For your
students:
Our latest online feature, CourseCasts, is a library
of weekly podcasts designed to keep your students up to date with the latest in
technology news. Direct your students to http://coursecasts.course.com, where
they can download the most recent CourseCast onto their mp3 player. Ken
Baldauf, host of CourseCasts, is a faculty member of the Florida State
University Computer Science Department where he is responsible for teaching
technology classes to thousands of FSU students each year. Ken is an expert in
the latest technology and sorts through and aggregates the most pertinent news
and information for CourseCasts so your students can spend their time enjoying
technology, rather than trying to figure it out. Open or close your lecture
with a discussion based on the latest CourseCast.
Table
of Contents
Students
will have mastered the material in Chapter Two when they can:
l Create slides from a
blank presentation
l Change views to review a
presentation
l Change slide layouts
l Add a background style
l Insert, move, and size
clip art
l Insert a photograph from
a file
l Delete a placeholder
l Change font color
l Format text using the
Format Painter
l Add and size a shape
l Apply Quick Styles to
placeholders and shapes
l Select slide transitions
l Preview and print an
outline and handout
PPT 82: Project — Presentation with Illustrations and a Shape
LECTURE
NOTES
·
Describe
and review the requirements of the project
·
Review
Figures 2-1a through 2-1d as the finalized presentation
·
Review
the tasks performed to create the presentation
FIGURES
and TABLES: Figures — 2-1a, 2-1b, 2-1c, 2-1d
BOXES:
1.
BTW: Delivery Skills. Emphasize to
students that they are the presenter,
not PowerPoint. Pay close attention to posture, eye contact, volume, gestures,
and rate of speech.
TEACHER TIPS
There are many important aspects to the Plan
Ahead box on page 84. Consider asking students to read through the Plan Ahead
box while in the classroom so that you know that they have focused on it.
CLASSROOM ACTIVITIES
1. Assign a Project: Ask each
student to address the guidelines in the Plan Ahead box on page 84. Ask them to
write down a specific example for guidelines #2-7 that will help emphasize the
point. After they have completed each of these examples, assemble the class
into small groups of 3-4 students in each group. Have them share their examples
and choose one to share with the class. Reconvene the class and ask for
volunteers to share their best example for each of the guidelines. This will
help clarify the points of the Plan Ahead guidelines but it will also
demonstrate the importance of following these guidelines.
LECTURE
NOTES
·
Start
Windows Vista and click Microsoft Office PowerPoint 2007
·
Review
the steps to start PowerPoint
CLASSROOM
ACTIVITIES
1. Quick Quiz:
1) Where is the Start
button located? (Answer: on the Windows Vista taskbar)
PPT 85: Plan Ahead Box (Critical
Thinking): Focus on Slide Text Content
LECTURE
NOTES
·
Discuss
the various ways to begin developing slide content
CLASSROOM
ACTIVITIES
1. Critical Thinking: There
are many ways to begin to develop a presentation. Why would you select one way
over another? Refer to the Plan Ahead box on page PPT 85. Can you give examples
of why and when each of these ways might be most appropriate? Does anyone have
a preference?
PPT 85: Creating Slides from a Blank
Presentation
LECTURE
NOTES
·
Discuss
the importance of a professional title slide
·
Use
Figure 2-2 to discuss creating a title slide
·
Use
Figures 2-3 through 2-5 to review creating slides with single-level bulleted lists
·
Discuss
background styles and fill effects using Figures 2-6 and 2-7
·
Review
the steps to save a presentation
FIGURES and TABLES:
Figures — 2-2, 2-3, 2-4, 2- 5, 2-6, 2-7
BOXES:
1.
BTW: Introducing the Presentation. Before
anyone enters the room, have your presentation setup with Slide 1.
TEACHER TIPS
Students begin by creating four single-level
bulleted slides to work with in this project. Be sure that when they finish the
text from each slide that they use ctrl+enter
to insert a new slide. It is very beneficial to them to begin to use the most
common keyboard shortcut strokes.
It is important to distinguish between a theme
(as covered in Chapter 1) and a background used on page 89 of this chapter. A
theme offers a preselected set of colors, fonts, effects, and bullets. A
background simply provides the background for slides. Backgrounds can be
changed at any time and have various effects that can be added. Also, a
background can be added to one or all slides (although please point out that it
is most common to have the same background or theme on all slides for the sake
of consistency).
CLASSROOM
ACTIVITIES
1. Quick Quiz:
1) How many background
styles are available? (Answer: 12)
2) What does a theme
include that a background does not? (Answer: predetermined colors, fonts, and
effects)
3) Can backgrounds be
applied to one individual slide, a few selected slides, or all slides? (Answer:
all of the above)
PPT 86: Plan
Ahead Box (Critical Thinking): Use Sans Serif Fonts for Content Text
LECTURE
NOTES
·
Designers
often use sans serif typefaces to decrease reading time
PPT 88: Plan Ahead Box (Critical
Thinking): Use Single Quotation Marks
LECTURE
NOTES
·
Mention
how single quotation marks work in PowerPoint
PPT 90: Changing Views to Review a
Presentation
LECTURE
NOTES
·
Use
Figure 2-8 to demonstrate Slide Sorter view and Figure 2-9 to show
·
Point
out that the view buttons are located in the lower-right corner of the
PowerPoint window
FIGURES and TABLES:
Figures — 2-8, 2-9
BOXES:
1.
BTW: Experimenting with
TEACHER TIPS
Students will not make any changes while in
Slide Sorter view, but point out the advantages of this view. Slide Sorter view
is an easy place to reorder slides, delete one or multiple slides, check
animations and transitions, and combine slides from various slides shows.
CLASSROOM
ACTIVITIES
1. Quick Quiz:
1) Which PowerPoint view
allows you to look at several slides at one time? (Answer: Slide Sorter view)
LAB
ACTIVITIES
1. With the Identity Theft
file open from the chapter, ask students to explore the view buttons. For class
discussion, ask students what would be most effective to do in Normal view and
what could you do in Slide Sorter view? Ask students to guess what they can do
in each of these views. They may also want to check out the third view button,
the Slide Show view button because they will not be able to resist it since it is
next to the Normal view and Slide Sorter view buttons. Encourage them to try
all of the view buttons.
LECTURE
NOTES
·
Use
Figures 2-10 and 2-11 to demonstrate the Layout gallery with the nine layouts:
Title Slide, Section Header, Title Only, Title and Content, Two Content,
Comparison, Content with Caption, Picture with Caption, and Blank layouts
·
Review
the steps to change slide layout using Figure 2-12
·
Use
Figure 2-13 to review the steps to change slide layout to picture with caption
·
Show
a placeholder and how the border line changes when it is selected
·
Describe
custom layout
FIGURES and TABLES:
Figures — 2-10, 2-11, 2-12, 2-13
BOXES:
1.
BTW: Using the Find Command.
Demonstrate the Find command in PowerPoint.
TEACHER TIPS
Students may think they are limited to adding
text, graphics, sound, or other objects only to placeholders. Placeholders do
offer an organized way to create slides and add content to them; however, they
can add graphics, sound, or other objects to any slide anywhere on the slide
even without a placeholder. It is to their advantage, however, always to use
placeholders for text because the outlined bullets are provided.
The BTW box on page 92 offers information on the
Find command. Demonstrate this feature for students because it is so helpful.
CLASSROOM
ACTIVITIES
1. Assign a Project:
Students are most used to Normal view but they also need to see the Tabs pane.
To open the Tabs pane select the View tab on the Ribbon and then click
2. Quick Quiz:
1) What types of items can
be placed in a Content placeholder? (Answer: clip art, charts, media clips,
tables, organization charts, charts, etc.)
2) How many placeholders
are on the Two Content slide? (Answer: three — the title placeholder and two
content placeholders)
3) What shows in empty
placeholders when viewing a presentation in Slide Show view? (Answer: nothing;
you will not see it)
PPT 95: Inserting Clip Art and
Photographs into Slides
LECTURE
NOTES
·
Define
a clip, Microsoft Clip Organizer, Office Collections, My Collections, Shared
Collections, and Web Collections
·
Discuss
keywords, graphic file formats, and importing graphic files
·
Use
Figures 2-14 and 2-15 to insert a clip into a content placeholder
·
Use
Table 2-1 to review primary file formats PowerPoint recognizes
·
Use
Figures 2-16 through 2-19 to demonstrate inserting photographs into a slide
FIGURES and TABLES: Figures
— 2-14, 2-15, 2-16, 2-17, 2-18, 2-19; Tables — Table 2-1
BOXES:
1.
BTW: Importing Clips. Compare how
previous versions of PowerPoint dealt with imported clips and how PowerPoint
2007 deals with imported clips.
TEACHER TIPS
It would be helpful to discuss and demonstrate
the various folders mentioned on page 95 including addressing some of the
following issues: why are clips stored in one rather than another, which need
an Internet connection, and which drive would each of these folders reside on?
Ask students to pay attention to Table 2-1 for
primary file formats that PowerPoint recognizes. Students should recognize many
of these file format extensions.
CLASSROOM
ACTIVITIES
1. Quick Quiz:
1) Which collection area of
clip art, media files, sounds, and movies must be connected to the Internet to
access? (Answer: Web Collections)
2) Do you have to have a
placeholder to insert clip art onto a slide? (Answer: no; you can use the Clip
Art task pane, click on an image and it will be inserted onto a slide without a
placeholder)
3) What does the blue globe
image in the lower-left corner of a clip in the Clip Art task pane represent?
(Answer: the image was obtained from the Microsoft Office Online Web site)
LAB
ACTIVITIES
1. Ask students to open the
Clip Art task pane. Clips are organized in collections such as Academic,
Business, and Technology. Ask them to spend time exploring the various section
of the Clip Art task pane: Search for box, Search in box, Results should be
box, and the links at the bottom. Allow 10-15 minutes for them to explore the
various aspects of the task pane and the large array of clips available.
Encourage them to experiment and explore.
PPT 97: Plan Ahead Box (Critical
Thinking): Adhere to Copyright Regulations
LECTURE
NOTES
·
Discuss
copyright issues
CLASSROOM
ACTIVITIES
1. Critical Thinking: Why
do copyright laws exist? Is it important for a country to establish copyright
laws in order to encourage innovation? Should there be a certain year limit for
copyright? Who should be able to copyright and what should you be able to
copyright?
2. Assign a Project: Ask
students to do a little research regarding copyright laws. They can do general
research on the Web or they can go to the United States Copyright Office at http://www.copyright.gov/. Leave the
assignment open ended to discover something new about copyright laws. You could
even ask them to create a small three or four slide PowerPoint presentation
with the information that they found. If not, you could ask them to share the
information they found with the class.
PPT 101: Resizing
Clip Art and Photographs
LECTURE
NOTES
·
Demonstrate
resizing, deleting, and moving clip art, photographs, and placeholders
·
Use
Figures 2-20 through 2-22 to discuss resizing clip art
·
Use
Figure 2-23 to review resizing a photo
·
Use
Figures 2-24 and 2-25 to demonstrate deleting a placeholder
·
Use
Figures 2-26 and 2-27 to show how to move clips
·
Review
the steps to save an existing presentation with the same file name
FIGURES and TABLES:
Figures — 2-20, 2-21, 2-22, 2-23, 2-24, 2-25, 2-26, 2-27
TEACHER TIPS
Encourage students to get in the habit of
grabbing a corner sizing handle to resize a graphic. A corner sizing handle
will retain the proportion of the graphic and prevent distortion. This is a
good habit to get into.
CLASSROOM
ACTIVITIES
1. Quick Quiz:
1) What do sizing handles
look like? (Answer: small squares and circles)
2) If you really mess up
the size or proportion of a graphic, can you return it back to its original
size? If so, how? (Answer: yes; with the graphic selected, click the Reset
button in the Slides group on the Home tab)
3) How do you deselect a
graphic? (Answer: simply click away from it)
LAB
ACTIVITIES
1. Students may
occasionally have the need to know that characters exist in PowerPoint. To
correctly spell Reñe or résumé or to include the copyright symbol (©) or the Euro
sign (€) students need to know about characters. To insert these characters,
ask students to read the BTW box on page 106. Then ask them type a list of 10 words
that need characters or lines of text that should include a character (such as
the previous examples).
PPT 106: Formatting Title and Content
Text
LECTURE
NOTES
·
Demonstrate
Quick Styles, the Format Painter, shadows, and changing fonts and font colors
·
Use
Figures 2-28 and 2-29 to show how to format title text using Quick Styles
·
Discuss
how to format remaining title text with Quick Styles using Figure 2-30
·
Use
Figures 2-31 and 2-32 to demonstrate how to change the heading font
·
Discuss
shadow text using Figure 2-33
·
Use
Figures 2-34 and 2-35 to discuss changing font color
·
Use
Figures 2-36 and 2-37 to show how to format text using the Format Painter
·
Review
the remaining title text formatting using Figure 2-38
·
Use
Figure 2-39 to demonstrate how to size text
FIGURES and TABLES:
Figures — 2-28, 2-29, 2-30, 2-31, 2-32, 2-33, 2-34, 2-35, 2-36, 2-37, 2-38,
2-39
BOXES:
1.
BTW: Inserting Special Characters.
Demonstrate how to insert characters using the Insert tab on the Ribbon.
2. BTW: Deleting
WordArt. Demonstrate how to delete WordArt text.
3.
Other Ways: Encourage your students to explore other ways to change the font.
4.
Other Ways: Encourage your students to explore other ways to change the font
color.
5.
Other Ways: Encourage your students to explore other ways to format remaining
title text.
TEACHER TIPS
The Format Painter button is invaluable. It not
only saves time in copying and pasting formats from one location to another but
it also ensures that all formats will be applied and all selected sections will
be consistent. Students tend to not be familiar with the Format Painter button.
Demonstrate its use and value with several examples. Also, point out that it is
the same in Word and Excel and to use it whenever possible. They should never
be reformatting something that they can use the Format Painter button on.
CLASSROOM
ACTIVITIES
1. Assign a Project: There
are multiple ways to change a font in a slide. Ask students to use their
existing open presentation or any other presentation with existing text and
compile a list of all of the ways to change the font on a slide. After
selecting text, these ways include:
1) Click Font box arrow on
the Mini toolbar
2) Right-click and select
Font on the shortcut menu, click Font tab
3) Click Dialog Box
Launcher in the Font group, click Font tab
4) Press ctrl+shift+f, click the Font tab
2. Quick Quiz:
1) On which tab is the
Quick Styles button located? (Answer: on the Home tab)
2) What do fonts dependent
on? (Answer: your printer)
3) Is the Format Painter
button on the Mini toolbar? (Answer: yes)
4) After selecting the
Format Painter button, what does the mouse look like? (Answer: a paint brush)
PPT 108: Plan
Ahead Box (Critical Thinking): Use Serif Fonts for Titles
LECTURE
NOTES
·
Discuss
guidelines for title text and how it differs from content body text
PPT 115: Adding and Formatting a
Shape
LECTURE
NOTES
·
Use
Figure 2-40 to show how to increase title slide font size
·
Use
Figures 2-41 through 2-43 to learn how to add a shape
·
Use
Figures 2-44 through 2-46 to demonstrate how to resize a shape
·
Review
how to add text to a shape using Figure 2-47
·
Use
Figures 2-48 through 2-50 to learn how to format shape text and add a Shape
Quick Style
·
Use
Figures 2-51 and 2-52 to demonstrate deleting a placeholder
FIGURES and TABLES:
Figures — 2-40, 2-41, 2-42, 2-43, 2-44, 2-45, 2-46, 2-47, 2-48, 2-49, 2-50,
2-51, 2-52
BOXES:
1.
Other Ways: Encourage students to explore ways to add a shape.
2.
Other Ways: Encourage your students to explore other ways to resize a shape.
TEACHER TIPS
The Quick Styles button is a new feature of
PowerPoint 2007. It is a Live Preview meaning that when you drag the mouse
arrow over a gallery style the selected item shows how it looks if that style
is selected. Live Preview exists for fonts, themes, background styles, and
transitions, as well.
CLASSROOM
ACTIVITIES
1. Group Activity: Divide
the class into small groups. Ask students either to click the Shapes button in
the Drawing group on the Home tab to display the Shapes gallery or to refer to
page 116 of their text. In groups discuss how the Shapes gallery is laid out
and divided. Then brainstorm about content that would be included on a slide
that would be appropriate for using some of the shapes in the Shapes gallery.
For example, the block arrows could be used to indicate the sequence of steps
to set up a wireless Internet connection. The arrows could lead the reader
through the steps rather than simply using the numbering bullets. Ask them to
develop a list of six examples with two of them to be presented to the class.
2. Quick Quiz:
1) After a shape has been
added to the clipboard and is ready to be inserted into a slide, what does the
mouse pointer change to? (Answer: a plus shape)
PPT 122: Plan
Ahead Box (Critical Thinking): Use Simple Transitions
LECTURE
NOTES
·
Demonstrate
transitions
TEACHER TIPS
Transitions should be a seamless, smooth, and
professional transition from one slide to the next. Including transitions
should add to a presentation not distract from it. Most presentations should
have the same transition for all slides. Please emphasize this to students because
this is a very common mistake. They must think that because there are so many,
they need to take advantage of several at the same time! This is not correct;
consistency is essential (and professional).
LECTURE
NOTES
·
Differentiate
between animations and transitions
·
Use
Figures 2-53 through 2-56 to demonstrate how to add a transition between slides
·
Discuss
document properties
·
Review
the steps to change document properties
·
Discuss
the steps to save an existing presentation with the same file name
·
Demonstrate
animation (which will be covered more extensively in a later chapter) and
transitions
·
Use
Figure 2-57 to show how to run an animated slide show
FIGURES and TABLES:
Figures — 2-53, 2-54, 2-55, 2-56, 2-57
BOXES:
1.
BTW: Certification. For more
information on the MCAS program see Appendix F or visit the PowerPoint 2007
Certification Web page.
TEACHER TIPS
Transitions are fun for students. Several
transitions are shown on the Animation tab but if you click the More button in
the bottom-right corner (a downward arrow with a line over it) of the
transitions area, many more transition options will be displayed. After you
have selected a transition, you can choose a transition sound (not sure I would
recommend this or mention it too often to students), speed, and if you would
like the transition applied to all slides. Warn students about using too many transitions
and the extra effects that transitions can include.
CLASSROOM
ACTIVITIES
1. Critical Thinking: What
are some valid reasons to include document properties with a file? Why might
you want to go to the extra time and trouble to include this information? What
if your manager provides you with a file to modify and improve; would it be
important to change the document properties prior to saving the new file? Would
document property information only be used for personal information or could
there be situations that this information might be valuable when viewed by
others?
2. Quick Quiz:
1) What shape is next to a
slide in the Slides tab to indicate that it contains a transition animation
effect? (Answer: a star)
2) What options are
available for transition speeds? (Answer: slow, medium, fast — very fast
existed in previous versions of PowerPoint, but no longer)
3) Can different slide
transition speeds be applied to different slides? (Answer: yes, but it usually
is not recommended)
4) What are some document
properties that you can change? (Answer: author’s name, subject, keywords)
PPT 125: Printing a Presentation as
an Outline and Handouts
LECTURE
NOTES
·
Emphasize
the importance of previewing a presentation (or anything else) prior to
printing
·
Use
Figures 2-58 through 2-63 to discuss previewing and printing an outline
·
Use
Figure 2-64 to review previewing and printing handouts
·
Demonstrate
the Print features of the Print dialog box
·
Demonstrate
the Zoom button to preview a presentation
·
Review
saving and quitting PowerPoint
FIGURES and TABLES:
Figures — 2-58, 2-59, 2-60, 2-61, 2-62, 2-63, 2-64
BOXES:
1.
BTW: Quick Reference. Point out the
location for the Quick Reference Summary and the PowerPoint 2007 Quick
Reference Web page.
2.
Other Ways: Encourage your students to explore other ways to preview and print
an outline.
TEACHER TIPS
Time should be spent demonstrating all of the
print options available in PowerPoint. Students should always be previewing
work prior to printing and PowerPoint is no exception. They are able to print
slides, handouts (with varying numbers of slides per page), notes, and an
outline. Each of these is available in the Print What list in the Page Setup
group on the Print Preview tab. They can also change the number of copies to
print, grayscale/color, and print only selected slides. It is worth the time to
mention all of these features and, once again, emphasize previewing prior to
printing so paper is not wasted printing something that you are surprised at.
CLASSROOM
ACTIVITIES
1. Class Discussion: Do students
think there is a paper printing problem on campus? What ideas can students come
up with to attempt to save paper? What reasonable solutions can each student
take to reduce their amount of printing?
2. Quick Quiz:
1) What button do you
select in the Print dialog box if your specific printer does not display in the
Name box? (Answer: Properties)
2) What is the maximum
number of slides that can be printed on one page? (Answer: 9)
3) What is the default
slide print order? (Answer: Horizontal)
·
Learn
It Online is a series of online student exercises that test your knowledge of
chapter content and key terms.
·
Apply
Your Knowledge is a student assignment that helps you to reinforce the skills
and apply the concepts you learned in this chapter.
·
Extend
Your Knowledge is a student assignment that challenges you to extend the skills
you learned in this chapter and to experiment with new skills. You may need to
use Help to complete the assignment.
·
Make
It Right is a student assignment that requires you to analyze a presentation
and correct all errors and/or improve the design.
·
In
the Lab (Lab): In the Lab is a series of student assignments that ask you to
design and/or create a presentation using the guidelines, concepts, and skills
presented in this chapter. The assignments are listed in order of increasing
difficulty.
·
Cases
and Places is a series of student assignments where you apply your creative
thinking and problem solving skills to design and implement a solution.
·
animation
(PPT 122)
·
background
style (PPT 89)
·
clip
(PPT 95)
·
Clip
Art task pane (PPT 95)
·
clip
collections (PPT 95)
·
custom
layout (PPT 92)
·
fill
effects (PPT 89)
·
Format
Painter (PPT 106)
·
layout
(PPT 92)
·
Layout
gallery (PPT 92)
·
Microsoft
Clip Organizer (PPT 95)
·
My
Collections (PPT 95)
·
Office
Collections (PPT 95)
·
Print
What list (PPT 126)
·
Quick
Styles (PPT 106)
·
resizing
(PPT 101)
·
selection
rectangle (PPT 101)
·
shadow
(PPT 110)
·
Shared
Collections (PPT 95)
·
sizing
handles (PPT 101)
·
slide
transition (PPT 122)
·
Web
Collections (PPT 95)