Lancaster County Alumni Association By-laws

Article I

SECTION 1- NAME The name of the organization shall be the Lancaster County Alumni Association.

Article II

SECTION 1- PURPOSE The purpose of this organization shall be to maintain the interest and brotherly love of the Phi Kappa Psi Fraternity among all alumni. As required by the grant of charter from the Executive Council of the Fraternity, the Association shall actively support all undertakings of the Fraternity, including the magazine, and it shall actively support and cooperate with all nearby chapters and colonies of the Fraternity.

Article III

SECTION I- MEMBERSHIP- Eligibility Eligibility to membership in the Association shall be confirmed to Phi Kappa Psi alumni who are in good standing. SECTION II- MEMBERSHIP- Voting Only those who have paid their annual dues shall be eligible to vote and to hold office in the Association. SECTION III- MEMBERSHIP- Termination Clause 1- The resignation or expulsion of any member from the Fraternity shall automatically terminate the membership of such members from the Association. Clause 2- A member of the Association may be expelled for cause upon the vote of three-forths of all members of the Board of Governors of the Association, after an opportunity to be heard before the Board of Governors shall have been granted to the member. Clause 3- The right to suspend or expel members shall be limited to suspension or expulsion from membership in this Organization and shall not affect the individual’s membership in the National Fraternity.

Article IV

SECTION I- OFFICERS Clause 1- There shall be a President, a Vice President, a Treasurer, a Secretary, and a Chaplin duly elected at the annual business meeting. They shall take office upon election and serve for a term of one year, or until their successors are elected. Vacancies in any elected office occurring during a term shall be filled for the balance of the term by the Board of Governors. Clause 2- The Board of Governors may combine the offices of Treasurer and Secretary in the event of a vacancy or at the time of the election. SECTION 2- BOARD OF GOVERNORS Clause 1- The management and conduct of the affairs of the Association shall be vested in the Board of Governors. This Board shall consist of the President, Vice President, Secretary, Treasurer, immediate Past President, and at least two other members duly elected at the Association’s annual meeting. The immediate Past President shall serve as chairman of the Board of Governors. They shall take office upon election and shall serve for a term of one year or until their successors are elected. Vacancies within the board shall be filled for the balance of any term by the Board. Clause 2- The Board may create as many additional Board memberships as it deems appropriate. It also may reduce the number of those it has created as vacancies may occur, or when there are fewer candidates for election to the additional memberships that the number of vacant memberships. SECTION 3- DUTIES OF OFFICERS Clause 1- The President shall be the presiding officer of the Organization and shall have all the powers and duties usually pertaining to such office. The President may authorize ordinary administrative expenditures such as stationary, mailing expenses, maintenance of address files and records, preparation for meetings, the annual business meeting; the purchase of memorial flowers for deceased members; and expenditures toward such times as are required by the National Fraternity, provided that the total of all expenditures during his term of office is duly approved by the Board of Governors. Clause 2- The Vice President shall discharge the powers and duties of the President in the latter’s absence. The Vice President, as advised by the Board of Governors, shall preside over any of the assigned Committees, such as finance and membership. Clause 3- The Treasurer shall be the custodian of the funds of the Association. He shall take charge of the financial affairs of the Association and shall maintain the bank account and books in good order. He shall pay promptly all bills for expenditures duly authorized. He may not obligate this Association for any expenditure other than required for the clerical function of this office. He shall pay promptly annual dues and charges of the National Fraternity and the Endowment Fund Trustees. He shall permit examination of his books, records, and accounts at any time by any member of the Association in good standing. He shall submit an annual report of income and disbursements at the annual business meeting. Clause 4- The Secretary shall attend to the correspondence of the Association and shall keep a book of archives of the Association. He, or any other member designated by the Board of Governors, shall keep the Editor of the Shield informed of such business and social functions of the Association as may be of interest for publication therein. The Secretary shall submit at the annual business meeting a report of all items of property other than funds owned by the Association and of the location and custody of such property. He shall also report on the membership of this Association and on such other matters which should come to the attention of the members at the annual business meeting. Clause 5- The Chaplin shall provide inspiration during all meetings and certain events of the Association. Clause 6- The Chairman of the Board of Governors shall preside over all meetings of the Board. In his absence, the President shall act in his stead.

Article V

SECTION I- POWERS- Jurisdiction The Association shall have jurisdiction over the conduct of its members, except that its right to suspend or expel shall be limited to the suspension or expulsion from membership only in the Association. SECTION II- POWERS- Official acts The official acts of the Association shall be designated by the President and the Secretary. SECTION III- POWERS- President Clause 1- The President may, but is not required to, appoint delegates to represent the Association at the biennial District Council, the biennial Grand Arch Council, or such other meetings to which National Headquarters may invite such participation. However, no expense of any such delegate shall be borne by the Association without prior authorization by the Board of Governors. Clause 2- Delegates appointed by the President may not obligate the Association to any expense or commitment, unless previously authorized by the Board of Governors.

Article VI

SECTION I- COMMITTEES- Nominating Not less than one month prior to the annual business meeting, the President shall appoint a Nominating Committee of not less than one, or more than five members, to nominate candidates for elective offices for the next year. Additional nominations may be made from the floor at the annual business meeting, provided that the names of such nominees shall have been served upon the Secretary, in writing, not less than 48 hours prior to thereto. SECTION II- COMMITTEES- Chair The President may appoint such other Committees as may be required from time to time upon the concurrence of the Board of Governors. The Vice President shall officiate these Committees.

Article VII

SECTION I- COMMITTEES- Nominating Not less than one month prior to the annual business meeting, the President shall appoint a Nominating Committee of not less than one, or more than five members, to nominate candidates for elective offices for the next year. Additional nominations may be made from the floor at the annual business meeting, provided that the names of such nominees shall have been served upon the Secretary, in writing, not less than 48 hours prior to thereto. SECTION II- COMMITTEES- Chair The President may appoint such other Committees as may be required from time to time upon the concurrence of the Board of Governors. The Vice President shall officiate these Committees.

Article VIII

SECTION 1- MEETINGS- Annual The annual business meeting of the Association shall be held during the weekend of the annual Homecoming ceremony of Franklin and Marshall College in Lancaster, Pennsylvania. The time and place of the meeting will be decided by the Board of Governors. Written notice thereof shall sent by the Secretary to each dues-paying member and such other members as are known, not less than ten days prior to such date. SECTION 2- MEETINGS- Board of Governors The Board shall meet at least once between the date of the annual business meeting, or their date of election to office, and March 1st, and at least once between March 1st and the next annual business meeting of the Association. SECTION 3- MEETINGS- Order Any meetings or business affairs of the Association shall be conducted under Robert’s rules and parliamentary procedure. SECTION 4- MEETINGS- Other The President or the Chairman of the Board of Governors may call such other meetings as either deems necessary. The President shall call a meeting of the Board of Governors upon written petition of any two members of the Board; and the President shall call a business meeting upon the written petition of any five dues-paying members, notice of which shall have been communicated or mailed to all members of the Association fourteen days before the time appointed for such a meeting, unless mitigating circumstances warrant.

Article IX

SECTION 1- DUES Annual dues shall be in the amount of twenty-five dollars per member. Such an amount can be modified by the Board of Governors, requiring a two-thirds majority vote of the entire Board. Their annual dues may, from time to time, be changed provided that notice of such intent is made to the Board in the call of the meeting. Each member shall pay annually by the Fraternity’s Founders Day. Members that join the Association after such date of payment shall pay in full upon the date of their initiation.

Article X

SECTION 1- FISCAL YEARS The fiscal year of the Organization shall commence with the Fraternity’s Founders Day to the following Founders Day, upon or near which date shall be held the annual meeting of the Association for the election of officers and the transaction of other business.

Article XI

SECTION 1- AMENDMENTS Clause 1- Amendments to these By-laws may be made at any business meeting provided that notice of such intention is given in the call of the meeting. All amendments, approved by the Association, shall then be submitted in triplicate to the Executive Council of the National Fraternity for the final approval and shall become effective when so approved. Amendments to these By-laws shall only be certified by 2/3 of the membership in attendance. Clause 2- These By-laws shall be deemed automatically modified and amended so they shall at no time be in conflict with the Constitution, By-laws, and Rules of the Fraternity as they now exist or hereafter may be amended or created.

Article XII

SECTION 1- DISSOLUTION In case of dissolution of the Association, the presiding President shall transmit the records and other property of the Association to the Secretary of the National Fraternity.

Article XIII

SECTION 1- EFFECTIVE DATE Clause 1- These By-laws shall be effective upon adoption by the membership and the concurrence of the Fraternity. Clause 2- The failure of the Fraternity to concur with any Articles or Sections of these By-laws shall not invalidate the other Articles and Sections.