| OFFICER & COMMITTEE CHAIRMAN DUTIES |
| OFFICERS: President - Coordinate activities of officers/committees, run the monthly meetings, prepare any reports required by Alpha Phi International, and attend the biannual Alpha Phi convention. VP of Programming- Plan the year's calendar of events and run the monthly meeting in the event the president is unable to attend. VP of Membership-Keep track of all members' addresses, phone numbers and email addresses to enhance chapter communication and forward changes to Alpha Phi International as necessary. Treasurer-Keep track of all financial records of the chapter on a monthly basis and prepare any reports required by Alpha Phi International. Recording Secretary- Keep monthly minutes of each meeting. Quarterly Correspondent-Prepare and send in articles to the Quarterly each year to highlight the activities of our chapter and individual members when appropriate. COMMITTEE CHAIRMAN: Panhellenic Representative - shall represent Alpha Phi at all JAPA meetings. Philanthrophy - shall direct philanthropic activities sponsored by the chapter, with a focus on our heart projects. Sunshine - correspond with members and express our thoughts of good will. Historian/Scrapbook - shall maintain a scrapbook to record highlights of the term of office through pictures and written word. MAP/Awards - shall prepare necessary publicity releases whether for newspaper, radio, TV; coordinating Alpha Phi paraphernalia orders, and spearhead annual award application preparation. Collegiate Liaison - shall keep us abreast of collegiate issues and needs, as well as coordinate our efforts to support collegiate chapters. Personal Reference - shall solicit, process and forward personal references in accordance with the Personal Reference Policy of Alpha Phi. They shall inform the members of current Fraternity Policies and Standing Rules involving Rush procedures. Newsletter - shall coordinate and snail mail/email this important tool of communication to our members each Fall and as needed during the year to ensure accurate & timely dissemination of information. Telephone Committee - shall coordinate the vital phone link between members to ensure internal communication remains strong and to keep us aware of changes in the status of our members. Lunch Bunch - shall coordinate periodic informal gatherings to strengthen comraderie and provide members with additional opportunities to stay involved. Webmaster - shall keep our website up-to-date, accurate, and tasteful; You shall coordinate with the newsletter chairman to post calendar events and other items of interest on our website. You shall notify the VP of Membership of potential new member contacts made through the website. |