Email Writing

Many companies have stringent email policies that outline what you may or

may not include in inter and intra office email. This task is intended to give

you some general guidelines for composing business-appropriate emails.

Part 1:

v Review the following PowerPoint presentation on email writing. You might want to take notes as you flip through the slides.

v After you have finished reading the presentation, complete the following exercise to test your comprehension.

v If you missed many of the comprehension questions, you might want to read this handout for more information on email writing.

Part 2: Read the following samples of business email. Note how these emails

comply to the guidelines outlined in the presentation and handout.

To: xxx@###.com

From: xxx@###.com

Subject: New Edition of Longman's Value Priced Writing Series

Date: Mar 16, 2005 1:20pm

Dear Professor xxx,

Are you interested in examining the new edition of Longman’s value priced writing series for your course? The two book series: Writing with Confidence, 8e and Composing with Confidence, 7e by Alan Meyers are available for $25 net (price to the bookstore) each.

1. Meyers, Writing with Confidence, 8e, provides essential instruction and practice in basic writing skills at the sentence and paragraph level. The first developmental text to incorporate high-interest, connected discourse subject matter in its exercises, Writing with Confidence retains and expands on this feature. Most chapters pursue a theme throughout the exercises, the dreams and premonitions surrounding the death of Abraham Lincoln; animal facts and oddities; the gustatory achievements of Diamond Jim Brady, the world's greatest eater; the voyage of the Kon-Tiki; and so on. For more information:
< http://www.ablongman.com/catalog/book?ISBN=0321273478 >

2. Composing with Confidence, 7e focuses on the writing of paragraphs and essays within the composing process. Students are guided step-by-step through the composing process, but are provided with options in prewriting, discovery, outlining, and predicting. Each chapter in the unit on the rhetorical modes offers student model paragraphs and essays, as well as professional models. Each chapter in this unit includes a well-wrought paragraph assignment, an optional essay writing assignment, and at least five alternate assignments–-several of them in response to readings–-to allow for maximum instructional flexibility. For more information:
< http://www.ablongman.com/catalog/book?ISBN=0321276469 >

For more information or to request an examination copy of either title, please visit the link below each title or contact your local Longman representative at ([email protected]).

I hope you will consider these new texts for your writing courses. Please let us know if you need anything for any of your other courses.

Thanks,
xxx
----------------------------------------------------------
xxx
Senior Marketing Manager
Developmental English
Longman Publishers
1185 Avenue of the Americas, 25th Floor
New York, NY 10036

To: xxx@###.com

From: xxx@###.com

Subject: Faculty Fellowship Program

Date: Mar 20, 2005 3:20pm

Dear faculty fellows,

Congratulations for being chosen as the new faculty fellows by your
deans and welcome to the Faculty Fellowship Program for Spring, 2005!

If you get this message, please email me back to confirm that your
email address works.

For WebCT fellows, the first meeting will be either Thursday, February
3rd, 2005 at 1:00 pm or Friday, February 4th, 2005 at 9:00 am,
depending on which schedule you chose. All the class sessions will be
in the third floor IMC computer lab in 3100 Main building.

For Development fellows, the introductory meeting will be held on
Friday, February 4th, 2004 at 9:00 am in our IMC area on the 3rd floor
of 3100 Main building. To do Development Fellowship, you need to work
on a project and a mentor from our group will help you to learn the
software and help you to develop your project. For the first
introductory meeting, you will tell us about what kind of project you
would like to develop and what kind of software you would like to
learn. We'll also talk about the schedule.

Location and Direction:

If you come from Northwest of down, get to Milan and drive down to
Elgin. Turn left on Elgin, pass Travis, before you hit Main, turn right
to go into the garage on the right side of Elgin. A bridge connects the
garage to our building which is on the left side of Elgin.

If you come from Southwest of downtown, drive up Travis to Elgin. Turn
right on Elgin. Before you hit Main, turn right to go into the garage
on the right side of Elgin. A bridge connects the garage to our
building which is on the left side of Elgin.

In the garage, go to the 3rd floor to cross the bridge. When you are in
the building, it is the 2nd floor. IMC and our computer lab is on the
3rd floor. We'll have the signs close to the elevator. Just follow the
signs to the door.

If you have any questions, just call me at -88742 or email me.

Look forward to seeing you in early February!

xxx Gong
Instructional Designer
Instructional Media Center
xxx Community College System
(Office) 713-xxx-xxxx
(Fax) 713-xxx-xxxx

Part 3: Now, rewrite one of the emails pretending you are the sender. When you have

finished, send me the email as an attachment using the guidelines included in the

presentation and handout.

To:

From:

Subject:

Date:

[Greeting]

[Closing]