CITY OF LACONIA

MOTORCYCLE WEEK ADVISORY COMMITTEE

EIGHTH MEETING-WORK SESSION

NOVEMBER 24, 2003 –6:32 P.M.

CALL TO ORDER: Chairman Peter Brunette called the meeting to order on the above date and time.

MEMBERS PRESENT: Peter Brunette, James Baird, Sharon Fleischman, Richard Heinis, James Joyal, Linda Peary, and Brenda Schmucker

CHAIRMAN’S REPORT: No report

SECRETARY’S REPORT:

James Baird made a motion, seconded by Richard Heinis, to approve the minutes of the November 10, 2003 Motorcycle Committee meeting. James Joyal corrected the minutes to show that Bike Week towing was discussed by Richard Heinis, not James Joyal, and made an amendment to the motion that the minutes be accepted as corrected. The corrected minutes were unanimously approved.

OLD BUSINESS: No old business

SUBCOMMITTEE REPORT: Public Safety and Infrastructure

James Joyal presented the Consensus of the Advisory Sub-Committee from information collected and recommendations re fees and sites.

Ordinances relating to the Event need to be changed to stop and reverse the expanding and merging of participants and distribute the cost of the event equally to all participants.
The Council’s projected budget (using the current fee schedule) will result in a projected loss of $52,000 for 2004.
Expanding and merging of vendors could result in a larger loss.

A site review fee is charged for temporary campgrounds, beer tents, parking, special events or miscellaneous uses.
No licensing fees are collected.

Licensing fee schedule allows expanding and merging of vendors resulting in lost income and inequities based on size of vending sites.
No annual review fee is now required.

RECOMMENDATIONS

1. Site plan and licensing fees should be charged by area with a minimum fee for

a small site. (x $ per square foot)

2. Fee per space should be based on use.

A. Vendor sites

B. Non vendor sites/Exhibitors

C. Charity

3. Site plan review applicant should be responsible for collection and payment of user fees.

4. Fees should be reviewed by the city annually.

It was voted unanimously in favor of the presentation and recommendations.

Richard Heinis presented the Consensus of the Advisory Sub-Committee from information collected regarding towing operations and recommendation.

1. The city was notified via letter by the state police on October 23, 2003 that they must assume responsibility for towing operations.

2. The towing operation has cost the city money in previous years.

RECOMMENDATIONS

1. The city should not be in the towing business.

2. The city should review the current towing protocols and attempt to address concerns brought forward.

3. The city should give priority to local towing operators.

It was voted unanimously to accept the presentation and recommendations.

Public Safety and Infrastructure makes no other specific recommendations but supports the recommendations of the City department heads.

Richard Heinis made a motion, seconded by James Joyal that specific recommendations

go to the city manager and council after being reviewed by the committee for 24 hours.

NEW BUSINESS:

Linda Peary reported on a recent discussion with Larry Baldi, Jr, who’s family owns the

Weirs Beach Water Slide. He outlined plans to convert the water slide’s parking lot to vendor space next June resulting in about 95 new spaces.

PUBLIC COMMENTS:

Mr. Bob Kingsbury read several articles from the Constitution of New Hampshire

and questioned two of the five instructions to the Bike Week Committee.

1. Determine whether or not it is in the city’s best interest to assume responsibility for the event. (“Where is running a business laid out in the City Charter? he asked)

2. Determine whether or not the length of the event should be changed. (How can the city do this? he asked.)

Peter Brunette responded to him that this is a concern for the City Council to figure out.

NEXT WORK SESSION MEETING:

The next work session meeting will take place on December 8, 2003 at 6:30 P.M.

ADJOURNMENT:

On a motion of Sharon Fleischman, seconded by James Baird, it was unanimously voted to adjourn the meeting at 8:29 P.M.

Respectfully submitted: Sharon R. Fleischman, November 24, 2003