not guilty to each of the specifications and then to the charge. If the accused pleads guilty, the trial shall not be held; instead the penalty shall be decided. (3) Impeachment Trial. In an event that the accused pleads no guilty, the trial shall be held in this order: (i) Presentation of opening statements from both sides; (ii) Witnesses testify; (iii) Rebuttal witnesses testify; (iv) Presentation of closing arguments; (4) Deliberation. At the end of the closing arguments, the Board member in question shall be asked to step out from the trial. The remaining Board members shall then vote using a secret ballot which shall then be collected by the Adviser. The Adviser shall count all votes and shall notify the Board members immediately after the collection and tallying of votes. A two-thirds (2/3) vote of the Executive Board is necessary to impeach an officer. SECTION 12. An impeached board member shall no be allowed to hold future Executive Board positions but can still be an active member of the organization.
SECTION 13.
The investigation and
the impeachment procedures shall be conducted and
concluded within forty (40) days.
Article XII SECTION 1. Standing committee shall be composed of members of this association, which may also be a member of the Congress of Confederates, and shall assume such duties as are assigned by the President and specified by this Constitution. SECTION 2. The number of members in each committee shall be determined by its respective chairman. SECTION 3. There shall be the following Standing Committees, which shall consist of members appointed by each chairman of the Committee and approved by the President of LNSA: (1) Committee on Academics; (2) Committee on Health Advocacy; (3) Committee on Marketing; (4) Committee on Advertisement and Promotional Activities; (5) Committee on Breakthrough to Nursing; (6) Committee on Nominations and Elections; (7) Committee on Student Grievances and Petitions; SECTION 4. The Committee on Academics shall be chaired by the President with the Executive Vice-President as assistant chair. The Committee shall develop enrichment programs such as tutorials and skills enhancement for the members of the association and give recognitions to members of the association who has exemplified good academic performance; SECTION 5. The Committee on Health Advocacy shall be chaired by the First Associate Vice-President. The Committee shall conduct health awareness activities in a monthly basis, especially at times of sudden disease outbreaks. The Committee shall also assist the Executive Board in organizing health promotion activities and medical missions within or outside the Colegio; SECTION 6. The Committee on Marketing shall be chaired by the Executive Director for Finance with the Associate Director for Finance as the assistant chair. The Committee shall facilitate the acquisition and distribution of organizational commodities to its members, which serve as benefit of their membership. SECTION 7. The Committee on Advertisement and Promotional Activities shall be chaired by the Second Associate Vice-President. The Committee shall advertise the upcoming activities of the organization and encourage student participation prior to the conduct of each activity. SECTION 8. The Committee on Breakthrough to Nursing shall be chaired by the Managing Director for Publications. The Committee shall contribute articles with emphasis on current innovations and discoveries in the field of Medicine and the Nursing Profession and supervise the circulation of the newsletter in the association; SECTION 9. The Committee on Nominations and Elections shall be chaired by the Fourth Associate Vice-President. The Committee shall facilitate the recruitment of aspiring LNSA officers and the annual election of the Executive Board. SECTION 10. The Committee of Student Grievances and Petitions shall be chaired by the Third Associate Vice-President. The Committee shall address the President of LNSA of any concerns and grievances of the students that needs to be addressed to the Dean of Nursing;
Article XIII SECTION 1. The President of LNSA may form special committees if he/she deemed it necessary. Special committees may be established to serve a specific purpose in a particular activity or project initiated by the organization. SECTION 2. Special committees shall cease to exist once it has served its purpose, however, it may be recreated at a later date if the need arises. SECTION 3. Members of special committees shall be determined by the President of LNSA. SECTION 4. Chairpersons in special committees shall be appointed by the President of LNSA and approved by the Executive Board at a regular meeting. SECTION 5. Officers of the Executive Board may serve as an ex-officio member of any special committee formed by the President.
Article XIV SECTION 1. Elected class officers from first to fourth level shall constitute the Congress of Confederates. SECTION 2. No officer of the Executive Board of LNSA shall be elected as class officers. SECTION 3. The set of class officers shall consist of the following: 1) President, 2) Vice-President, 3) Secretary, 4) Treasurer and 5) Coordinating Officer. SECTION 4. No member of the association shall be elected a class officer unless he/she: (1) is an officially enrolled student in the Bachelor of Science in Nursing course of Colegio de San Juan de Letran-Calamba; (2) is in good academic standing with no failing grades in both General Education and Nursing Professional/Major subjects of the curriculum prior to his/her application for candidacy; (3) is in good academic standing during prior to his/her admission in the Colegio (for incoming freshmen members), with no grade below 75% and with an overall general average of at least 80%; (4) is at least a former class officer in high school (for incoming freshmen members); SECTION 5. Election of class officers shall be conducted with the supervision of the respective class adviser, or in his/her absence, by the duly constituent LNSA Board member. Elections carried out without the supervision of the aforementioned person(s) shall not be recognized by the LNSA. SECTION 6. Elections shall be held on the date prearranged by the Office of Student Affairs (OSA). SECTION 7. Election in all class sections shall be by a show of hands. A plurality vote shall elect and the student receiving the most votes shall serve as class officer. SECTION 8. Elected class officers shall serve for a period of one (1) regular semester in length, which shall begin right after the election and shall terminate by the end of the semester, unless removed from office by reasons of death, resignation, permanent incapacity or impeachment. SECTION 9. Duties of the Class President: The Class President shall supervise the general management of the class. He/she shall maintain an open line of communication with the Executive Board and inform the Third Associate Vice-President of LNSA of the concerns and grievances of the students that need to be addressed to the Dean of Nursing. He/she shall notify his/her classmates regarding the upcoming activities and projects of the organization, perform all other duties pertaining his/her office; SECTION 10. Duties of the Vice-President: The Class Vice-President shall assist the Class President in supervising the class. He/she shall preside in the class in absence of the Class President. He/she shall execute the task delegated by the Class President and perform all other duties pertaining his/her office; SECTION 11. Duties of the Class Secretary: The Class Secretary shall maintain an accurate list of students in the class. He/she shall secure a copy of the memorandum orders and notices disseminated by the organization; He/she shall execute the task delegated by the Class President and perform all other duties pertaining to his/her office; SECTION 12. Duties of the Class Treasurer: The Class Treasurer shall manage the finance of the class section. He/she shall collect and disburse class funds intended for authorized purposes and maintain financial records of the class. He/she shall execute the task delegated by the Class President and perform all other duties pertaining to his/her office. SECTION 13. Duties of the Coordinating Officer. He/she shall cooperate with the other class officers and establish an open line of communication between his/her class and the Executive Board of LNSA. SECTION 14. The Congress of Confederates shall participate in the annual election of LNSA officers. SECTION 15. Class officers shall be required to attend the general assembly for the Congress of Confederates whenever the President and CEO of LNSA call for such meeting. They shall be provided with the necessary excuse letters prior to the conduct of the meeting. SECTION 16. Class officers shall at all time be accountable to their co-students and serve them with utmost responsibility, integrity, loyalty, fairness and efficiency and lead a good example to all members of their class. SECTION 17. Grounds for Impeachment: Class officers may be impeached for any of the following grounds: (1) Culpable violation of the Constitution and By-Laws of LNSA; (2) Misuse of class funds; (3) Negligence of duty; (4) Bribery; (5) Conduct unbecoming to a class officer; (6) Other serious offenses stated under the General Provisions of the Student Handbook of Colegio de San Juan de Letran-Calamba; SECTION 18. Any impeachment complaint(s) shall be addressed to the Class President. If the Class President is the individual whom the claim is brought against, such complaint(s) shall be addressed to the Vice-President. SECTION 19. The Class President shall investigate all claims against a class officer(s). If the President is the individual whom the claim is brought against, the Vice-President shall lead the investigation. SECTION 20. The respective class adviser shall be consulted regarding the claims against a class officer(s). SECTION 21. The same rights guaranteed for an accused Executive Board member of LNSA shall be applied to an accused class officer as stipulated in Article 11, Section 5 of this Constitution.
SECTION 22.
The same
impeachment proceedings for an accused Executive
Board member of LNSA shall be applied to an accused
class officer as
stipulated in Article 11, Section 11 of this
Constitution.
Article XV SECTION 1. Special Liaisons to the LNSA Executive Board, which may be any member of the association or a member of the Congress of Confederates, shall be appointed by the President and approved by the Executive Board at any meeting of the LNSA Executive Board. SECTION 2. At the time of their appointment, Special Liaisons shall be instructed in the responsibilities and expectations of their appointment by the President by CEO of LNSA. These responsibilities and expectations shall include: (1) Attendance at meetings of other organizations in the Colegio; (2) Written and verbal reports of attended meetings and other position-specific matters; (3) Attendance at meetings of the LNSA Executive Board; (4) Any other responsibilities deemed appropriate by the President; SECTION 3. A Special Liaison may be removed from said office by the President, with the approval of the Executive Board for any of the following reasons: (1) The Special Liaison fails to perform the responsibilities of said appointment; (2) The Special Liaison is found to have misrepresented LNSA in any way; (3) The Special Liaison engages in inappropriate conduct or unprofessional acts while representing the LNSA Executive Board;
Article XVI SECTION 1. Executive Board meetings shall be held mostly at the main office of LNSA on a day and time that would be most convenient for the officers. SECTION 2. Fifty percent (50%) plus one (1) of the total members of the Executive Board shall constitute a quorum which is necessary to conduct business. SECTION 3. Prior notification of meeting shall be forwarded by the President to the Fourth Associate Vice-President at least three days (3) before its conduct. The Fourth Associate Vice-President shall ensure that the officers are well-informed of the date, time and venue of the scheduled meeting(s) as ordered by the President. SECTION 4. The President shall be given a period of twenty-four (24) hours to cancel scheduled meeting(s) prior to its conduct. Such announcement shall be disseminated by the Fourth Associate Vice-President, or in case of his/her inability, by the Executive Vice-President to each member of the Executive Board. SECTION 5. The Second Associate Vice-President shall secure an excuse letter for the officers at least three (3) days prior to the conduct of meeting, duly signed by the Adviser and Academic Dean. SECTION 6. Officers are mandated to attend the Executive Board meetings unless excused by the President or the presiding officer due to valid reasons. The validity of reason(s) presented by the officer shall be determined by the President or the presiding officer. SECTION 7. The Fourth Associate Vice-President shall strictly monitor the attendance of the officers during Board meetings. SECTION 8. Officers who have failed to attend scheduled meetings without prior notification to the Fourth Associate Vice-President or the President, and present invalid reasons for such absence, shall be penalized in form of monetary fines. The amount of fines shall be determined by the Executive Board and collected by the Vice-President/Associate Director for Finance. Such fines shall be deposited in the organization’s treasury. SECTION 9. Late comers during meetings shall also be subjected to monetary penalty. The amount of fines shall be determined by the Executive Board and collected by the Vice-President/Associate Director for Finance. Such fines shall be deposited in the organization’s treasury. SECTION 10. Officers who have incurred five (5) consecutive unexcused absences during meetings shall be subjected for impeachment. SECTION 11. Officers are encouraged to speak in English when communicating during Executive Board meetings. SECTION 12. The order of business at regular meetings shall be as follows: (1) Call to order (2) Reading and Approval of the minutes (3) Report of VP for Treasury (4) Reading of Correspondence(s) (5) Reports of the Executive Board members (6) Reports of Standing/Special Committees (7) Unfinished Business (8) New Business (9) Announcements (10) Program (11) Adjournment SECTION 13. Special meetings may be called by the President or by the President upon the request of any member of the Board for transaction of only such business as stated in the call for the meeting. SECTION 14. An executive session may be convened upon a majority vote of the total membership of the Executive Board at a regular meeting, after identifying the general area(s) of the subject(s) to be considered: Only the following subjects may be caused to convene an executive session: (1) Dispute between members of the Executive Board; (2) Discussions regarding legal appeals, petitions and grievances of students on matters concerning the School of Nursing/Colegio. (3) Endorsement of impeachment complaint(s); (4) Discussion of issues that might cause embarrassment, i.e., discipline and matters concerning Board members. (5) Matters which may cause commotion within the association; SECTION 15. Officers shall maintain utmost secrecy of information acquired after an executive session. Any officer who divulges anything which transpires in an executive session shall be subjected for impeachment.
SECTION 16.
Minutes from an
executive session shall only be read and approved at
another executive session.
Article XVII SECTION 1. Unless otherwise scheduled for term examinations or deferred by unfavorable weather or an emergency situation, the regular annual election shall be held on the second Monday of March. SECTION 2. Elections shall be held within the premises of Colegio de San Juan de Letran-Calamba only, at the time and place established by the members of the Executive Board. SECTION 3. Only the incumbent members of the Executive Board, Congress of Confederates and aspirant officers of the association shall be eligible to participate in the annual election. SECTION 4. Fifty percent (50%) plus one (1) of the total members of the Executive Board, Congress of Confederates and candidates for elective positions voting jointly shall constitute a quorum which is necessary to conduct an election. SECTION 5. Outgoing members of the Executive Board are entitled to vote but shall not be eligible for any candidacy. SECTION 6. The Executive Board shall provide a system for securing secrecy and authenticity of the ballots during the election. SECTION 7. All votes shall be made by ballot. A plurality vote shall elect. A “tie” vote shall be decided first by a revote. In case of a second tie, the position will be determined by a majority vote from the outgoing members of the Executive Board. SECTION 8. Candidates who gain majority of votes shall occupy the designated position in the Executive Board.
SECTION 9.
Incumbent
members of the Executive Board shall endorse all
records and documents pertaining to their respective
offices to their successors within the period of
twenty (25) days.
Article XVIII SECTION 1. The organization shall have two advisers, an Executive Adviser and Deputy Adviser, respectively. SECTION 2. No person shall be senior/junior adviser of LNSA unless he/she: (1) is a Filipino citizen; (2) is a regular faculty member of the School of Nursing of Letran-Calamba; (3) be a holder of Master's degree in their major field and/or allied subjects; (4) has at least one (1) full year of residency in Colegio de San Juan de Letran-Calamba; SECTION 3. Duties of the LNSA Advisers: The organizational advisers shall: (1) Assist the organization in planning, implementation and periodic evaluation of its programs and activities; (2) Attend the meetings of the organization and notes their minutes; (3) Accompanies the organization in the annual evaluation and in other gatherings when appropriate; (4) Serves as liaison between the students and the Office of Student Affairs, their academic heads, as well as other School of Nursing; (5) Shows interest in the progress of the organization; (6) Show concern for the members and officers of the organization; (7) Be fair in dealing with the members and officers of the organization; (8) Be open to changes and innovations for the organization; (9) Be able to maintain high morale for the organization; (10) Provide due recognition for good work of the officers; (11) Make sound and firm decisions as situation demand; (12) Effectively perform the duties assigned by the organization’s Constitution and By-Laws. (13) Manifest honesty and reliability in his/her relationship with the organization. (14) Give initial approval to the activities of the organization; (15) Accompany the organization in all its external activities; (16) Note all written communications, requests and project proposals of the organization; (17) Oversee the organization’s management of funds and activities; (18) Encourage democratic participation among the members and officers of the organization; (19) Assign work to officers equitably and suitably; (20) Motivate the individual officers to be responsible for the organization; (21) Interpret the policies of the Colegio for the students and make sure that they adhere to the policies set; (22) Be familiar with the organization’s Constitution and By-Laws and objectives; (23) Serve as official guest in the organization’s function; (24) Aware of the policies and procedures governing student organizations and activities; (25) Maintain open and constant communication with the personnel in charge of student organizations and activities; (26) Handle grievances in the organization fairly and objectively;
(27)
Recommends
appropriate penalty of the organization has violated
any policy of the Colegio;
Article XIX SECTION 1. The LNSA reserves the right to collect organizational fees to all its members which shall be utilized for all the undertakings of the association. SECTION 2. The regular amount of membership fee shall five hundred pesos (Php 500.00) per student. This amount shall be allocated for one (1) full Academic Year and shall be collected on the first semester. SECTION 3. The amount of the organizational fee shall apply to all constituents of the association, whether old or new members, shiftees and/or transferees, regardless of their race, ethnicity, national origin, religion, age, socioeconomic status or gender. SECTION 4. LNSA officers shall not be exempted from paying the due fees. SECTION 5. All collections of the organization shall be made through the Accounting Office of Letran-Calamba. Individual collection to be conducted by the organization shall not be allowed. SECTION 6. The organization shall have the authority to change membership dues, providing such dues do not exceed the amount of the organizational fee recommended for an Academic Year as set in the policies of the OSA and the Colegio. SECTION 7. The organization shall not impose or change its prevailing organizational fee without prior approval from the Office of Student Affairs (OSA). SECTION 8. No member shall be granted refund in his/her membership fee if he/she decides to shift to another course or transfer from another institution at the middle of the Academic Year. SECTION 9. The Executive Director for Finance shall have charge of all the association’s funds and shall, in addition to the President’s or Executive Vice-President’s signatures or authorized signatures, sign checks and other bank transactions of the association, and shall report at each regular meeting the state of the funds. SECTION 10. Any member of the Executive Board of LNSA shall be reimbursed for expenses he/she incurred by means of carrying out official transactions required or intended for the organization. SECTION 11. Request for reimbursement shall be made within three (3) days after the expenditure has been made. Officers shall be required to present an official voucher and its corresponding receipts which shall be validated by the Executive Director for Finance and Controller prior to reimbursement. SECTION 12. Each Board member’s expenditure shall be subject to approval by the Executive Director for Finance and Controller. The Executive Director for Finance and Controller reserves the right to deny reimbursement to unofficial expenditures.
Article XX SECTION 1. The President of LNSA shall have the authority to issue Executive Memorandum Orders and Proclamations if he/she deemed it necessary. Proclamations and Memoranda issued by the President shall be subject for the approval of the majority of the members of the Executive Board prior to its release. SECTION 2. Executive Proclamations and Memoranda shall not be part of the Constitution and By-Laws of LNSA, but rather a compilation of resolutions implemented by the organization. SECTION 3. Proclamations and Memoranda that has been put into effect after this Constitution and By-laws has been ratified shall remain effective, unless revoked by the succeeding President(s) of LNSA. Dissolution of a Proclamation or Memorandum shall require majority vote of the total members of the Executive Board.
SECTION 4.
Revision of a
specific part(s) of a Proclamation or Memorandum
shall require majority vote of the total members of
the Executive Board.
Article XXI SECTION 1. All materials, including minutes, correspondence, files, documents, and other materials necessary for the functioning of the organization are the property of the LNSA. SECTION 2. Property of the LNSA shall not be dispose of without approval of the Executive Board. SECTION 3. Each Board Member shall retain the LNSA property for his/her position for the duration of his/her term for reference.
SECTION 4.
The organization
shall submit an inventory of the materials and
pieces of equipment under the organization’s custody
before the end of the academic year.
Article XXII SECTION 1. Nurses’ Notes shall be the official publication of this association and shall be distributed its members as a benefit of their membership.
Article XXIII SECTION 1. Academics, Research and Enrichment Programs: The organization shall promote and assist the right of its members to quality education by providing enrichment programs at all levels and shall take appropriate steps to make such programs accessible to all constituents of the association. SECTION 2. The organization shall pursue to conduct organization-based research that would be beneficial to its members and for the improvements of the organization’s performance. SECTION 3. The organization shall give priority to research, inventions, innovations and their utilization which will contribute to the development of the Nursing Profession. SECTION 4. Co-curricular Activities: The organization shall recognize the participation of faculty members, clinical instructors, students and student affairs educators and external organization to link academic programs with out-of-classroom learning experiences. SECTION 5. The organization shall ensure that opportunities are provided for its members to develop an understanding of responsible student involvement. SECTION 6. The organization shall use a variety of communication method to engage student’s participation. SECTION 7. Sports and Physical Education: The organization shall promote physical education and encourage sports programs and amateur sports to foster self-discipline, teamwork, and excellence for the development of a healthy community of nursing students. SECTION 8. Institutional Involvement: The organization shall collaborate with other student organizations and sectors in the Colegio to promote a just and civil campus climate. SECTION 9. The organization shall actively participate in the various institutional activities. SECTION 10. The organization shall help to facilitate the rituals and traditions of the campus culture as a way of celebrating institutions community purpose and mission. SECTION 11. Dominican Empowerment and Religious Activities: The organization shall encourage its members to participate in formation/spiritual activities conducted by the Colegio. SECTION 12. The organization shall recognize its outstanding accomplishments of their members through rewards and other forms of public recognition. SECTION 13. The organization shall make plans for liturgical/devotional celebrations and encourage participation from its members. SECTION 14. Community Service: The organization shall pursue to establish partnerships with the internal and external communities to advance service learning, leadership development and technological support for responsible citizenship.
SECTION 1.
Environment Advocacy: The
organization shall implement projects and activities
that advocate protection and preservation of the
environment as well conservation of natural
resources.
Article XXIV SECTION 1. Amendments and revisions to the bylaws of the organization shall be permitted only after the provisionary period of twenty-four (24) calendar months after the last amendment or revision has been made. SECTION 2. If the Executive Board deems it necessary for a statement or a phrase in the bylaws to be changed or revised because the Executive Board and/or the general constituents of the association views it as inappropriate, a Probationary Article may be attached to the Constitution. SECTION 3. After the provisionary period is over and if the incumbent Executive Board members view the Provisionary Article as valid, then they may chose to amend or revise the bylaws to reflect the statement of the said article. SECTION 4. These Constitution and By-Laws may be amended provided that prior notice shall have been given to the members of the association through written or electronic means. The board shall always consider and put into consideration the interest of the organization and its members when initiating constitutional amendment. AMENDMENT PROCESS SECTION 5. Initial Proposal. The Executive Board shall determine issues or articles that need to be amended or revised. SECTION 6. Sponsorship of Proposed Amendment. An active member may propose an amendment provided that he/she submits his/her proposal to one of the current Executive Board members. The said officer shall then serve as the sponsor of the submitted amendment. SECTION 7. No person shall be allowed to sponsor an amendment unless he/she is an Executive Board member of LNSA. SECTION 8. First Reading and Deliberation. The Executive Board shall meet and discuss the said amendment. A two-thirds (2/3rds) vote of the executive board is required for an initial approval of the proposed amendment. Each Executive Board member who supports the revision of the Constitution shall affix the current date, their signature and write legibly under their signature their full name and their title of office in a designated section in the proposal entitled “I have read and supported this revision.” SECTION 9. Second Reading and Deliberation. The Executive Board members shall present the initially approved proposal to the Adviser of the LNSA. The Adviser shall study and review the proposal and deliberate with the members of the Executive Board if there is/are any part(s) that needs modification or revision. SECTION 10. Third Reading and Deliberation. The officer shall present the proposal approved by the Adviser to the Academic Dean for approval. The Dean shall study and review the proposal and deliberate with the members of the Executive Board if there is/are any part(s) that needs modification or revision. SECTION 11. Fourth Reading and Final Deliberation. The officer shall present the proposal approved by the Academic Dean to the Assistant Director of OSA for approval. The OSA Director shall study and review the proposal and deliberate with the members of the Executive Board if there is/are any part(s) that needs modification or revision. SECTION 12. Ratification. A final copy of the revised proposal shall be furnished to be signed for ratification by the members of the Executive Board, Adviser of LNSA, Academic Dean of Nursing, and OSA Director. SECTION 13. The proposed new Constitution and By-Laws shall take effect immediately upon the ratification by the aforementioned individuals in the preceding paragraph. SECTION 14. Presentation of the New Constitution and By-Laws. The Executive Board will present the revised constitution to its constituents during the first general body meeting after the amendment was adapted by the board and will provide each member a method of accessing the information either electronically or physically.
Article XXV SECTION 1. The name and the official insignia of the organization shall not be subject to change and shall be preserved for as long as the organization is recognized and continuously serves its purpose in the School of Nursing of the Colegio. SECTION 2. In an event that the institution changes its name, only the institution’s new name shall be adopted but the preceding words in the organization’s name shall be retained. SECTION 3. The official insignia of LNSA shall have a blue and red field, with four human figures in distinct colors of blue, red, yellow and green, joined together and rest on a golden lighted lamp, and is uplifted by two hands which serve as the base of the lamp. The entire seal is enclosed by a green circle on which the name of the organization and its year of foundation are written, and a larger white circle wherein the words Sapientia, Fortitudo, Temperentia, Iustitia and Efficientia are embedded. SECTION 4. The insignia of LNSA shall not be modified, distorted or changed in any way. SECTION 5. All records, memoranda and other documents of the organization shall bear the name and insignia of LNSA.
Article XXVI SECTION 1. The ratified Constitution and By-Laws of this organization shall be officially written in English. The foregoing proposed Constitution and By-Laws of the Letran Nursing Students’ Association was approved by the association’s Executive Board for Academic Year 2008-2009 on the 16th of June, Two thousand and eight, accordingly signed on the 18th day of June, Two thousand and eight at the St. Martin de Poress Building of Colegio de San Juan de Letran-Calamba, by the organization’s Executive Adviser and Deputy Adviser, Academic Dean of the School of Nursing and Assistant Director of the Office of Student Affairs whose signatures are hereunder affixed.
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