Instructor’s Materials

PPT 378: Introduction

LECTURE NOTES

· Describe a kiosk and how a PowerPoint presentation can work at a kiosk

TEACHER TIPS

In order to get this chapter going, begin with a discussion of kiosks. It is important to define a kiosk for students who may not be familiar with the term. It may take extra discussion and definition for foreign students who have not been exposed to the term or to actual kiosk functions.

CLASSROOM ACTIVITIES

1. Critical Thinking: Ask for student input about kiosks. If you give students a few minutes to think about their experiences, many students will likely be able to recall kiosks that offered tourist information, campus information, or directory information in a wide variety of locations. Encourage them to think about being in a location where an average person would want some type of information (an airport lobby, a campus student union building, or an information section of a mall). If students are unable to come up with examples, you may use an example of a School of Business lobby at a university that has an installed television in the casual area where students gather. The television is connected to a dedicated computer in a faculty member’s office that runs a PowerPoint presentation all day. The presentation scrolls through a few dozen slides giving information about upcoming club meetings, internship opportunities, scholarship application deadlines, new course offerings, and awards and honors given to students and faculty (with their permission, of course). All slide animations and transitions are set to automatic so the presentation runs without any intervention throughout the day while keeping students and faculty up-to-date about School of Business and campus happenings.

PPT 378: Project — Presentation with Animated Shapes and Customized Slide Masters

LECTURE NOTES

· Describe and review the requirements of the projects

· Review Figures 6-1a through 6-1f as the first finalized presentation

· Review Figures 6-1g through 6-1i as the second finalized presentation

· Review the tasks performed to create the presentations

· Review the steps to start PowerPoint, open a presentation, and rename a presentation

FIGURES and TABLES: Figures — 6-1a, 6-1b, 6-1c, 6-1d, 6-1e, 6-1f, 6-1g, 6-1h, 6-1i

BOXES:

1. BTW: Arranging Presentation Windows. Open and arrange more than one PowerPoint presentation at a time.

2. BTW: Delivering a Presentation on Two Monitors. Presenter view allows you to run a presentation on one monitor while your audience views another presentation.

TEACHER TIPS

The tips in the General Project Guidelines Plan Ahead section are quite valuable.

1. Plan the slide master

2. Use animation sparingly

3. Add preset animations to your text and graphics

4. Give your audience sufficient time to view your slides

Each of these four tips will be great help to your students if you emphasize the importance of each one. If all presentations followed these guidelines, the success rate would be considerably higher than it currently is. Encourage discussion about these four points and listen to students’ views one each tip.

PPT 381: Plan Ahead Box (Critical Thinking): Plan the Slide Master

LECTURE NOTES

· Discuss PowerPoint’s two slide master features

· Discuss the uses of the slide master

TEACHER TIPS

Because this is likely to be the student’s first exposure to the slide master, discuss the uses of the slide master and how valuable it can be to make changes in the slide master rather than on all individual slides. An important point to mention is that if you find yourself making the same change on multiple slides, it is then time to ask yourself if this is a change that should be made in the slide master. Those basic changes to the slide master include fonts, colors, backgrounds, adding art or images, and other essential slide elements that you want to be consistent throughout the presentation. However, warn students to be a little cautious in making changes to the slide master because those are universal changes that will be visible and applicable on all slides. Use the tip that when you are making a change to many slides, ask yourself if that change should be made to the slide master.

PPT 382: Customizing Presentation Masters

LECTURE NOTES

· Describe that each template has three masters: slide, handout, and notes

· Describe each of the three masters

· Use Figures 6-2 and 6-3 to illustrate how to display the slide master

· Describe the many changes that can be made in the slide master

· Use Figures 6-4 through 6-9 to illustrate how to apply slide and font themes to a slide master

· Use Figures 6-10 through 6-13 to illustrate how to format a slide master background and apply a Quick Style

· Use Figures 6-14 and 6-15 to illustrate how to add a background graphic to a slide master

· Use Figures 6-16 and 6-17 to illustrate how to insert a placeholder into a slide master

· Use Figures 6-18 through 6-23 to illustrate how to add and format placeholder text

· Use Figures 6-24 and 6-25 to illustrate how to copy a placeholder to a slide master

· Use Figures 6-26 and 6-27 to illustrate how to close the master view

FIGURES and TABLES: Figures — 6-2, 6-3, 6-4, 6-5, 6-6, 6-7, 6-8, 6-9, 6-10, 6-11, 6-12, 6-13, 6-14, 6-15, 6-16, 6-17, 6-18, 6-19, 6-20, 6-21, 6-22, 6-23, 6-24, 6-25, 6-26, 6-27

BOXES:

1. BTW: Preserving a Slide Master. You can preserve a particular slide master for later use or unpreserve it when you no longer want it.

2. BTW: Renaming a Slide Master. PowerPoint names a new slide master as Custom Design. You can, however, give the slide master a more meaningful name.

3. BTW: Adding Page Numbers and the Date and Time to a Slide Master. Slide numbers, the date, and the time can be displayed anywhere on a slide by inserting a placeholder for them.

TEACHER TIPS

Because the majority of students will not have any experience with the slide master, it may take some discussion, along with the text information, to get students to understand the great value of working with the slide master. Take enough time for all students to be very comfortable working within the slide master and knowing how to return to Normal view.

CLASSROOM ACTIVITIES

1. Group Activity: Divide the class into small groups. Ask students to brainstorm some ideas how they think the slide master can best be used. Ask them to create a scenario such as creating a sales presentation for a large corporation (possibly using their company logo and/or motto), a presentation for an upcoming career fair at your college or university, or their own unique scenario. What changes would they make to the slide master?

2. Quick Quiz:

1) What is the file extension for PowerPoint templates? (Answer: .potx)

2) What shape is the icon that displays below a slide number to indicate the master is preserved? (Answer: A pushpin)

3) Which, if any, of the following can be added to a slide master: a theme, fonts, and/or a background? (Answer: All)

4) When you click the Close Master View button, which view do you return to? (Answer: Normal)

PPT 397: Adding and Formatting Numbered Lists

LECTURE NOTES

· Use Figures 6-28 through 6-30 to illustrate how to change a first-level bullet character to a number

· Use Figure 6-31 to illustrate how to change a second-level bullet character to a number

· Use Figures 6-32 through 6-34 to illustrate how to format a first-level numbered list

· Use Figure 6-35 to illustrate how to format a second-level numbered list

· Use Figure 6-36 to illustrate how to change second-level paragraph line spacing

· Use Figure 6-37 to illustrate how to align text in a content placeholder

FIGURES and TABLES: Figures — 6-28, 6-29, 6-30, 6-31, 6-32, 6-33, 6-34, 6-35, 6-36, 6-37, 6-38

BOXES:

1. Other Ways: Encourage your students to explore other ways to use the numbering feature.

2. Other Ways: Encourage your students to explore other ways to format bullets.

3. Other Ways: Encourage your students to explore other ways to indent bullets and numbers.

TEACHER TIPS

You may want to have students spend a few minutes exploring the changes they can make in numbering slides. They can change the type of numbering, the font color, the size of the numbers, and the starting number.

LAB ACTIVITIES

1. Sometimes numbers are a better choice than bullets. Ask students to consider what processes, sequence of steps, or series would be better presented with numbers rather than bullets. Have each student do some research on the Web and/or consider examples in their own life of specific scenarios that would be well described by using a slide with numbering. Then ask students to create three slides using numbering and some processes, lists, or sequences that they can best present on a numbering slide. Each student should be able to present three specific examples. Some examples might include a sequence of steps in a recipe, a list of the three most important goals in your life, or a listing of the poorest countries in the world. Have students swap computers (if in a lab setting) and view at least three other student’s slides.

PPT 403: Reusing Slides from an Existing Presentation

LECTURE NOTES

· Discuss the Office SharePoint Server 2007, Document Workspaces, and Slide Libraries

· Use Figures 6-39a through 6-39d to illustrate where a new slide will be inserted into the presentation

· Use Figures 6-40 through 6-45 to illustrate how to insert a slide into a presentation

· Use Figure 6-46 to illustrate how to insert the remaining slides into a presentation

TEACHER TIPS

Using a network to share software and data will be new to some students while quite commonplace for other students. Your college or university may have network space where faculty and/or students are able to share files. If so, this would be a good starting point for this section of the text because students will be able to relate to the shared network that they are used to using. You should also invite students to discuss their shared files experiences. Some students may have used a network server that shares files; ask them what details they can share with their fellow students.

FIGURES and TABLES: Figures — 6-39a, 6-39b, 6-39c, 6-39d, 6-40, 6-41, 6-42, 6-43, 6-44, 6-45, 6-46

BOXES:

1. BTW: Creating a Document Workspace Site. Coworkers can create a Document Workspace on a SharePoint Server to share files.

LAB ACTIVITIES

1. The Office SharePoint Server 2007 is probably a new term and new concept for students. Ask students to research a little more about this feature. Go to Microsoft’s Web site and search for ‘Office SharePoint Server 2007’ and learn more about it. Allow students 10-15 minutes to read through some of the information. A few questions that you might get students started with include: What additional features does it offer? Is it available to individuals as well as businesses? Is there a fee for using the service? How does it work?

CLASSROOM ACTIVITIES

1. Critical Thinking: After students have completed the lab activity from above in researching the Office SharePoint Server 2007, divide the class into small groups. Ask each student to share what they learned about the server with the other group members. The shared understanding of the Office SharePoint Server should give students a better base to understand how shared files work and how coworkers function within a shared network environment. Ask each group to share one or two of their most important points with the rest of the class.

2. Quick Quiz:

1) What must first be created for coworkers to be allowed to share PowerPoint slides electronically? (Answer: A Document Workspace)

2) What is the networked location where centrally located slides can be stored? (Answer: The Slide Library)

3) What option do you click to insert all of the slides in a presentation when you right-click a thumbnail within the Reuse Slides task pane? (Answer: Insert All Slides)

PPT 408: Plan Ahead Box (Critical Thinking): Use Animation Sparingly

LECTURE NOTES

· Discuss the use (and overuse) of animations in a slide show

TEACHER TIPS

It is likely that students will be able to provide some ‘bad’ examples of animations that they have either used or seen. Invite discussion about how animations have been used ineffectively and even to the point of being annoying. Consistency and subtlety is the key to using animation in a PowerPoint slide show.

PPT 409: Using Animations in a Presentation

LECTURE NOTES

· Discuss inserting a picture or a clip art image onto a slide without a content placeholder

· Discuss how to use custom animations and the grouped categories of the entrance, exit, emphasis, and motion paths

· Use Figures 6-47 through 6-50 to illustrate how to animate a bulleted list

· Use Figures 6-51 through 6-56 to illustrate how to change animation speed and grouping

· Discuss how dimming text after animation can be effective

· Use Figures 6-57 and 6-58 to illustrate how to dim text after animation

· Use Figure 6-59 to illustrate how to animate and dim text on text slides

· Use Figure 6-60 to illustrate how to convert text to a SmartArt graphic, apply a SmartArt style, and change the color variation

· Use Figures 6-61 and 6-62 to illustrate how to animate a SmartArt graphic

· Use Figure 6-63 to illustrate how to delete a slide

· Discuss motion paths

· Use Figures 6-64 through 6-66 to illustrate how to animate a shape using a motion path

· Use Figures 6-67 and 6-68 to illustrate how to adjust a motion path

· Use Figure 6-69 to illustrate how to animate another shape

· Use Figure 6-70 to illustrate how to insert and format a shape and then apply a motion path

· Use Figure 6-71 to illustrate how to insert and format a second shape and then apply effects

· Use Figures 6-72 through 6-75 to illustrate how to draw a custom motion path

· Discuss self-running presentation and when they would be effective

· Use Figures 6-76 and 6-77 to illustrate how to create a self-running presentation

· Use Table 6-1 to set the slide timings for the presentation and Figure 6-78 to review how to view slide timings in the Slide Sorter view

· Review how to add a transition between slides

· Review how to run an animated slide show and preview and print handouts

· Use Figures 6-79a and 6-79b to illustrate how to change document properties and save a presentation

· Review the steps to quit PowerPoint

FIGURES and TABLES: Figures — 6-47, 6-48, 6-49, 6-50, 6-51, 6-52, 6-53, 6-54, 6-55, 6-56, 6-57, 6-58, 6-59, 6-60, 6-61, 6-62, 6-63, 6-64, 6-65, 6-66, 6-67, 6-68, 6-69, 6-70, 6-71, 6-72, 6-73, 6-74, 6-75, 6-76, 6-77, 6-78, 6-79a, 6-79b; Table — 6-1

BOXES:

1. BTW: Playing Adobe Macromedia Flash Animations. PowerPoint 2007 can play animations created in Adobe Macromedia Flash and saved as a Shockwave file.

2. BTW: Switching Between 2-D and 3-D. Three-dimensional SmartArt graphic has settings that make their orientations, shadows, and perspectives somewhat challenging to work with.

3. BTW: Deleting Multiple Slides. Use the shift key to select sequential slides and use the ctrl key to select nonsequential slides.

4. BTW: Creating a Custom Show. PowerPoint 2007 allows you to create basic and hyperlinked custom shows.

5. BTW: Translating Text. The Translate button on the Review tab or options in the Research task pane allow you translate text from one language to another.

6. BTW: Creating a New Default Document Theme. You can change the default document theme from the Office Theme to a document theme of your choice in the Themes gallery.

7. BTW: Participating in the Customer Experience Improvement Program. Microsoft gathers software information from users through the Trust Center in order to improve their software’s performance, reliability, and quality.

8. BTW: Quick Reference. Point out the location for the Quick Reference Summary and the PowerPoint 2007 Quick Reference Web page.

9. BTW: Certification. For more information on the MCAS program see Appendix G or visit the PowerPoint 2007 Certification Web page.

10. Other Ways: Encourage your students to explore other ways to delete slides.

TEACHER TIPS

This is a good time to point out the importance of consistency in PowerPoint presentations. With a wide variety of options, students often think they should use several of them. This applies to backgrounds, font colors, animations, and transitions. Stress that consistency is quite important in professional PowerPoint presentations. Usually you should use the same background, the same font and color scheme, the same transitions, and mostly the same animations throughout a presentation. Just because a lot of options exist, does not mean you need to use all of them in one presentation!

Students may also be interested to know that you can dim clip art and photographs as well as text. Dimming leads the audience’s eye from one image to the next. You might consider demonstrating how the dim feature looks with clip art and photograph. It works similarly to dimming for text and students may find it useful.

Motion paths rarely come out perfectly on the first try. If you have a specific reason why you want to use a motion path, create it, but also be prepared to make some adjustments to it. It is common that the starting and/or stopping points may need adjustment, but you may also need to adjust the path along the way as well. Demonstrate to students how to move your cursor over the green starting arrow or the red stopping arrow so the mouse changes to a two-headed arrow and then you can change just the start or stop point. Otherwise, you will move the entire motion path.

LAB ACTIVITIES

1. Students, of course, love to work with custom animations. Allow 10-15 minutes for them to check out the array of animation options. With a new presentation open, ask students to create a slide show with the following information:

Title Slide: Some of My Favorite Things and their name (as the subtitle)
Title and Content Slide: My Favorite Foods as the title with at least five bullets of their favorites food
Two Content Slide: My Favorite Activities as the title with indoor activities in the left placeholder and outdoor activities in the right placeholder

Have students use many of the custom animation features from this chapter on this small slide show. Encourage them to experiment with entrances, exits, emphases, and motion paths as well as start types, font size, and speed. Encourage them to use different animations for every line of text so they can see the wide array of options that exist; however, be sure to emphasize the importance of consistency in animations for an actual presentation. This is simply a forum for experimentation. This is just for fun and students can create really crazy motion paths and a wide variety of entrances, exits, and emphases just to see what exists in PowerPoint 2007.

CLASSROOM ACTIVITIES

1. Critical Thinking: Ask students to research more information about the Microsoft customer Experience Improvement Program. Microsoft’s Web site should be the first place they start their research but they may also want to put it into a search engine to see if sites other than Microsoft offer information, views, or opinions about the program. Ask students to come to class prepared to discuss the program and the details involved if they want to participate.

PPT 417: Plan Ahead Box (Critical Thinking): Add Preset Animations to Your Text and Graphics

LECTURE NOTES

· PowerPoint 2007 offers three preset animation effects

PPT 430: Plan Ahead Box (Critical Thinking): Give Your Audience Sufficient Time to View a Slide

LECTURE NOTES

· When presentations are set to run at a kiosk, read the slide text aloud to set the timings

End of Chapter Material

· Learn It Online is a series of online student exercises that test your knowledge of chapter content and key terms.

· Apply Your Knowledge is a student assignment that helps you to reinforce the skills and apply the concepts you learned in this chapter.

· Extend Your Knowledge is a student assignment that challenges you to extend the skills you learned in this chapter and to experiment with new skills. You may need to use Help to complete the assignment.

· Make It Right is a student assignment that requires you to analyze a presentation and correct all errors and/or improve the design.

· In the Lab (Lab): In the Lab is a series of student assignments that ask you to design and/or create a presentation using the guidelines, concepts, and skills presented in this chapter. The assignments are listed in order of increasing difficulty.

· Cases and Places is a series of student assignments where you apply your creative thinking and problem solving skills to design and implement a solution.

Glossary of Key Terms

Microsoft Office PowerPoint 2007

Chapter Six: Creating a Self-Running Presentation Containing Animated Shapes

Chapter Objectives	1
PPT 378: Introduction	2
PPT 378: Project — Presentation with Animated Shapes and Customized Slide Masters	2
PPT 381: Plan Ahead Box (Critical Thinking): Plan the Slide Master	3
PPT 382: Customizing Presentation Masters	3
PPT 397: Adding and Formatting Numbered Lists	4
PPT 403: Reusing Slides from an Existing Presentation	5
PPT 408: Plan Ahead Box (Critical Thinking): Use Animation Sparingly	6
PPT 409: Using Animations in a Presentation	6
PPT 417: Plan Ahead Box (Critical Thinking): Add Preset Animations to Your Text and Graphics	9
PPT 430: Plan Ahead Box (Critical Thinking): Give Your Audience Sufficient Time to View a Slide	9
End of Chapter Material	9
Glossary of Key Terms	10