Dear Pack 872 Den Leaders / Patrol Leaders / Coordinators:
Thank you in advance for helping out with the 2008 Popcorn Fundraiser! Jamie and Dan Talamantes are coordinating the Popcorn Fundraiser this year.
The popcorn sale is the Pack’s primary way of raising funds for the year. Last year, we sold over $23,000.00 worth of popcorn and we were able to earn over $7,000.00 in commissions and fund most of our activities for the year. This year, we know everyone will work together to reach our goal of $25,000. We are sure we can easily reach this objective with everyone's help. Below are important dates to remember. You must comply with all of the dates below to qualify for the pack-sponsored prizes!
Dates to Remember:
September 6- Show 'n Sell popcorn pick up
September 6 and 7 – Show-n-Sell at local businesses
September 13 and 14 - Show-n-Sell at local businesses
October 15- Door to door order sheets are due in to Jamie
November 8- Door to door popcorn pick up
November 23- All monies collected for door to door sales are due in to Jamie
The fundraiser is divided into two parts:
1. Show-N-Sell
2. Door to door
Show-N-Sell:
Show-N-Sell gives the packs a chance to set up sales booths and sell popcorn directly to customers at various participating merchants in our area. We will be conducting the show-n-sell over two weekends this year at the following locations:
1. King Soopers (Wildcat and HR Parkway)
2. King Soopers (Broadway and Mineral)
3. King Soopers (MacArthur Ranch and Wildcat Reserve)
4. Sunflower Market (University and
Each den/patrol will be allowed to reserve 4 - 2 hour blocks at any of the sales on a first come first served basis. After each group has reserved a block, we will open up additional hourly blocks to whoever would like them. This can be individuals or dens/patrols. Contact Jamie for the signup sheet.
Show-N-Sell Rules:
1. There must be at least 2 adults and 2 scouts (No more than 3 scouts please) at each sale. You will rotate scouts in and out during your shifts because the stores we will be selling at do not like more than 2 or 3 kids out front at a time. This rule is absolute!! You need to schedule 1-2 hour shifts for your individual scouts during your block. Do not allow your entire group to harass the customers at one time! (And at the age of most of our boys, one hour can be forever.)
2. Credit for the amount of popcorn sold by each group at their allotted time is divided equally among the participating scouts. Some scouts are better at selling than others but we feel it only fair that all participating scouts get an equal share of a group effort.
Door to Door:
The sales packets will be given out in August and contain all that your den or patrol will need to get started:
1. Popcorn sales sheets
2. Prize
guides
3. Collection
envelopes
4. 1 tablet of order forms
5. 1 Scout Recap sheet
6. 1 Den Popcorn order tally sheet
1. Popcorn Sales Sheets
These are the sheets the boys will
take door to door and have customers sign. The money can be collected up front
or after the popcorn is delivered. Please make sure the boys fill in all the
appropriate blanks prior to sales. Checks should be made payable to Pack 872.
Delivery Date is on/after November 8th.
Council Name is
Note - There more than likely will be extra popcorn leftover from Show-n-Sell. If a customer would like the popcorn before November 8th, we can deliver what we have left over from Show-n-Sell. I would encourage you to collect as much money upfront as possible since it is easier to get payment at time of sale than at delivery.
2. Prize Guides
Popcorn Company prizes: If the boys reach certain sales figures they qualify for prizes sponsored by the popcorn company. This guide is self-explanatory. FYI, most of the boys will receive their prize guide in the mail.
Pack sponsored prizes: We will be giving the top 3 selling dens/patrols pizza party money ($5 per scout). The top 3 sellers in each den/patrol will get ribbons or medals for their patch/brag vests. The top 3 sellers for the pack will get gift certificates to WalMart - $75 for first place, $50 for second place and $25 for third place. The prizes are sponsored by the Pack and are separate from the prizes the boys qualify for from the popcorn company.
3. Collection Envelopes
Use this envelope for each scout to
collect the money in. Money is due by November 23rd
and is to be turned in to the Den/Patrol Coordinator, who then will turn it in
to Jamie. This date is set in stone. Once a den places their order, the den is
responsible for the money by November 23rd.
If you are having difficulty collecting money let us know ahead of time. There
are about 3 weeks from delivery of popcorn on November 8th
to the deadline. Don't wait until the last minute. Any den/patrol not turning
in money on time will not qualify for the den/patrol or individual awards the
Pack is sponsoring.
4. Tablet of Order Forms
If someone is not at home or someone wants to order later, fill in this sheet and have them give you the order later. This can also be mailed to people out of state and sent in before the order deadline (October 15th).
5. Recap Sheet
We need this sheet turned in by October 15th with all the sales sheets. The Den Coordinator needs to list all scouts participating in their den, the amount sold and the prize chosen. We will fill in the top part when we submit the form.
6. Den Popcorn Order Tally Sheet
We also need this sheet turned in by October 15th. Tally all orders from the individual sheets and attach this to the front. Turn in all the order forms from your den/patrol. After we have placed the orders, we will return this sheet with the order forms and give each den the total amount of money due by November 23rd.
Pack Sponsored Prizes:
As mentioned above, the Pack will sponsor prizes for individual and den/patrol sales. This year, we will continue with the same calculating method as in the past few years to find the top selling den/patrol. In years past, the dens/patrols selling the most overall popcorn won the group prizes. We now award the overall prizes based on the highest average per scout den/patrol sales (e.g. Den 1 has 6 scouts participating and sells $2,400.00 worth of popcorn - average per scout is $400.00. Den 2 has 4 scouts participating and sells $2,000.00 worth of popcorn - average per scout is $500.00. Den 2 would win the award since they sold a greater per scout average). You must have at least 4 scouts participating in your den/patrol to qualify. If your den/patrol has less than 4 scouts participating, you may combine with one other den/patrol to qualify.
Misc. Info:
We utilized the online ordering system last year and were pretty disappointed in the results. For all of our hard work logging in each scout, less than 5% of our sales were from this source. So this year we will be only registering scouts online for sales if we are specifically contacted to do so, ie someone’s grandma in Idaho wants to order online.
We are asking that each Den Coordinator handle all questions from den members and then forward them to us if unable to answer. The Den Coordinator will be responsible to collect all forms and monies and then turn them in to Jamie. We are trying to avoid collecting forms and money from individuals since in the past the collection process has gotten chaotic when not coordinated.
Above all else, make the popcorn sales fun for the boys. Use the sales packet and prize sheets to get the scouts excited. At den/patrol meetings ask how things are going. Make arrangements to have the den/patrol go out together on a weekend, and canvas local neighborhoods. Encourage parents to take sales sheets to work and send them to relatives. The popcorn makes a great Christmas gift.
If anyone needs additional forms or order sheets, we will also have those available.
Contact Information:
Jamie’s e-mail is [email protected] Home phone: 303-791-2048
We look forward to working with everyone and know if we all pitch in this can be another great drive! Thanks for your efforts!
Jamie and Dan