Lake Oswego Toastmaster Club Meeting Template

Meeting Date: _________

Theme:­­­­­ _____________

 

1.  Presiding Officer - Welcome

·        Calls meeting to order “The Lake Oswego Toastmaster Club is called to order”

·        Introduces self

·        Leads flag salute “I pledge allegiance…”

·        Introduces guests

·        Introduce Meeting Toastmaster

2.  Meeting Toastmaster - Introductions

·        Greeting Comments and Theme of the Meeting

·        Introduces Key Players to briefly describe their duties for the meeting

·         General Evaluator:______________________

·        General Evaluator introduce Evaluation Team

·        Ahs/Grammarian:______________________

·        Timer/Vote Counter:______________________

·        Videographer:______________________

·        Table Topic Master :______________________

·        Humorist :______________________

·        Setup/Breakdown Coordinator:______________________

3. Meeting Toastmaster - Prepared Speeches

·        Introduces each Speaker , their speech title and their Evaluator.   Their Evaluator stands up and reads the Speech Manual Objective and time limit.

·        Leads applause and Greets each Speaker with a handshake

·        Speaker # 1:______________________  & Evaluator #1:______________________

·        Pause for 1 minute to complete evaluations

·        Speaker # 2:______________________  & Evaluator #2:______________________

·        Pause for 1 minute to complete evaluation

·        Speaker # 3:______________________  & Evaluator #3:______________________

·        Pause for 1 minute to complete evaluation

·        Speaker #4:______________________   & Evaluator #4:______________________

·        Pause for 1 minute to complete evaluation

 

·        Asks for Timer’s Report

·        Asks for everyone to cast their ballot for “Best Speaker”

·        Introduces Table Topics Master:______________________

 

4.  Table Topics Master - Impromptu Speaking

·        Explains How Table Topics Works

·        Explains time limit (Table Topics Master can modify time limit to accommodate more speakers)

·        Asks Timer/Vote Counter to record times for each speaker

·        Calls upon Table Topic Participants

·        Table Topics MUST end by 7:35 to finish meeting on time

·        Asks for a Timers Report on the Table Topic Speakers

·        Asks for everyone to cast their ballot for “Best Table Topics” speaker

·        Returns control of meeting back to Toastmaster

5.  Toastmaster

·        Makes brief bridging comment about Table Topics Session

·        Introduces General Evaluator:______________________

6.  General Evaluator - Evaluations

·        Makes brief comments about why evaluations are important

·        Introduces each Evaluator for a 2  to 3 minute evaluation

·        Evaluator # 1:______________________ 

·        Evaluator # 2:______________________ 

·        Evaluator # 3 :______________________ 

·        Calls for Timer’s Report

·        Asks for everyone to cast their ballot for “Best Evaluator”

·        Asks for Grammarian Report:______________________ 

·        Makes general comments on meeting flow and suggested improvements

·        Returns control back to Meeting Toastmaster

7.  Meeting Toastmaster - Conclusion

·        Makes brief bridging comments

·        Explains “Most Improved” and “Whitewash” awards and ask everyone to vote

·        After voting asks everyone to hand back their ballots to the Timer/Vote Counter

·        Introduces Humorist:______________________ 

·        Returns meeting back to Presiding Officer:______________________ 

8.  Presiding Officer -  Wrap-up

·        Bestows club awards

·        Bestows Toastmaster International awards

·        Gives out new member name tags

·        Asks for Toastmaster announcements

·        Review schedule for next meeting Close Meeting with gavel “The Lake Oswego Toastmaster Club Meeting is adjourned”