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INTERNAL POLICIES
OF THE
READING/ACADEMIC SUCCESS DIVISION
OF
JEFFERSON COMMUNITY COLLEGE
DOWNTOWN CAMPUS
I. NAME
OF THE
READING/ACADEMIC SUCCESS DIVISION
OF
JEFFERSON COMMUNITY COLLEGE
DOWNTOWN CAMPUS
The name of the organization shall be the Faculty of the Reading/Academic Success Division of Jefferson Community College, Downtown Campus.
II. AUTHORITY
The rules of the Division describe the composition, organization, and procedures for the conduct of its function as authorized by the KCTCS Board of Regents and by the KCTCS Administrative Policies and Procedures: sec. 1.4.1.5.
III. RESPONSIBILITIES
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A. Division Faculty has the responsibility, subject to the approval of the President of Jefferson Community College and the Chancellor of the Community College System, for the internal policies of the Division, insofar as these policies do not conflict with those of the College, the Rules of the Faculty of Jefferson Community College, the Rules of the Senate of the Community College System, or the KCTCS Administrative Policies and Procedures.
B. The Division Faculty shall decide and communicate to the appropriate persons or groups its policies on the implementation of the following:
1. Curricula, course offerings, and criteria for test-outs and challenges within the Division.
2. Academic policies for the Division or College.
3. Policies, procedures, and criteria for the evaluation of performance of members of the Division.
4. Priorities for the resource allocation and preparation of budget requests.
5. Seniority, which shall be used to determine the following:
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a. Office assignments.
b. Summer School and Intersession teaching opportunities, first offered to full-time tenure track faculty, second to full-time temporary faculty, and third to mid-management.
c. Academic year teaching opportunities, first offered to full-time tenure track faculty, second to full-time temporary faculty and third to mid-management.
d. Other issues, as determined by the faculty.
C. The Division Faculty shall make recommendations on appointments, reappointments, tenure decisions, promotions, and post-retirement appointments.
D. The Division Faculty shall make recommendations on all program curriculum changes and on new curriculum proposals within the division.
E. The Program Coordinators of the Division, with input from their program faculty, shall have delegated responsibilities as provided for in the KCTCS Administrative Policies and Procedures.
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A. Membership
The Chairperson and all full-time members of the Division who are members of the faculty with academic rank of Jefferson Community College, all full-time temporaries, and instructional mid-management shall be members of the Division Faculty with voting privileges. All visiting professors or part-time members of the Division shall be members of the Division Faculty without voting privileges. They shall have the privilege of the floor.
B. Officers
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1. The Division Chairperson serves as Chairperson of the Division Faculty and shall carry out those responsibilities as delegated by the President of Jefferson Community College and as defined in the KCTCS Administrative Policies and Procedures.
2. A Division Recording Secretary shall be elected by the Division for the term of one year at the first Division meeting of the fall semester. The Recording Secretary shall keep the minutes of the Division Faculty meetings and provide for the publication and distribution of the minutes to all Division Faculty members and to the President of the College within ten days of the meeting.
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1. The Division shall have four standing committees.
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a. Performance Review Committee
This three-member committee shall annually review the Division's performance review plan and propose modifications to the faculty as necessary. Members will be elected by the Division to staggered three-year terms. The committee will consist of three members and one alternate. Members will be elected each fall as needed.
b. Division Level Review Committee
This committee will be established to review all appeals to the Performance Review Statement that are made by members of the Reading/Academic Success Division faculty. This committee will have the following responsibilities:
1) It will review the accuracy and appropriateness of the Performance Review Statement of the appealing faculty member(s).
2) It will make recommendation to the Division Chair of any changes to the Performance Review Statement of the appealing faculty member(s) based on its findings in the review process.
3) It will notify the appealing faculty member(s) of its recommendation.
This committee shall follow the Jefferson Community College approved policies and procedures for Faculty Performance Review. The DLRC shall be composed of Reading/Academic Success Division faculty members who are nominated and elected by the Division faculty at the first regular Reading/Academic Success Division meeting of the fall. Members and an alternate shall be elected to stagger three-year terms. The alternate will be encouraged to attend all meetings, but will only have voting privilege if he or she is taking the place of a DLRC member who is absent or who is an appellant.
c. Advising and Registration Committee This committee shall make recommendations to the Division on the EA/AR and registration processes. The committee shall continually evaluate these processes. The committee shall consist of the Program Coordinators of the Reading/academic Success Division and one member elected each year by the Division at the first Division meeting of the academic year.
d. Budget Committee This committee shall serve in an advisory capacity to assist the Division chairperson in preparing budget requests, equipment requests, and priority expenditures. Members will be the Program Coordinators of the Division.
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The Division Faculty shall meet at least once per semester. The Division Faculty may be called into special session by the Chairperson of the Division, by the Dean of Academic Affairs, by the President of Jefferson Community College, or by a written request of 25 percent of the voting members.
The Division Chairperson shall distribute to the faculty members an agenda of the regularly scheduled meetings at least three working days prior to the meeting. Those faculty members present at the meeting shall constitute a quorum, and no voting by proxy shall be allowed. A simple majority of those present and voting shall be sufficient to pass resolutions.
All meetings shall be open meetings unless the faculty votes itself into executive session in accordance with the provisions of Chapter 61 of the Kentucky Revised Statutes. The procedures of the meetings shall follow the guidelines set forth in Robert�s Newly Revised Rules of Order.
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Only voting members may propose new rules. Proposals for new rules, or modifications of existing rules, must be distributed to the Division Faculty one week prior to the Division meeting.
