PowerPoint Introduction

GETTING STARTED

When the PowerPoint dialogue box comes up, click on Design Template and click OK

Click on the different templates and look at the Preview to the right

Once you find the template you want to use, click OK

You should now see the New Slide dialogue box appear

Click on the type of slide layout you want to use and click OK

Click in the text box that says click to add title

Type the title of your presentation

Click in the text box that says click to add subtitle

Type your subtitle (name, date, etc.)

WORKING WITH TEXT

To edit text:

Click in the text box to select it (look for edit handles)

Click, hold, and drag to highlight the text

Click Format in the top menu bar and select Font

Make your selections

Click OK

To change the size of the text box:

Click in the text box to select it

Click, hold, and drag one of the edit handles to make the box larger or smaller

To add a text box:

Click Insert in the top menu bar and select Text Box

Pull your mouse over to where you want your text box

Click, hold, and drag to draw your text box

To delete a text box:

Click in the box to select it

Click somewhere on the slanted lines around the border of the text box

It should now change to dots around the border

Press Delete on the keyboard

To insert bullets:

Click in the text box that you want to insert bullets in

If the text is already there, highlight it

Click Format in the top menu bar and select Bullets and Numbering

Click on the style you would like to use and click OK

WORKING WITH PICTURES

To add clipart:

Click Insert in the top menu bar

Pull your mouse down to Picture, over to Clipart, and click

You should now see the Clipart Gallery dialogue box

You can click on a category or type in a key word to search for

Once you find the picture you want to use:

Click on it

Click the top icon in the box that comes up

Close the Clipart Gallery

Your picture will probably appear in the middle of your slide

To move it: Click, hold, and drag while you have a 4-headed arrow

To resize it: Click, hold, and drag on one of the edit handles when you have a 2-headed arrow (to resize it proportionally, use one of the corners)

To add a picture from a file (from your hard drive, floppy disk, etc.):

Click Insert in the top menu bar

Pull your mouse down to Picture, over to From File, and click

You should now see the Insert Picture dialogue box

Point to the location where the picture is saved

Click on the name of the picture

Click Insert

Use the same steps from above to move or resize your picture if necessary

To delete a picture:

Click on it to select it

Press Delete on the keyboard

WORKING WITH SLIDES

To insert a new slide:

Click Insert on the top menu bar and select New Slide

You should now see the New Slide dialogue box

Click on the slide layout that is appropriate for your presentation and click OK

To change the Slide Layout:

Click Format in the top menu bar and select Slide Layout

Click on the layout you would like to change to

Click Apply / Reapply

To add a Design Template:

Click Format in the top menu bar and select Apply Design Template

Click on the design you would like to use

Click Apply

To change the background color:

Click Format in top menu bar and select Background

Click the down arrow next to the color and select a new color

Click Apply or Apply to all

To change the color scheme:

Click Format in the top menu bar and select Slide Color Scheme

Click the Custom tab

Click on the element you want to change (background, text, etc)

Click change color

Click on the color you want

Click Apply or Apply to all

To change the sequence of slides:

Click View in the top menu bar and select Slide Sorter View

Click to select the slide you want to move

Click, hold, and drag the slide to where you want it and let go

To delete a slide:

In slide view, Click Edit in the top menu bar and select Delete Slide

In slide sorter view, click on the slide and press delete on your keyboard

WORKING WITH TRANSITIONS AND ANIMATION

A transition is how your slide will appear on the screen.

To add a transition to a slide:

Click Slide Show in the top menu bar and select Slide Transition

Click the down arrow under the picture to see the available transitions

It will give you a quick preview when you click on one

When you find one you want to use, select the speed of the transition

Click to choose how you want the slide to advance

Click on the down arrow under sound to see the available sounds to add to the slide

Click Apply or Apply to all

Animation is how an object enters the slide.

To add animation to a slide:

Click Slide Show in the top menu bar and select Custom Animation

Click in the box next to the first object you want to appear on the slide

Click on the Effects tab if it is not already selected

Click the down arrow next to the word fly to see the available animations

(Some animations have the option to specify from what direction the object will appear or the speed of it. If so, the box next to the animation will be active)

Click on one and click Preview to see what it looks like

Click on the down arrow next to the words no sound to add a sound

When you are finished, click in the box next to the 2^nd object you want to appear

Repeat the same steps until all of the objects are animated

To change the order of the animated objects:

Click Slide Show in the top menu bar and select Custom Animation

Click the Order and Timing Tab

Click on the object you want to move

Click the up or down arrow to change the order of when the object comes in

Click OK

WORKING WITH AUDIO/VIDEO CLIPS

To record a sound into your presentation:

Click Insert in the top menu bar

Pull your mouse down to Movies and Sound, over to Record Sound and click

Click the red record button

When finished, click the stop button

To preview the recording, click the play button

Click OK when you are finished

To bring in a sound from the Gallery:

Click Insert in the top menu bar

Pull your mouse down to Movies and Sound, over to Sound from Gallery and click

Click on a category or type in a key word to search for

Click on the sound you would like to use and click on the top icon in the box

(It will ask you if you want the sound to be played automatically or when you click on the sound icon)

Click Yes or No depending on your preference

To bring in a sound from a file:

Click Insert in top menu bar

Pull your mouse down to Movies and Sound, over to Sound from File and click

You should now see the Insert Sound dialogue box

Point to the location where the sound is saved

Click on the name of the sound

Click OK

To bring in a movie from the Gallery:

Click Insert in the top menu bar

Pull your mouse down to Movies and Sound, over to Movie from Gallery and click

Click on a category or type in a key word to search for

Click on the movie you would like to use and click on the top icon in the box

Close the Gallery

To bring in a movie from a file:

Click Insert in top menu bar

Pull your mouse down to Movies and Sound, over to Movie from File and click

You should now see the Insert Movie dialogue box

Point to the location where the movie is saved

Click on the name of the movie

Click OK

VIEWING YOUR SLIDE SHOW

To set up your slide show:

Click Slide Show in the top menu bar and select Set Up Show

Click the box that says Loop continuously until Esc

Check other settings to make sure they fit your needs and click OK

To set up timings for your slide show:

Click Slide Show in the top menu bar and select Rehearse Timings

Your slide show will start with a timer in the upper left hand corner

Click to advance the objects and slides in your slide show

When finished, you can choose Yes or No to accept this timing

To view your slide show:

Click Slide Show in the top menu bar and select View Show

Press the Esc button to exit the slide show.

PRINTING

To print your slide show:

Click File in the top menu bar and select Print

In the print dialogue box, look for the box that says Print what

You can choose slides, handouts, notes pages, or outline

If you choose handouts, you can select how many slides to print per page

PowerPoint Introduction

Small/Large Group

Equipment

GETTING STARTED

WORKING WITH TEXT

To delete a text box:

WORKING WITH PICTURES