Disc Jockey Service
804-674-4856
Wedding Reception Planner
[Note: This form is an illustration of one of the things that we at Wiseguy Music do to make your wedding reception an event to remember. It is used for planning out the details of the reception. You will receive one when you book your event.]
Bride�s name________________________________________ Groom�s name_________________________________________
Mailing Address:___________________________________________________________________________________________
Bride phone: (evening) ____________________________ Groom�s phone (evening)___________________________________
(day phone) ___________________________ (day phone) __________________________________
Bride's e-mail:__________________________________________________________________________________________
Groom's e-mail:_________________________________________________________________________________________
Date of wedding reception:__________________________________________________
First guests expected to arrive at the reception at what time? ________________________________________________
Bride and Groom expected to arrive at the reception at what time? ____________________________________________
Reception planned on ending at what time?_____________________________________________________________________
Location of Reception______________________________________________________________________________________
Directions:_______________________________________________________________________________________________ _______________________________________________________________________________________________________ _______________________________________________________________________________________________________
Host/Hostess, Function Manager, or point of contact for the Reception: Phone: __________________________________
Photographer _________________________________________ Phone: ___________________________
Videographer _________________________________________ Phone: ___________________________
Number of People Attending: ___________________ Predominant Age Range: ______________________________
General type of Music that you would like at the reception:________________________________________________
Bride�s favorite radio station(s): Groom�s favorite radio station(s):
[Note: We ask about your favorite radio stations to get a basic feel for the types of music you each enjoy. We will spend a lot of time
getting a good sense of your music preferences. Something to keep in mind in the planning stage is trying to determine not only
your preferences, but to also take into consideration the variety of music that will be most appropriate to ensure that all of your
guests, family and friends will enjoy. As you come up with a list of some of your favorite songs and artists that you may like
to hear during the reception, we encourage you to consider songs that are most conducive to getting people dancing (as opposed to
songs that are great to listen to while just hanging out with friends). We recommend trying to actually picture the atmosphere that
each song might create on the dance floor as you list some of your preferences. We will be happy to be a resource to you in the
planning stage to give other ideas and suggestions of music that might be conducive to facilitating a fun atmosphere on the dance
floor. The decision is always ultimately yours. We simply want to provide as much feedback and suggested options to you as possible
to make your reception into the best it can be!]
Tell us about things that you have seen at other receptions that you definitely DO NOT WANT at your reception
(e.g., things you thought were not in good taste, things that made you roll your eyes and say to yourself, "I don't
EVER want something like that at MY reception!", etc.):____________________________________________________________
________________________________________________________________________________________________________
________________________________________________________________________________________________________
Preference for music playing as guests are arriving at the reception:
__ smooth jazz; __easy listening �sophisticated� jazz (Frank Sinatra, Ella Fitzgerald, Tony Bennett, etc.);
__soft vocals; __ big band; __classical;__a mix of these __other:_________________________________________________
[Note: Your DJ will then come out to gather the wedding party and anyone else that is going to be introduced. He will line everyone
up, go over the names again, the order, the pronunciation, and give instructions as to where people should walk,
where they should stand after entering, etc.]
Introduction music: We recommend and normally play a fun, up-tempo Big Band medley song for introductions. Is this what you
would like, or is there another special song that you would rather us play while introducing the wedding party?
r Big Band medley, or r other:
We recommend then playing a high-energy song as the Bride and Groom enter as a way of getting all the guests standing, applauding,
and starting off the reception on a high note. Do you have a preference for the music to be played for this or would you prefer to trust
Your DJ�s judgment as to what might best fit the environment and atmosphere based on your preferences? Yes_______No_________
Please fill in the following information in the order that they are to be introduced and write the
names phonetically (don�t worry, nobody will check your spelling!). This is generally the order in which introductions are done but
we can certainly re-order this to your wishes if you would like:
Parents of the Bride:_____________________________________________________________________________________
______________________________________________________________________________________________________
Parents of the Groom:____________________________________________________________________________________
______________________________________________________________________________________________________
Grandparents:___________________________________________________________________________________________
______________________________________________________________________________________________________
Flower Girl(s):__________________________________________________________________________________________
Ring Bearer(s):________________________________________________________________________________________
Groomsmen and Bridesmaids as they are to be coupled and as they are to be introduced. Also note any special designations that
you would like us to announce as well, e.g., �Bridesmaid and Sister of the Bride��
Bridesmaid:______________________________________________________________________________
and
Groomsman_____________________________________________________________________________
Bridesmaid:_____________________________________________________________________________
and
Groomsman:___________________________________________________________________________
Bridesmaid:____________________________________________________________________________
and
Groomsman:___________________________________________________________________________
Bridesmaid:____________________________________________________________________________
and
Groomsman:___________________________________________________________________________
Bridesmaid:____________________________________________________________________________
and
Groomsman:___________________________________________________________________________
Bridesmaid:___________________________________________________________________________
and
Groomsman___________________________________________________________________________
(If there are additional attendants, please check here and continue on the back or a separate sheet).___More on back
Best Man:____________________________________________________________________________
Maid/ Matron of Honor:__________________________________________________________________
(Please circle one � Maid of Honor if she is single; Matron of Honor if she is married)
Bride and Groom to be introduced as: _"_________________________________________________________"
Bride and Groom referred to informally by friends and family as: Bride: Groom: __________
[Note: When introduced, we recommend having the Bride and Groom go directly into their first dance for several reasons: the guests'
attentions are directed to the dance floor, it officially "opens" the dance floor for other guests who might want to dance during the
meal, and it sets the tone from the very beginning that you want this to be a wonderful celebration. What is your preference?]
Bride and Groom will: r go into their first dance; r go to form a receiving line; r be seated and have the first dance later (If so, when?)
Song for the Bride and Groom�s first dance:_______________________________________________________________________
___We would like to dance to the entire song by ourselves.
___We would like to dance, by ourselves, to only part of the song then fade it out when appropriate.
___We would like the wedding party to join us part way through the song.
___We would like all the guests to join us part way through the song.
[[Note: We then recommend waiting on any other dances (for example, dances with the parents) until later. Too many of the
"traditional" dances in a row tend to all blend together.]
If you are planning on having someone offer a "Welcome," immediately following the first dance is an ideal time to do this.
Will a "Welcome" be offered? ___Yes___No. If Yes, by whom?________________________________________________________
If you are planning on having someone offer a blessing before the food is served, we recommend having the blessing
offered at this point. Will a "Blessing" be offered? ___Yes ___No. If Yes, by whom?__________________________________________
Will food be served to the guests? ___Yes;___No Format: ___buffet;___plated meal; ___hors d�oeuvres only; ___food stations;
___other:_____________________________________________________________________________
Preference for dinner music:___smooth jazz; ___easy listening �sophisticated� jazz (Frank Sinatra, Ella Fitzgerald,
Tony Bennett, etc.); ___soft vocals; ___Biig band; ___classical; ___ a Mix of these ___other:____________________________________
[Note: During the meal, we recommend that the Bride and Groom use that time to make any visits to tables of guests if that is
something you wish to do. We strongly recommend getting all of your obligatory "visits" done before we open up the dance floor
after the meal. That way, you as the guests of honor can be visibly involved on the dance floor so that your guests will come up
to join you. A recommended strategy for this is to have both of you greet an entire table of guests at a time (as opposed to trying
to go around and greet each person at the table). Just simple mathematics would show that it would be unrealistic to try to have any
meaningful and lengthy "visit" with each person -- there is simply not enough time to accomplish that in the given time frame that you
will likely have for the reception. Further, when we are trying to get people involved on the dance floor after the meal, it is going to be
counterproductive if you are still visiting tables because people might stay seated because they don't want to miss if you come back
over to their table.
Love songs! This is a fun idea that we highly recommend to make the mealtime more enjoyable. Instead of the guests just
clinking their glasses to have the bride and groom kiss, we announce that the tables of guests must sing a verse of a song that
contains the word �LOVE� to have the Bride and Groom kiss! It creates fun conversations at the tables and is a great way to
involve the guests in the celebration even while the dinner is going on. Is this something that you would like your DJ to include and
help coordinate? ___Yes; ___No
Will the centerpieces be given away? ___Yes; ___No If yes, would you like Your DJ to coordinate this?___Yes;___No
[Note: If the centerpieces are going to be given away, we recommend doing this during the meal while everyone is still situated at
their tables. If your preference is to simply have the centerpieces taken by guests remaining at the end, we can certainly help in
making this announcement if you wish.]
Towards the tail end of the meal, we recommend having the toasts, followed by the cutting of the cake, followed by any dances
with parents and then opening up the dance floor for all the guests.
Will a toast (or toasts) be offered? ___Yes; ___No
If yes, by whom: _________________________________________________________________________
When will the toast(s) be offered?___________________________________________________________
Will there be a cake-cutting ceremony? ___Yes;___No If yes, when? ___immediately after the toasts; ___ later in the reception;
___other: _______________________________________________
What type of music would you like to be played during the cake-cutting? (check one)
___Background music alone (e.g., smooth jazz or soft love song); Other options: �Love & Marriage� by Frank Sinatra; �Wink And A Smile� by Harry Connick, Jr.; �When I�m Sixty-Four� by the Beatles; �How Sweet It Is To Be Loved By You� by James Taylor or Marvin Gaye;
�Chapel of Love�by the Dixie Cups; "Sugar, Sugar" by the Archies; "Recipe of Love" by Harry Connick, Jr. " Hit Me With Your Best Shot By Pat Benatar
[Note: We recommend going right from the cake-cutting to the dance floor for any other special dances or to simply open up the dance floor to all the guests.]
Will the Bride dance with her father or other appropriate individual? ___Yes; ___ No
If yes, to what song? __________________________________________________________________________________________
Name of person:__________________________________________________________ Relation: ____________________________
Will the Groom dance with his mother or other appropriate individual? ___ Yes; ___ No
If yes, to what song?______________________________________________________________________________________________
Name of person:_________________________________________________________ Relation: ____________________________
[Note: Many couples are unsure whether or not they should have a dance with the wedding party. This is entirely up to you but we have found that
it is a "tradition" that does not seem to have much significant meaning to many couples. Typically people in the wedding party are
paired up by height, so having these people share a dance together is not necessarily meaningful. Many photographers tell me that
they take these pictures but fewer and fewer couples decide to add these to their photo albums because there are many other more
meaningful pictures of the wedding party in other pictures. Our recommendation is to simply open up the dance floor to ALL the guests
following the dances with the parents.]
Following the dances with parents, what is your preference:___"We trust our DJ to 'read' the audience and determine the
best way to get everyone involved;"___Open up the dance floor to all the guests; ___ Start off with the wedding party and
have other guests join in.
Please list any announcements that you would like us to make or special songs, by title and artist that you would like to have played
and for what occasion if applicable (e.g., birthdays; anniversaries; parents� wedding song; grandparents� wedding song; a special song
for another newly married couple; etc.)___________________________________________________________________________
Are there any songs or types of music that you do NOT want played?___________________________________________________
__________________________________________________________________________________________________________ __________________________________________________________________________________________________________
[Note: One of the special parts of the reception is having a dance in which the Bride and Groom are joined on the dance floor by all of
the other married couples. We play a nice romantic slow song and throughout the song, calling off the number of years of marriage.
When couples hear the number of years that they have been married, they are asked to stand to the edge of the floor. This ultimately
leads to the last 2 couples being the Bride and Groom and then the longest married couple, enjoying the rest of the dance. It is wonderfully
sentimental, is a great way to share the celebration of your marriage with other married couples whose marriages have provided a source
of inspiration to you through the years. Some Brides and Grooms then present a small token to that couple as an acknowledgment,
e.g., a bottle of wine, a rose to the lady, or in some cases, Brides choose to present their bouquet to the lady. It is handled with taste, with
an air of sophistication, is always a highlight, and is something we highly recommend.]
Would you like a special dance for all of the married couples, and through the song determining the longest married couple? r Yes; r No
If yes, will the Bride and Groom be presenting anything to this longest married couple?_____________________________________
Is there a special song that you wish to be played during this song? ___ "Through The Years" by Kenny Rogers; ___ "Remember When" by
Alan Jackson; ___ "Unforgettable" by Natalie Cole & Nat King Cole;___ "I Cross My Heart" by George Strait; ___ "Because You Loved Me"
by Celine Dion; ___ "When I Said I Do" by Clint Black; ___ other: _____________________________________________________
Will the Bride be throwing her bouquet? Yes; No If yes, when:______________________________________________
Will the Groom be throwing the garter? Yes; No If yes, when:______________________________________________
[Note: The tradition usually calls for the man who catches the garter to put the garter on the lady who catches the bouquet. This can be a
lot of fun if handled appropriately by the DJ and Master of Ceremonies. Many couples, however, fear that it could lead to an embarrassing
moment if the lady who catches the bouquet is too shy, too young, etc. Wiseguy Music takes pride in being able to create a fun atmosphere but it is
only fun if it is NOT done at the expense of someone. We want to do everything possible to create a fun atmosphere while never making
anyone feel uncomfortable. The way we handled this is as follows: when the lady catches the bouquet, your DJ will ask for her to stand over
to the side while we then find out who catches the garter. During that time, your DJ will approach the Bride and Groom (off the microphone)
and get YOUR opinion as to whether or not it would be appropriate to go forward with this activity. If yes, then your DJ will approach it with fun,
in good taste, and it will be a great moment to get the guests involved in a fun part of the reception. If you do NOT believe it would be
appropriate to have the man put the garter on the lady, then we simply pose you with them for a picture then transition right back to the
dancing. Wiseguy Music always, ALWAYS tries to use discretion and good judgment to set the atmosphere that YOU wish for your reception.]
Man who catches the garter to put the garter on the leg of the woman who catches the bouquet? Yes; No
Song for the Bride and Groom�s last dance: ___________________________________________________________________________
Our recommended method for the last dance is to have the guests stand in a circle around the dance floor, with the Bride and Groom
dancing in the middle. Then, when that song is completed, have the couple go around to say a quick farewell and �thank you� to the
guests while we play another song. Please check your preference:
___Bride and Groom to go around the circle after their last dance to say a quick farewell to each guest
___After going around the circle to say farewell, guests to form a �tunnel� for the Bride and Groom to walk under on their way out
___No special last dance for the Bride and Groom � just end the reception with one last song for everyone.
As you go around the circle to say good-bye, is there a special song that you would like to have played? Here are some ideas:
___ �Kind and Generous� by Natalie Merchant ("I want to thank you, thank you...");
___ �That�s What Friends are For� by Dionne Warwick;
___ �You�ve Got A Friend� by James Taylor;
___ �I Will Be Your Friend� by Amy Grant;
___ �Stand By Me� by Ben E. King;
___ �Stay� by Jackson Browne;
___ �Hit The Road Jack� by Ray Charles;
___ �Happy Trails� by Roy Rogers & Randy Travis;
___ �Circle Of Friends� by Point of Grace;
___ �Is This Love� by Bob Marley;
___ �This Will Be (an Everlasting Love)� by Natalie Cole;
___ �Jamaica Farewell� by Jimmy Buffett;
___ other:_________________________________________________________________
Will the Bride and Groom be honeymooning? ___Yes; ___ No If yes, where? _________________________________________________