Instructor’s Materials

PPT 162: Introduction

LECTURE NOTES

· Describe the benefits of using PowerPoint in presentations and that it commands 95 percent of the presentation market

PPT 162: Project — Presentation with Custom Backgrounds and SmartArt Diagrams

LECTURE NOTES

· Describe and review the requirements of the project

· Review Figures 3-1a through 3-1d as the finalized presentation

· Review the tasks performed to create the presentation

FIGURES and TABLES: Figures — 3-1a, 3-1b, 3-1c, 3-1d

BOXES:

1. BTW: Copying SmartArt Graphics. Point out to students that SmartArt is a Microsoft Office feature and can, therefore, be copied and pasted into other Microsoft Office 2007 applications.

TEACHER TIPS

There are many important tips regarding graphic design, using images, and general presentation guidelines. Take several minutes to review these tips and guidelines with your students.

PPT 164: Creating a Presentation from a Microsoft Office Word 2007 Outline

LECTURE NOTES

· Review the steps to start PowerPoint

· Discuss the process of opening files saved as Rich Text Format (.rtf), plain text format (.txt), Web page documents (.htm), or from a Microsoft Office application

· Use Figures 3-2 through 3-5 to discuss producing slides based on an outline created in another program

· If you are using Windows XP, see Appendix F for alternate steps

· Discuss the steps to change the Slide 1 layout

· Review the steps to save presentations

FIGURES and TABLES: Figures — 3-2, 3-3, 3-4, 3-5

BOXES:

1. BTW: Defining Outline Levels. Outlines that are imported to PowerPoint may contain up to nine outline levels; PowerPoint outlines are limited to six. If an outline is imported with more than six levels, the levels six through nine are treated as a fifth-level paragraph.

2. Other Ways: Encourage your students to explore other ways to view various file types to open.

TEACHER TIPS

It is common that students question why they cannot see particular files that they are looking for if they are not PowerPoint files and thus, do not have a PowerPoint extension. Demonstrate that they must select a different file type option in the Open dialog box to view files that are not PowerPoint files. It would be helpful to point out that this is consistent in all Microsoft Office applications. Now they should have an easier time finding the files that they know are there!

CLASSROOM ACTIVITIES

1. Quick Quiz:

1) What file type uses an .htm extension? (Answer: a Web page)

2) What file type uses a .docx extension? (Answer: Microsoft Word 2007)

3) What file type uses an .rtf extension? (Answer: Rich Text Format)

4) What file type uses a .txt extension? (Answer: plain text format)

PPT 168: Formatting Slide Backgrounds

LECTURE NOTES

· Review the steps to format slide backgrounds

· Use Figures 3-6 through 3-10 to illustrate adding a texture fill

· Demonstrate how to move a dialog box such as the Format Background dialog box

· Use Figures 3-11 through 3-12 to illustrate how to use a picture as a background

· Use Figure 3-13 to illustrate how to change the background picture fill transparency

· Use Figure 3-14 through 3-17 to illustrate adding slide numbers, dates, and time as footers

· Discuss what the black boxes as footer placeholders refer to

FIGURES and TABLES: Figures — 3-6, 3-7, 3-8, 3-9, 3-10, 3-11, 3-12, 3-13, 3-14, 3-15, 3-16, 3-17

BOXES:

1. BTW: Resetting Backgrounds. The Reset Background button in the Format Background dialog box lets you go back to an original background after you have made changes.

2. Other Ways: Encourage your students to explore other ways to insert a texture fill.

TEACHER TIPS

The Q&A box on page 170 describes the simple process of moving a dialog box (or any other type of box, for that matter) out of the way when it is covering what you want to view. Often students are unaware that they can simply click on the title bar and drag the box out of the way. Demonstrate this for them.

CLASSROOM ACTIVITIES

1. Group Activity: Divide the class into small groups. Ask students to discuss some of the recent presentations that they have seen. Did any of them use a photograph for the background of one or more than one slide? What was the photograph and was it effective? Why or why not? If none of them have experiences to share, ask them to create a few instances of how a photograph background could be effective.

2. Critical Thinking: Can you go overboard in background changes? Is it beneficial to use a wide variety of backgrounds or should they remain fairly consistent? Could several different photograph backgrounds be distracting and unappealing? What issues have they seen with using a photograph as a background (possibly distorted graphics)?

PPT 174: Using WordArt

LECTURE NOTES

· Demonstrate the WordArt feature

· Use Figures 3-18 through 3-20 to illustrate applying WordArt to a slide

· Use Figures 3-21 through 3-23 to illustrate WordArt text fills

· Demonstrate live preview — an Office 2007 feature that shows how a change will appear when simply hovering the mouse over it

· Use Figures 3-24 through 3-25 to illustrate changing the weight of WordArt outlines

· Use Figures 3-26 through 3-28 to illustrate WordArt text effects

FIGURES and TABLES: Figures — 3-18, 3-19, 3-20, 3-21, 3-22, 3-23, 3-24, 3-25, 3-26, 3-27, 3-28

BOXES:

1. BTW: Creating Logos. Graphic arts departments may create their company logos with WordArt.

TEACHER TIPS

Where did the Format tab come from? It was not there a minute ago. When you select text, the Format tab appears automatically on the Ribbon. The Format tab is where you will find the WordArt button.

LAB ACTIVITIES

1. Students love WordArt. They need 10–15 minutes to experiment and play with the various features of WordArt. Have them open a new presentation and play with WordArt with different text. Ask them to use a slide (or two) with multiple placeholders and fill them with varied text: short and long, uppercase and lowercase, one word and multiple words, and text that includes numbers. Then ask them to use a variety of WordArt formats on the different placeholders. What they should find is that some styles work well for some short text versus other styles work well for longer, etc.

CLASSROOM ACTIVITIES

1. Quick Quiz:

1) What key is used to select text on various slides to apply a particular texture or WordArt style? (Answer: ctrl)

2) How do you delete a placeholder? (Answer: Click twice on the line of the placeholder and press the delete key)

PPT 174: Plan Ahead Box (Critical Thinking): Use WordArt in Moderation

LECTURE NOTES

· Ask students to use restraint in using WordArt

· Apply WordArt for special emphasis

PPT 180: Creating and Formatting a SmartArt Graphic

LECTURE NOTES

· Discuss how SmartArt graphics can be visual representations of ideas

· Show the steps involved to include SmartArt graphics

· Use Table 3-1 to discuss the SmartArt graphic layout types and purposes

· Use Figures 3-29 and 3-30 to illustrate how to convert text to a SmartArt graphic

· Use Figures 3-31 through 3-33 to illustrate how to insert images into a SmartArt graphic

· Use Figures 3-34 through 3-36 to illustrate adding a SmartArt style to a graphic

· Use Figures 3-37 through 3-39 to illustrate changing SmartArt colors

· Show the steps for inserting a text box and how to rotate and format it

· Use Figures 3-40 through 3-42 to illustrate inserting a text box

· Use Figures 3-43 through 3-44 to illustrate rotating a text box

· Use Figures 3-45 through 3-50 to illustrate formatting a text box

· Review the steps to delete the title placeholder

· Review the step to save an existing presentation with the same file name

FIGURES and TABLES: Figures — 3-29, 3-30, 3-31, 3-32, 3-33, 3-34, 3-35, 3-36, 3-37, 3-38, 3-39, 3-40, 3-41, 3-42, 3-43, 3-44, 3-45, 3-46, 3-47, 3-48, 3-49, 3-50; Table — Table 3-1

BOXES:

1. BTW: Reading SmartArt Descriptions. An informative description in the Choose a SmartArt Graphic dialog box helps users decide which of the various shapes to use.

2. Other Ways: Encourage your students to explore other ways to convert text to a SmartArt graphic.

3. Other Ways: Encourage your students to explore other ways to rotate a text box.

TEACHER TIPS

Demonstrate all of the SmartArt graphic layout types listed in Table 3-1. SmartArt is new to PowerPoint 2007 and students will be excited about it because it creates a professional look to a slide in very little time. Emphasize that SmartArt graphics are primarily for relational items such as steps in a process, a series of events, or interactivity of tasks.

It is helpful for students to know that they can nudge graphic objects with the arrow keys. This creates very slight, incremental movement so if you want something exact, use the arrow keys. Demonstrate when you would want to use the drag method and when the cursor keys would be more helpful.

LAB ACTIVITIES

1. Ask students to be creative in thinking about what uses they might have for SmartArt. They should think about their daily task, their work life, or possibly material in another class. Then have them create a SmartArt graphic of their example. Remember, it should be relational. If they need a little creative assistance, maybe steps to getting a job, a chart of the hierarchical positions in a company they work for, or stages of learning how to be a great soccer player.

CLASSROOM ACTIVITIES

1. Assign a Project: Because all students prepare for class in some way, use this scenario for a short assignment (this should even be accessible for distance learning students). Ask students to consider the many steps that get them from wherever they are approximately one hour before their class time to when they arrive in their seat in the classroom. Have them put those steps into a SmartArt design. They get to choose all of the steps, which design, and how they might want to modify or edit the design. For distance learning students: Ask them to consider the steps they take to sit down for an extended session for a distance learning class. Put those steps into a SmartArt design.

2. Class Discussion: Students are often familiar with organization charts and hierarchy charts, perhaps from jobs they have held. Ask students to share experiences they have had with organization charts and hierarchy charts.

3. Quick Quiz:

1) Can you place a text box over the top of SmartArt? (Answer: Yes)

2) What does the rotation handle look like? (Answer: A green circle)

3) Can a text box be formatted similarly as shapes are formatted? (Answer: Yes)

PPT 181: Plan Ahead Box (Critical Thinking): Choose an Appropriate SmartArt Layout

LECTURE NOTES

· Ask students to consider strongly linking the processes or relationships of a task that you are portraying with the appropriate SmartArt layout

PPT 187: Plan Ahead Box (Critical Thinking): Consider the Verbal Message to Accompany Your Slides

LECTURE NOTES

· Emphasize that you are the speaker not the PowerPoint slides

CLASSROOM ACTIVITIES

1. Class Discussion: Ask students to discuss any presentations that they have recently seen that involved a speaker and use of PowerPoint slides? What did the speaker do particularly well or poorly? Did the speaker simply read the text on each slide? If not, did they embellish the text, did they include additional detail, or did they use examples to clarify the points on the slide? If the speaker did a poor job, what might be some ideas for improvement?

PPT 194: Graphic Formats: Vector and Bitmap

LECTURE NOTES

· Describe vector graphics and bitmap graphics

· Define the terms digitizing art, scanner, digitized signal, scanned pictures, and raster images

BOXES:

1. BTW: Using Filters. PowerPoint uses filters to convert graphic files.

2. BTW: Importing Macintosh PICT Files. PowerPoint uses a Macintosh PICT graphics filter and, therefore can covert Mac files.

TEACHER TIPS

If you have Microsoft Photo Editor available, this may be a good time to give a short demonstration. Show students the many features to edit a picture. Also show them that you can save a graphic file as a different type of file in Photo Editor.

CLASSROOM ACTIVITIES

1. Class discussion: What do students know about different graphic file formats? Have a class discussion about graphics. Likely, there will be students who have had experience with various graphic formats, graphic software applications to manipulate graphics and save as different file formats, and know a great deal about graphic files. Encourage those students to share what they know with the novices. Encourage questions and also input from knowledgeable students. Solicit advice and knowledge from students who may have experience in using graphics for Web page design, how size matters, and how to save a graphic file as a different format.

2. Quick Quiz:

1) What does the file extension .jpg stand for? (Answer: Joint Photographic Experts Group)

2) What does the file extension .bmp stand for? (Answer: Windows Bitmap)

3) What does the file extension .gif stand for? (Answer: Graphics Interchange Format)

4) What does the file extension .png stand for? (Answer: Portable Network Graphics)

PPT 187: Plan Ahead Box (Critical Thinking): Be Certain You Have Permission to Modify Clips

LECTURE NOTES

· Discuss the importance of paying close attention to copyright and trademark restrictions

PPT 195: Inserting and Modifying Clips

LECTURE NOTES

· Describe how the objects that you are able to manipulate and edit are dependent on the software installed on your computer

· Discuss the Object type list in the Insert Object dialog box

· Use Figure 3-51 to illustrate changing a slide layout

· Use Figure 3-52 to illustrate changing font sizes

· Use Figure 3-53 to illustrate inserting a clip into a content placeholder

· Use Figures 3-54 through 3-55 to illustrate ungrouping a clip

· Use Figures 3-56 through 3-60 to illustrate changing colors for PowerPoint objects

· Use Figures 3-61 through 3-62 to illustrate deleting a PowerPoint object

· Use Figure 3-63 to illustrate regrouping objects

FIGURES and TABLES: Figures — 3-51, 3-52, 3-53, 3-54, 3-55, 3-56, 3-57, 3-58, 3-59, 3-60, 3-61, 3-62, 3-63

BOXES:

1. BTW: Locating Clip Art. Microsoft Office 2007 offers more than 1,600 clip art images, bullets, lines, and sound files in the Office Collections group.

2. BTW: Cropping Pictures. The Crop command allows you to cut unwanted areas from a picture (except an animated GIF picture).

3. Other Ways: Encourage your students to explore other ways to ungroup a clip.

4. Other Ways: Encourage your students to explore other ways to change the color of an object.

5. Other Ways: Encourage your students to explore other ways to regroup objects.

TEACHER TIPS

A clip can be composed of dozens, even hundreds of separate objects. It is quite easy to select an object inadvertently that you do not want to select. If you select an object other than the one you want, you will be able to tell, because the sizing handles will be displayed around the wrong object. To correct this problem, simply click somewhere outside of the clip art, which will cause the object not to be selected, and try again. It would be helpful to demonstrate how to ungroup a clip with dozens of pieces and using some techniques (such as trial-and-error or enlarging the graphic to make the small objects more accessible) to select the particular object that you want.

LAB ACTIVITIES

1. Have students open a new PowerPoint presentation and use just one slide with one content placeholder that they will insert a clip art image into. Ask students to be spending several minutes looking through the Office Collections group of clip art images. Have them select one where they want one specific piece of the object to be a different color (for example, a flag that they want the yellow color to be blue). Have them write the specific item they want changed and how they want it changed on any piece of paper and leave it next to the keyboard. Insert the image onto the slide. Then ask all students to rise and move to a different computer (you can do this in an organized fashion or free-flowing). Once all students are seated, have them make the change written on the paper to their new computer. Once everyone is completed, have students return to their place and see if the task has been effectively accomplished. Ask for a show of hands of the number of computers that the task was completed correctly.

CLASSROOM ACTIVITIES

1. Quick Quiz:

1) What command is used to cut unwanted areas of a picture? (Answer: The Crop command)

2) What happens when you ungroup a clip art picture? (Answer: PowerPoint breaks it into its component objects)

PPT 203: Plan Ahead Box (Critical Thinking): Use Left-Brain/Right-Brain Content Concepts

LECTURE NOTES

· Mention how information is processed in your brain (in a very simplistic way)

CLASSROOM ACTIVITIES

1. Critical Thinking: If important information has a chance of cementing in someone’s brain, what do you, as a speaker, need to do to help that happen? What techniques can you use to enhance important information? Does anyone have particularly effective examples to share?

PPT 204: Creating and Modifying a SmartArt Diagram

LECTURE NOTES

· Review how to insert a slide, add title text, and insert a SmartArt graphic

· Use Figure 3-64 to illustrate inserting a title slide and adding title text

· Review how to insert a SmartArt graphic using Figures 3-65 and 3-66

· Use Table 3-2 to discuss the Text pane keyboard shortcuts

· Use Figures 3-67 through 3-68 to illustrate entering text into a SmartArt graphic

· Use Figures 3-69 through 3-70 to illustrate formatting the text pane characters of a SmartArt graphic

· Use Figure 3-71 to illustrate adding a SmartArt style to a SmartArt graphic

· Use Figure 3-72 to illustrate changing SmartArt color

· Use Figure 3-73 through 3-74 to illustrate adjusting SmartArt graphic size

· Review the step to save a presentation with the same file name

· Use Figure 3-75 to illustrate the steps to add a transition between slides

· Discuss the steps to change document properties

· Review the steps to run an animated slide show

· Use Figure 3-76 to illustrate previewing and printing handouts

· Review the steps to quit PowerPoint

FIGURES and TABLES: Figures —3-64, 3-65, 3-66, 3-67, 3-68, 3-69, 3-70, 3-71, 3-72, 3-73, 3-74, 3-75, 3-76; Table — Table 3-2

BOXES:

1. BTW: Combining SmartArt Diagrams. If you exceed the number of text panes in a SmartArt graphic, a red X will display.

2. BTW: Certification. For more information on the MCAS program see Appendix G or visit the PowerPoint 2007 Certification Web page.

3. BTW: Quick Reference. Point out the location for the Quick Reference Summary and the PowerPoint 2007 Quick Reference Web page.

TEACHER TIPS

Emphasize to students the importance of using keyboard shortcuts. Table 3-2 offers several Text pane keyboard shortcuts to discuss. A few of the general keyboard shortcuts are included in the table along with ones that are more specific to text panes. All students should be using tab (indent), shift+tab (demote), Enter (create a new line of text), f7 (check spelling), ctrl+x (cut), ctrl+c (copy), and ctrl+v (paste). Encourage all students to continue learning new keyboard shortcuts for tasks that they perform regularly.

The last portion in this section is about previewing and printing handouts. This is a good time to review the steps to always previewing what you are going to print and encourage students to be cautious and conscious of their printing tasks. It is too common that students print one slide per page without realizing what they had done. This is a huge waste of paper! Spend a few minutes reviewing the printing features and encouraging restraint and paper use conservation.

CLASSROOM ACTIVITIES

1. Critical Thinking: What business and/or computer processes, tasks, or sequences can be described in SmartArt? As a class, come up with a list of at least 10 processes. Then discuss which SmartArt design would be most appropriate for each process.

2. Assign a Project: Request that students find a flyer, Web page, brochure, or form with some type of process that is poorly designed or laid out. They need to print the Web page or bring in the flyer, brochure, or form. Have them recreate the process by using a SmartArt design. All of the steps or pieces of the processes must be included in the new SmartArt design but the layout and look of the processes should be much clearer, interesting, and attractive. Have them submit the new and old together to compare the dramatic differences.

3. Student Discussion: Students have now had three full chapters of PowerPoint and have seen and created several presentations. Ask students to browse through their text and locate any sections in any of the three chapters that they still are not clear on or comfortable with. Allow enough time for them to thumb through the sections and formulate questions about different topics or themes in Chapters 1 through 3. Use class time to address those issues or questions. The answers or clarifications to their questions can be from the instructor or by having other students work with students who are unclear.

End of Chapter Material

· Learn It Online is a series of online student exercises that test your knowledge of chapter content and key terms.

· Apply Your Knowledge is a student assignment that helps you to reinforce the skills and apply the concepts you learned in this chapter.

· Extend Your Knowledge is a student assignment that challenges you to extend the skills you learned in this chapter and to experiment with new skills. You may need to use Help to complete the assignment.

· Make It Right is a student assignment that requires you to analyze a presentation and correct all errors and/or improve the design.

· In the Lab (Lab): In the Lab is a series of student assignments that ask you to design and/or create a presentation using the guidelines, concepts, and skills presented in this chapter. The assignments are listed in order of increasing difficulty.

· Cases and Places is a series of student assignments where you apply your creative thinking and problem solving skills to design and implement a solution.

Glossary of Key Terms

Microsoft Office PowerPoint 2007

Chapter Three: Creating a Presentation with Custom Backgrounds and SmartArt Diagrams

Chapter Objectives	2
PPT 162: Introduction	2
PPT 162: Project — Presentation with Custom Backgrounds and SmartArt Diagrams	2
PPT 164: Creating a Presentation from a Microsoft Office Word 2007 Outline	2
PPT 168: Formatting Slide Backgrounds	3
PPT 174: Using WordArt	4
PPT 174: Plan Ahead Box (Critical Thinking): Use WordArt in Moderation	5
PPT 180: Creating and Formatting a SmartArt Graphic	5
PPT 181: Plan Ahead Box (Critical Thinking): Choose an Appropriate SmartArt Layout	6
PPT 187: Plan Ahead Box (Critical Thinking): Consider the Verbal Message to Accompany Your Slides	6
PPT 194: Graphic Formats: Vector and Bitmap	7
PPT 187: Plan Ahead Box (Critical Thinking): Be Certain You Have Permission to Modify Clips	7
PPT 195: Inserting and Modifying Clips	7
PPT 203: Plan Ahead Box (Critical Thinking): Use Left-Brain/Right-Brain Content Concepts	9
PPT 204: Creating and Modifying a SmartArt Diagram	9
End of Chapter Material	10
Glossary of Key Terms	12