Policy Framework Draft for Beausejour-Brokenhead Soccer Club June 2006

Introduction

This document is to lay out some general guidelines to help the volunteers run a more successful program from year to year. It is a living document and is intended to change as our requirements do, and as we learn more effective ways to manage our club.

The objective of the �Steering Committee� is to facilitate the following:

• Provide some continuity
• Develop a basic set of guidelines for how various aspects of the day to day operation of the club will function so that players, volunteers, and coaches can have a more positive experience
• Provide our players with the best overall soccer experience possible. This includes but is not limited to learning and enjoyment of the game, sportsmanship, teamwork, physical activity, fun, and, developing a solid foundation for them to play at a more competitive level if they wish to at a future date
• Provide our volunteer coaches with information on what their role is, and provide them the initial tools they require to get started. Further to this we also want to develop opportunities for clinics as required that would allow those interested to be more effective coaches
• Be able to let interested parties know how the club is being run and how decisions are made

Structure of the Steering Committee (in each case the Champion is the specific lead of the respective activity so that we know who is spearheading an activity, but activities ideally will be conducted be a number of volunteers to make the jobs easier and make the club the best it can be for all involved ).Typically to adopt or change �Policy� a simple majority of the steering committee must vote for the change in question. To be eligible to be on the Steering Committee you must either be a parent/guardian of a child that is playing as a member of the club, or be voted for by simple majority by the existing committee.

• Chairperson (Elected by the committee) � this person is the one who calls formal committee meetings, can speak to overall issues relating to the club. There attendance is required at Policy meetings. Has signing authority along with one designated alternate for club finances.
• Officiating Champion - The primary contact for issues relating to referees
• Field Champion - The primary contact for issues relating to the fields (condition, lines, nets)
• Equipment Champion - The primary contact for issues relating to equipment (balls, jerseys. etc.)
• Coaching - The primary contact for issues relating to coaching, basic guidelines for new coaches, referral for where to get information on what is required at that level, clinics desired and implemented
• Registration - The primary contact for issues relating to player registration
• Scheduling - The primary contact for issues relating to developing the schedule
• Treasurer - The primary contact for issues relating to the clubs budget, insurance, financial status.
• Policy - The primary contact for issues relating to the club policies, responsible for accepting suggestions for consideration from those concerned to present to the steering committee for consideration. For policies to be adopted putting them into the appropriate part of the policy Document