When you have an appointment that occurs every day, week, or month at the same time, you can enter it once and
define how often it occurs. From that point on, Outlook automatically schedules your recurring appointments
unless you specifically tell it otherwise. Follow these steps to define a recurring appointment:
Choose Actions, New Recurring Appointment (or press Alt, A, A)
In the Appointment Recurrence dialog box, under the Appointment Time group, click the Start list box and
enter the start time for your recurring appointment by clicking the down-pointing arrow until the right time
shows up. (Or just type it in.)
Click the End list box and enter the end time for your recurring appointment. (The Duration box should fill
itself in automatically.)
Click one of the following options buttons to specify the frequency of the appointment: Daily, Weekly,
Monthly, or Yearly. Or choose a specific day, such as Tuesday.
In the Range of Recurrence area, click the Start list box and click the date you want to start seeing this
appointment on your calendar.
Click one of the Range of Recurrence option buttons to define when you want these appointments to stop
showing up: after a certain number of appointments (End after), after a certain end date (End by), or for
eternity (No end date).
Click OK. The regular Appointment dialog box appears for you to fill out in the usual way with Subject,
Location, Reminder, and so on.
Click the Save and Close button.
Remember: You can turn any existing appointment into a recurring appointment by double-clicking the
appointment and clicking the Recurrence button.