Setting up a new NT user account and mail box

Check List:

On OMS -

On Win98 station -

Procedure

On OMS launch Windows NT Explorer under Start Button/Windows NT Explorer

• Drill down to D:\Users
• Copy the D:\Users\Staff Model folder and paste it back into the D:\Users folder
• Rename the new folder to the user name of the staff member you are creating the account for. Note: User names are always the first initial and seven letters from the last name (e.g. VRobinso).
• Open the new folder and double click on the Desktop subfolder. Rename the "XYZ on 'OMS' " shortcut so that "XYZ"=the user's branch code (e.g. FRM on 'OMS').

• In Windows NT Explorer drill down to C:\Winnt\system32\Repl\Import\Scripts.
• Copy the albstaff folder and paste it back into the C:\Winnt\system32\Repl\Import\Scripts folder
• Rename the new folder with the user name of the account you are setting up (e.g. vrobinso).
• Open the new folder and right click the hdrive.bat file. Select Edit from the pop up menu.

• In the first line of the file change the branch code at the end of the line to whatever branch the new user works at (e.g. change net use h: \\OMS\alb to net use h: \\OMS\alb).
• Select File | Save and close the file editor.
• Close Windows NT Explorer.
• Launch the User Manager program by double clicking the shortcut on the OMS desktop.
• Open the User menu and select New User
in the User properties dialog enter the Username, Full Name, Description, Password (same as the user name (e.g. vrobinso)), Confirm password and uncheck the User must Change password at Next Logon box.

• Click the Group button and add the user to the appropriate groups (e.g. individual branch groups, Reference, etc.), then click the OK button.

• Click the Profile button on the New user dialog.
• In the User Profile Path field enter \\oms\users\USERNAME (e.g. the path to the folder you set up at the beginning of this procedure). In the Logon Script Name field enter USERNAME\hdrive.bat (i.e. the logon script you set up under C:\Winnt40\system32\Repl\Import\Scripts). In the Home Directory - Connect To field enter \\oms\users\USERNAME. Click the OK button.

• At the New User dialog click the Add button. The system will automatically open the Exchange Mail Box Properties dialog.

• Enter the user's and last name. Change the display field to Last, First name. Make sure that the Alias field has the first initial and FULL last name of the user. NOTE: This field fills in automatically with the user name (i.e. truncates the users last name to seven letters) but this field drives the user's e-mail address which we want to be First initial, Full Last Name (e.g. vrobinson).
• Enter the user's working title (e.g. SLZ Unit Supervisor or ALB Branch Manager, etc.) and put the user's branch code in the Office field

• Click the E-mail Addresses Tab then the New button.

• Double click Internet Address.
• Enter the user's [email protected] ([email protected]), then click the OK button.

• At the main Properties dialog click the Delivery Options Tab and make sure that Alternate Recipients field is set to None, then click the OK button.
• Launch the Exchange Administrator program by double clicking the OMS desktop shortcut.
• Check to see if the new user has a custom recipient under the Recipients or III Mail containers. A Custom Recipient record has a globe to the left of the name and the name is followed by "III - Mail". If there is a Custom Recipient for the user delete it. NOTE: Custom Recipients were set up as forwards to III mail boxes. As users move from III mail to Exchange mail it is no longer appropriate for their III Mail address (i.e. Custom Recipient) to appear in the Exchange Server's address book.

Once the new user's mailbox is set up they must be added to the All Exchange Users distribution list. To do this:

• Double click the All Exchange Users list in the Recipients container
• Click the modify button below the list members box
• Scroll through the list of recipients until you find the new member then double click his/her name and click the OK button
• Click the OK button to close the All Exchange Users property box.

The following steps must be performed on a Win98 station that has the System Policy Editor installed. NOTE: Any Training room station will work.

• Logon to the network as libsysop
• Launch the System Policy Editor under Start Button | Run | poledit
• At the bottom of the File menu select \\OMS\netlogon\config.pol
• Click on the Staff Model head then select Copy from the Edit menu.

• Select Add User from the Edit menu.
• Click the Browse button in the Add User dialog.
• Select the new user you just set up and click the Add button, then click the OK button.

• Scroll to the bottom of the user "heads" display and single click on the user head that you just added. Select Paste from the Edit menu.
• Click the Yes button in the "Are you sure you want to paste the clipboard contents to user "USERNAME"?" dialog.
• Select Properties from the Edit menu.
• In the Properties dialog drill down to Windows 98 System\Shell\Custom Folders and single click on Custom Programs Folder.

• In the Path field near the bottom of the dialog replace aadams with the new user name (e.g. \\oms\users\vrobinso\Start Menu\Programs).
• Single click the Custom Desktop Icons line and again replace aadams with the new user name.
• Single click the Custom Startup Folder line and again replace aadams with the new user name.
• Single click the Custom Start Menu line and again replace aadams with the new user name.
• Click the OK button.
• Select Save from the File menu in the System Policy Editor window.
• Exit the System Policy Editor.

Note: The login scripts and the master policy file live on OMS but must also reside on INET (the Backup Domain Controller) for users to properly logon to the ACO_LIBRARY domain. OMS automatically replicates/synchronizes these file to INET every 5 minutes, so wait 5-6 minutes before attempting the following steps.

The following steps must be performed on a Win98 station that has the System Policy Editor installed. NOTE: Any Training room station will work.

• Logon using the new user account. Answer Yes to the prompt "You have not logged on at this computer before. Would you like this computer to retain your individual settings for use when you log on here in the future?" Note: Make sure that the black logon script windows appears during the login process (it flashes by very quickly).
• Verify that the desktop contains shortcuts to all of the MS Office applications, Netscape, Anzio and the mapped network drive (e.g. ALB on 'OMS' or FRM on 'OMS', etc.). Double click the mapped network drive icon to verify that the user has the correct permissions to access there shared folder (if access is denied return to OMS and verify that the user account is a member of the appropriate group (e.g. Accounting, FRM, CSV, etc.)).
• Launch Windows Explorer and verify that there is an H:\ drive (to the user's branch share) and a P:\ drive (to System Documents). If there are any other mapped drives disconnect them by right clicking the drive icon and selecting Disconnect.
• Launch MS Word and select Options under the Tools menu.
• Click the File Locations Tab and verify that the Documents line is defaulting to the user's branch share (e.g. \\oms\csv, or \\oms\frm, etc.). If it is not then double click the Documents line and set the path to the H:\ drive.

• Click the User Information Tab of the Options dialog and enter the user's full name (e.g. Vivian Robinson) and initials (e.g. vr). Click the Ok button and close MS Word.

• Launch MS Excel and open the Tools | Options menu.
• Click the General Tab and set the Default File Location to H:\ and enter the user's full name (e.g. Vivian Robinson). Click the OK button on the Options dialog and close MS Excel.
• Launch MS Power Point and open the Tools | Options menu.
• Enter H:\ in the Default File Location field and click the OK button. Close MS Power Point.
• Launch MS Access and select Open an existing database (it is required that a database file be open before you can modify the Options settings). Select any database from the list and click the OK button.
• Once the selected database is finished loading open the Tools | Options menu.
• Click the General Tab and enter H:\ in the Default Database Folder field. Click the OK button and close MS Access.
• Logoff to finish the setup process.
• On OMS Server run NET ACCOUNTS /SYNC (This will replicate and instantly update the Domain Account Database.