The following is an overview of our current offices duties and responsibilities and the current officers.
PRESIDENT:
1. Preside at chapter meetings.
2. Official chapter representative at District and National functions of wherever necessary.
3. Send National reports to National Office by the deadline.
4. Appoint all committee chairs and members.
5. Serve as a member ex-officio of each committee.
6. Chair the Executive Committee.
7. Develop agendas for all meetings.
8. Authorize all financial transactions.
9. Sign all forms for membership dues and initiate registration and any other forms that come up.
10. Enforce fraternity policy and school policy, especially the policies concerning controlled substances and hazing.
11. Have a working knowledge of parliamentary procedure.
12. Communicate frequently with the sponsor.
13. Communicate as needed with the TBS President.
14. Co-preside over joint meetings.
15. Have working knowledge of National, District, and Chapter constitutions.
16. Make sure officers are fulfilling their duties.
17. Communicate with the District President as needed.
18. Make chapter aware of necessary correspondence.
19. Along with the chapter sponsor, the chapter officers and members, set annual and Long range goals for the chapter and follow up on these goals' progress.
VICE PRESIDENT OF SERVICE AND ADMINISTRATION:
1. Chair service committee.
2. Assist President in all chapter reports.
3. Preside at chapter meetings in the absence of the president.
4. Have a copy of the National and Chapter Constitution and Robert's rules of order at all chapter and joint meetings.
5. Advise the Chapter President as needed.
6. Make sure meetings are run in compliance with the National and Chapter Constitutions and Robert's Rules of Order.
7. Responsible for forming committees to revise the chapter constitution in compliance with article 1.10.
VICE PRESIDENT FOR MEMBERSHIP EDUCATION:
1. Prepare and present membership education program calendars.
2. Plan and run all information/rush/recruitment events.
3. Chair Membership Committee and delegate responsibilities among the members of the committees.
4. Attend and supervise all membership education meetings and activities.
5. In charge of Ritual Presentation.
6. Utilize the approved National Membership Education Program.
7. Update and inform the brothers of trainee progress.
8. Coordinate all joint initiation events with the TBS Vice President.
9. Keep an accurate list of those eligible for little brothers and little sisters.
10. Check with sponsor about pre-membership education requirements.
11. Sign and distribute bids for prospective membership.
12. Assemble chapter education handbook for each trainee.
13. Understand fully the hazing policies of Kappa Kappa Psi, the university, and the state.
TREASURER:
1. Control receipts and disbursements of all monies of the chapter.
2. Responsible for keeping records of all chapter finances.
3. Provide a financial report at each chapter meeting.
4. Sign appropriate forms for membership dues, initiate registration, and chapter fee.
5. Prepare a budget prior to the start of each semester for the upcoming semester.
6. Sit on the Fund-raising Committee.
7. Prepare all C.C.S.I. forms with the proper signatures when depositing and/or withdrawing money from the chapter account.
8. Set a date for the payment of active dues and work out reasonable payment plans if necessary.
9. Present any financial problems or suggestions to the chapter when necessary.
10. Prepare jewelry and supply orders.
11. Serve as Epsilon Iota manager of Soupy Sales.
RECORDING SECRETARY:
1. Record minutes of all chapter meetings.
2. Type the minutes from the previous meeting and present them to the next chapter meeting for approval and submission to the chapter files.
3. Take attendance at all chapter/joint events.
4. Accept and judge all excuses from brothers for non-attendance.
5. Compile and distribute a chapter directory in August, January, and May.
6. Maintain a permanent record of all members with updated information.
7. Be accessible to a computer and a word processing program or a typewriter.
CORRESPONDING SECRETARY:
1. Communicate with other district chapters--a minimum of one letter per semester.
2. Make necessary phone calls as needed.
3. Write and submit articles to Northeast NOtes by the deadline.
4. Write and submit articles to the Podium by the deadline.
ALUMNI SECRETARY:
1. Compile and update the chapter alumni directory.
2. Submit necessary reports and information to the District Alumni Chair.
3. Create and distribute the Epsilon Iota Alumni Newsletter to all alumni of EI, honorary brothers still present at MU, and all active brothers of EI (if deemed necessary) once every semester.
4. Make graduating members aware of Life Membership.
5. Prepare and submit new officer's list to both the National Office and the MU Office of Student Affairs.
HISTORIAN:
1. Maintain chapter scrapbook.
a. Access to a good camera.
b. Presence at chapter events.
c. Good taste in appropriate photographs.
d. Save copies of appropriate programs, posters, etc.
e. creativity
2. Maintain and update a written chapter history.
3. Maintain and update a written Mansfield band history.