Rules Committee Charter

Mission: The mission of the Rules Committee is to develop recommendations for the Board of Directors and the Membership for rules, by-laws, and covenants to govern the affairs of the Association in a fair, clear, and reasonable manner.

Objectives:

1)     Thoroughly research issues committed to the Committee

2)     Develop specific language for rules, by-laws, and covenants

3)     Communicate the work of the Committee effectively to the Board or Membership as appropriate

Tasking:  The Committee will work issues:

1)     Committed by vote of the Board of Directors

2)     Assigned by an agenda or work plan approved by the BOD

3)     Assigned by the President of the Board of Directors

4)     Committed by vote of the Membership at a Membership meeting

Membership: The rules committee shall be a “Standing” Committee whose Chairman shall be a Director of the Board of Directors. The membership shall be made up of volunteers selected by the Chairman and without objection by the Board of Directors.

Activity: Activities of the Committee, including meetings, communications, drafts, comments, etc., shall be open to any member of the Association.

Work Plan for the Rules Committee 

                                    Work                                                               Completion Date

1. Develop Rule for Collection Resolution                                                    Aug
2. Define and ratify Rule enforcement process (warning,                               notice/hearing, fine, collection). Clarify where authority  derived clearly                                                     Aug
3. Provide clarification of “Jogging” to include any

Human powered activity and explicitly excluding loitering                         Aug-Sep

4. Develop rule for overnight commercial vehicle storage            

on ingress / egress, common property, absent private property                Aug-Sep

5. Develop General language for Rules Manual                                             Sep
6. Develop Proposed Covenant Clarifications                                               Oct
7. Develop recommendations for By-laws changes                                        Oct - Nov
1. Develop language for Elections/Recalls/Replacements                      Oct
2. Develop language for Board Composition By-laws                          Oct
3. Develop powers of Board By-law language                                     Nov
4. Develop formal “Standing” Committees                                            Dec
8. Develop trail easement rules                                                                       Dec – Jan
9. Develop road easement rules                                                                     Feb – Mar
10. Develop Architectural Review Process Rules                                            April
11. Develop Architectural Review Rules                                                         May
12. Develop notification and publication policy                                               June

Report of the Rules Committee to the Board of Directors – 8/31/2001

1)      The Committee was formed by vote of the Board on July 28, 2001 with Secretary, Marcus C. Thomas selected as Chairman.

2)      Membership was initially made up of:

a.      Marcus Thomas, Chairman

b.      Van Perroy

c.      Cecelia Barton

d.      Kim Woolner

3)      The Committee established a communications channel at Yahoogroups http://www.yahoogroups.com/group/kghoarules.

4)      The Committee developed and approved a Workplan

5)      The Committee developed and approved a rule for “Collection of Dues, Fees, Fines, and other Charges”

6)      The Committee developed  and approved a rule for “Adoption and Enforcement of the Rules”

7)      The Chairman will submit these three documents for BOD approval today.

The Rulebook

The Bylaws