Key Skills IT
Level 1
Word Processing
and
Graphics
SAVE NEW
FILE/SAVE WITH DIFFERENT NAME
SPACES
BETWEEN WORDS/SENTENCES
DON'T FORGET
to save all versions of documents
FORMAT A
PICTURE OR TEXT BOX TO WRAP TEXT
Using a Picture as a Watermark
ALTER THE
SHADING IN A TEXT BOX
ALTER THE
BORDER OF A TEXT BOX
BASIC WORD PROCESSING
SAVE NEW FILE/SAVE WITH DIFFERENT NAME
Click : File, Save As or 
Either click OK to accept the filename
suggested or overtype the suggestion with different name
Click : Save
OPEN A FILE
Click : File,
Open or 
Double Click : File name required (you may have to open a folder to find it)
TEXT FORMATTING (Changing the way it looks)
First, highlight text required using :
Ctrl A to highlight whole document, or,
Drag the cursor over only the required text (if whole document not needed)
then use one of the following
Fully Justified : click on Justify tool 
Double Spacing : click on Format, then on Paragraph, then on Double Spacing
Centre : click on Center tool 
Left Align : click on
Left align tool
Right Align : click on Right
align tool
Bold, Italic, Underline : click on B, I , U tool
Indent : click on the square on the left hand side of the ruler and drag to required measurement, and do the same with the single triangle on the right margin.
MOVE TEXT
Highlight text required as above
Click : Ctrl X (to remove the text to the Clipboard)
Click : cursor at the point where text should move to
Click : Ctrl V (text reappears at correct point)
SEARCH/REPLACE
Click : Edit, Replace
Type : Word to search for in 'Find what'
Type : Word to replace it with in 'Replace with'
Click : Replace
COPY TEXT
Highlight text required as above
Press : Ctrl C (to copy the text to the Clipboard)
Click : Cursor at the point where text should copy to
Press : Ctrl V (text appears at correct point)
SPACES BETWEEN PARAGRAPHS
Press the Enter key to get spaces between paragraphs. Usually you press Enter twice between paragraphs. This gives one blank line.
SPACES BETWEEN WORDS/SENTENCES
You should get used to pressing the Enter key once between words and twice after a full-stop. This makes your typing look much neater and well-laid out.
DON'T FORGET to save all versions of documents
Save the different versions of your work (using File, Save As and then a different name) so that you have several different versions of your documents saved.
Experiment with different font styles, sizes and alignments - Left, Right and Centre.
Always check your final document and run the spell checker.
Print and keep each version of your document to show how you have experimented with different styles and techniques.
WORKING
WITH PICTURES
INSERT A PICTURE
Move the cursor to the required position
Click on : Insert, Picture
(continued …)
To choose a picture from Word's own list
Click : Clip Art
Click : on a picture from the Clip Art List , or
To choose a picture from a file
Click : From
File …
You then need to click on the arrow to the
right of 'Look In' and choose the location of the file - this could be the A:
drive (3.5inch Floppy), or a Network Drive such as the Examples X: drive
Eg. EXAMPLES\TEAPOOL\CATHY\KEY
SKILLS H&B\CLIPART
Click : Insert
Click on ‘Float over Text’ to the right of
the dialogue box to make sure you can move the picture once it is inserted.
FORMAT A PICTURE OR TEXT BOX TO WRAP TEXT AROUND IT
Click
: on
the picture or text box
Click : on Format
Click : Picture or Text Box
Click : the Position tab
Make sure 'Float over Text' is ticked
Click : on 'Wrapping'
Choose : 'Square'
Click : OK
The
text will appear on either side of your picture or text box
You
can click onto the picture and drag it to wherever you need it on the page.
Re-size a
Picture
You will usually need to make a picture bigger or smaller to fit your document. Click on one of the corners of the picture so that the cursor turns into a double arrow.
Keeping the mouse button pressed, drag the corner inwards to make the picture smaller or outwards to make the picture bigger.
Move a
Picture
After formatting the wrapping of the picture as show above, click in the middle of it so that the cursor turns into a cross shape.
Keeping the mouse button held down drag the picture to a different place on the page.
CROP A PICTURE
When you have inserted a picture into a document you may find that you do not want the whole picture, just part of it.
To keep just part of a picture, first you need to insert it and then format the wrapping as shown on the previous page.
Click : the picture so it is highlighted
Click : the crop tool on the picture toolbar which appears once the picture is highlighted
Click on one of the side highlight markers on the picture and keeping the mouse button pressed, drag the crop tool inwards to cut out part of the picture.
This tool is best used with one of the side or top or bottom highlight markers.
Not every picture will crop easily, it depends on its shape. Pictures with straight edges work best.
Using a
Picture as a Watermark
The wrapping of a picture can be formatted so that the text lies over the top of it.
If the picture is then set up as a watermark it will turn very pale and allow the text to stand out.
You need to choose a fairly simple picture for watermarks because once they turn pale you will not see very much detail.
Insert a picture as shown on an earlier page.
Click : Format
Click : Picture
Click : Wrapping Tab
Click : None
This will allow text to run over the picture.
Click : Picture tab
Click : Color in the Image Control section
Click : the arrow to the right of Automatic
Choose Watermark from the list
Click : OK
The picture will now turn pale and text can be typed over it.
PRESENTING
YOUR WORK
INSERT A TEXT BOX
ALTER THE SHADING IN A TEXT BOX
Click : On the border of the text box
Click : Format
Click : Text Box
Click : Colors and Lines Tab
Click : Color in the Fill section –
Experiment with the colours available - they
will all print in different shades of grey
Also
try Fill Effects and then the Texture tab.
This allows some very interesting patterns. You will, again, need to experiment with styles to see which
works using your choice of text and the printer available. Printout the different styles and colours
that you try
ALTER THE BORDER OF A TEXT BOX
Click : On the border of the text box
Click : Format
Click : Text Box
Click : Colors and Lines Tab
Click : Style in the Line section
Experiment with the line styles available - Print
out the different styles that you try
PAGE BORDER
Click : on Format
Click : Borders and Shading
Click : Page Border
Click : button in the box under the Art section
Choose
one of the Settings and a Style
Click : OK
Click : on the Print Preview button
Check
how the page will look when printed, try different styles until you find one
that suits your work
LAYING OUT TABLES OF TEXT
If you have text to layout in a table format, such as :
Rather than pressing the SPACE BAR between Thursday and 9.00 am you should press the TAB key which is just above the Caps Lock key.
This allows you to line up the rest of the table information neatly and quickly.
NUMBERED OR BULLETED LISTS
lists of text look neater if you use automatic bullet points or numbers. Type your list of items, each one on a new line. Highlight them and then try clicking either :
Numbering Bullets
Experiment with each to see which works best with your work. Remember to print each version so you can see properly how it will look.
NUMBERED LIST
1. Nail Extensions
2. Facials
3. Pedicures
BULLET LIST
h Nail Extensions
h Facials
h Pedicures
To alter which bullet picture you get:
Click : Format, Bullets and Numbering
Click : Bulleted
Click : on a bullet style
Click : Customise, Bullet
Choose one of the fonts listed, eg. Webdings, then on a
picture.