Microsoft Word XP

Titlebar                                                                                                                 Minimize, Maximize, Close

 

Menubar

 

Toolbar

 

 

Taskbar

 

 

Entering Text

*Pay attention to where your cursor is located!  Whatever you type will appear where your cursor is.

*Press Tab to move over 5 spaces (indent)

*Press Enter to go down to the next line

*Press Enter several times to create more blank space between lines of text or objects

 

To Format Text:

Highlight the text (Click/hold/drag for certain parts or Edit—Select All to highlight everything)

Click Format and select Font OR use the shortcuts on the toolbar

      

 

Font Style                         Size        Bold, Italics,    Alignment                                       Highlight     Text

                                                         Underline                                                                  Color        Color

To Insert a Picture from Clipart:

Click Insert on the menubar

Go down to Picture and Click “Clipart” when the menu expands

A window will appear on the right hand side of your screen

Click in the box under “Search text” and type a keyword to search for

Click Search

Any results will show in the window

You may have to scroll to see all of the results

When you find a picture you want to use, click on it once to insert it into your document

 

To Insert a Picture from a file:

Click Insert on the menubar

Go down to Picture and Click “From File” when the menu expands

Navigate to where the picture is saved (Desktop, My Documents, Floppy drive, etc.)

Click on the picture name and click Open or Double click on the picture name

It should now appear in your document

 

To Edit a Picture:

Click on the picture and you should see a box or edit handles around it

Click on the Text Wrapping icon in the Picture Toolbar that appears and choose Square (this format makes it easier to work with; you could also choose Behind Text, etc.)

            *If you can’t see the Picture toolbar, go to View—Toolbars—Picture & make sure it is checked

To Move a Picture:

            Make sure the picture is selected (if not, click on it one time)

            Rest your mouse in the middle of the picture and you should see a 4-headed arrow

            Click, hold, and drag to another area of your document

To Resize a Picture:

            Make sure the picture is selected (if not, click on it one time)

            Rest your mouse on one of the corner edit handles and you should see a 2-headed arrow

*Always use one of corner handles to resize a picture so it doesn’t get distorted

            Click, hold, and drag in to make it smaller or out to make it bigger

 

To Format a Paragraph:

Click Format on the menubar and Click “Paragraph”

Under the Indent and Spacing Tab, there are several options:

            General—change the alignment, etc.

            Indentation—change the settings for indenting

            Spacing—change the spacing before & after the paragraph, spacing between lines

Under the Line and Page Breaks tab, choose where to create breaks

Click OK

 

To Add Bullets or Numbering for a list:

Highlight the text you want to change to a list

Click Format on the menubar and Click “Bullets and Numbering”

Under the Bulleted tab, click on the style you want OR under the Numbered tab, click the style you want

Click OK

 

To Add Columns:

Highlight the text you want to change to multiple columns

Click Format on the menubar and Click “Columns”

Click on the number of columns you want (one, two, or three)

If you don’t have any text yet, you can choose the option at the bottom to “Apply to Whole Document”

Click OK

 

To Insert a Table:

Click Table on the menubar

Go down to Insert and Click “Table” when the menu expands

Specify the number of columns and rows

Click OK

You can now add text into the table and format the text using the directions above

Press Enter on the keyboard to make the row height larger

 

To Insert WordArt:

Click on the tilted blue “A” in the drawing toolbar (probably at the bottom of your screen)

*If you can’t see the Drawing toolbar, go to View—Toolbars—Drawing and make sure it is checked

Click on the style you want and click OK

Type your text in the box and click OK

You can move and resize WordArt the same way as you do for a picture (see above)

 

To run a Spelling & Grammar check:

Click Tools in the menubar and Click “Spelling and Grammar” OR use the shortcut in the toolbar

It will display what it considers errors…you can choose to Ignore or change to one of their suggestions

When it is finished, click OK

 

To change the Page Setup: (orientation, margins, etc.)

Click File on the menubar and click “Page Setup”

Under the Margins tab:

            Increase or decrease the margins

            Change the orientation to Portrait or Landscape

Under the Paper tab

            Change the paper size

            Change the paper source

Under the Layout tab

            Change the settings for Headers & Footers

            Change the setting for Vertical Alignment

 

To Save a Document:

Click File on the menubar and Click “Save”

Choose where you want to save the document (use the shortcuts on the left or the drop down arrow)

Name the document

Click Save

 

To Preview a Document:

Click File on the menubar and click “Print Preview” or use the shortcut in the toolbar        

Click once on the document to zoom in

Click the “Close” button at the top to return to the document in Normal view

 

To Print a Document:

Click File on the menubar and Click Print

Check to make sure the correct printer is selected

You can choose which pages to print, how many copies, etc.

Click OK