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Table
of Contents
Students
will have mastered the material in this Chapter One when they can:
l Start and quit
PowerPoint
l Describe the PowerPoint
window
l Select a document theme
l Create a title slide and
text slides with single- and multi-level bulleted lists
l Save a presentation
l Copy elements from one
slide to another
l View a presentation in
Slide Show view
l Open a presentation
l Display and print a
presentation in grayscale
l Check spelling
l Use PowerPoint Help
LECTURE NOTES
·
Describe Microsoft Office PowerPoint 2007
·
Describe the nine major features of
PowerPoint 2007
·
Discuss
the terms presentation and slide show
CLASSROOM ACTIVITIES
1.
Class Discussion: Ask students to list
occupations in which the skill of making an exciting or pleasing presentation
can mean the difference between success and failure. What products, or people,
are known for the way they are presented? Why? How can an effective
presentation enhance a message? How can the wrong image confuse or distort a
person’s message? Ask them for examples.
LECTURE NOTES
·
Describe
and review the requirements of the presentation using Figures 1-1a through 1-1e
·
Review
the tasks performed to create the presentation
FIGURES
and TABLES: Figures — 1-1a, 1-1b, 1-1c, 1-1d, 1-1e
TEACHER TIPS
Introduce PowerPoint 2007 to students by using
the slides in Figures 1-1a through 1-1e. Point out the different slide layouts:
title slide, single-level bulleted list slide, multi-level bulleted list
slides, and closing slide. The document theme that they choose will determine
how text is entered and the size, color, and styles of the font. Be clear that the
Figures 1-1a through 1-1e show students what their final presentation will look
like for this chapter.
It is helpful at this point to reveal any
personal experiences that you have had or have seen in regard to appropriate or
inappropriate themes, graphic choices, and animations. It is helpful for
students to understand the importance of choosing carefully when you point out
that the Crayon background would not be appropriate for a presentation to a
group about health insurance, for example. Or that car screeching animated
bullets gets old after just one line.
Emphasize the importance of creating two ways to
transfer a file from one location to another. Suggest that they always save
their presentation to a flash drive and email it to themselves when they must
be assured that they will have access to it for a presentation. Backups are
essential!
CLASSROOM ACTIVITIES
1.
Class Discussion: Ask students how many
of them have the need to create a PowerPoint presentation? Can they think of
places in their lives (such as clubs, jobs, and volunteer activities) where a
PowerPoint presentation could be advantageous? Where might they use it?
2. Group Activity: Divide
the class into small groups. Ask students to create a specific scenario
(classroom, business, or volunteer activity) that might be conducive to a
PowerPoint presentation. Ask them to address some of the following concerns:
1) What types of themes
would be appropriate?
2) Would graphics be
appropriate? What types would and what types would not be appropriate?
3) If you will be creating
the file in a different location than where you will be presenting it, what do
you need to do to be assured it will be accessible when you are ready to give
it?
3.
Assign a Project: Printed advertisements
on posters and in newspapers and magazines are like one-slide presentations,
designed to attract the eye and provide information. Of course, they also
attempt to lure customers. Have students locate an effective print
advertisement. What information does the advertisement provide? How does the
intended audience of the advertisement impact the advertisement’s design? Why
is the advertisement effective? Encourage students to keep their answers to
these questions in mind as they use PowerPoint to create presentations. Also,
have them assess the advertisement based on presentation guidelines given in
the chapter.
4.
Quick Quiz:
1) If you are giving a
presentation for a class or business, how should PowerPoint be used? (Answer:
PowerPoint should accompany the speaker’s message and help the audience members
retain information)
2) What can you provide
audience members to help retain information presented by a speaker?(Answer: handouts)
LECTURE NOTES
·
Point
out that the figures in this book require a resolution of 1024 x 768, and refer
students to Appendix E for more information about how to change the resolution
on their computers
·
Use
Figures 1-2 and 1-3 to illustrate starting PowerPoint
FIGURES and TABLES:
Figures — 1-2, 1-3
BOXES:
1.
BTW: Decreasing Resolution. Mention
to students that, at times, it may be necessary to decrease the resolution of a
monitor if you know you are going to run your presentation on another computer
that uses a lower resolution, such as 800 x 600 or 640 x 480. This lower
resolution, however, may affect the appearance of the slides.
2.
Other Ways: Encourage your students to explore other ways of starting
PowerPoint.
TEACHER TIPS
There are alternate
ways to start PowerPoint: 1) Many students will be familiar with desktop icons.
Note that a desktop icon is an alternate way to start PowerPoint. 2) They also can
locate a PowerPoint file in My Computer or Windows Explorer and open the file
and it will open PowerPoint. 3) If they previously used PowerPoint, it will be
listed in the Start menu of the recently used programs.
CLASSROOM ACTIVITIES
1. Group Activity: Divide
the class into small groups. Ask students to compare the PowerPoint window to
other Microsoft 2007 applications (such as Word and Excel). What similarities
do they see? What differences exist?
2. Quick Quiz:
1) What is a maximized
window? (Answer: A maximized window fills the entire screen)
LECTURE NOTES
·
Define slide, layouts, Title Slide, and landscape
orientation
·
Use
Figure 1-4 to introduce the components of the PowerPoint window
·
Discuss
Slides and Outline tabs, Slide pane, status bar, view buttons, Notes pane,
scroll box, scroll bar, scroll arrow, Previous Slide and Next Slide buttons,
and the mouse pointer
·
Describe
the three main views shown by buttons in the bottom-right corner of the window:
·
Introduce
interface features of Office 2007 using Figures 1-5a and 1-5b
·
Introduce
the Ribbon, top-level tabs, Home tab, and groups
·
Use
Figure 1-6 to illustrate contextual tabs
·
Describe
galleries, live preview, Enhanced ScreenTips, the Dialog Box Launcher, and a
task pane using Figures 1-7 through 1-9
·
Demonstrate
the Mini toolbar, shortcut menu, the Quick Access toolbar, the Office Button, menu,
submenu, Key Tip badge, and Key Tips using Figures 1-10a through 1-15
FIGURES
and TABLES: Figures — 1-4, 1-5a, 1-5b, 1-6, 1-7, 1-8, 1-9, 1-10a, 1-10b, 1-11, 1-12a,
1-12b, 1-12c, 1-13, 1-14, 1-15
1. BTW:
Portrait Page Orientation. Demonstrate
how to change the slide orientation to portrait.
2. BTW:
Using the Notes Pane. Demonstrate how
to type comments to yourself in the Notes pane.
3. BTW:
Minimizing the Ribbon. Demonstrate
how to minimize and restore the Ribbon.
4. BTW:
Turning Off the Mini Toolbar. Demonstrate
how to turn off the Mini toolbar.
5. BTW:
Quick Access Toolbar Commands. Demonstrate
how to add buttons to the Quick Access Toolbar.
TEACHER TIPS
Discuss the PowerPoint 2007 window in Figures 1-3, 1-4,
and 1-5a and -5b. Starting with Figure 1-3, point out the title bar, as well as
the Minimize, Maximize/Restore Down, and Close buttons. Define a slide as the
basic unit of a PowerPoint presentation.
It is common to
retain the default landscape slide orientation, but it is possible to change
the slide layout to portrait. This could be helpful if photographs that were in
portrait layout were often used within a presentation.
The Notes pane is
handy as a location to include notes that you would like to convey to your
audience. The notes can be printed for the audience or for yourself.
It is very helpful to
know that the Ribbon can be minimized, thus allowing more screen space for
slides. To minimize the Ribbon, right-click the Ribbon, click Minimize the
Ribbon on the shortcut menu, double-click the active tab, or press ctrl+f1. To restore the Ribbon, use the
same process.
The Mini toolbar can
be turned off if you do not find it helpful. Just click the Office Button,
click the PowerPoint Options button on the Office Button menu, and then clear
the Show Mini Toolbar on selection check box in the panel.
CLASSROOM ACTIVITIES
1. Group Activity: Divide
the class into small groups. Ask each group to label as many parts of the
PowerPoint window in Figure 1-4 as possible. Have them skip the buttons on the
toolbar but ask them to label all other features that they can. Have an
informal contest to see which group can label the largest number of features.
Go over them in class so that everyone is aware of all of the parts of the
window.
2. Quick Quiz:
1) What is a placeholder
and what can it contain? (Answer: A placeholder is a box with dotted or
hatch-marked borders that are displayed when you create a new slide. A content
text placeholder is displayed for text, art, or a table, chart, picture,
graphic, or movie.)
2) Why might you want to
add a button to the Quick Access Toolbar? (Answer: The Quick Access Toolbar
offers easy access to buttons used frequently)
3) What buttons are on the
Quick Access Toolbar by default? (Answer: Save, Undo, and Redo)
4) What is the default view
of PowerPoint? (Answer:
5) What is a gallery?
(Answer: A set of choices, often graphical, arranged in a grid or in a list)
6) What does live preview
allow? (Answer: It allows you to point to a gallery choice and see its effect
in the document — without actually selecting the choice)
7) What does the Mini toolbar contain? (Answer:
Commands related to changing the appearance of text in a slide)
8) When does a shortcut
menu appear? (Answer: When you right-click an object)
9) What happens when you
press a Key Tip? (Answer: Additional Key Tips related to the selected command
may appear)
PPT 16:
Choosing a Document Theme
LECTURE NOTES
·
Discuss the document theme with the Office theme as
the default
·
Use Figures 1-16 through 1-18 to illustrate
choosing a document theme
FIGURES and TABLES:
Figures — 1-16, 1-17, 1-18
Emphasize how important it is for students to
choose an appropriate theme based on the content of the presentation and the
audience. Most of the themes in PowerPoint 2007 do not have special effects
such as crayons or fireworks as some of the themes in PowerPoint 2003 had so it
is not as important to choose carefully; however, the feel of the theme should
be in line with the content.
CLASSROOM ACTIVITIES
1. Critical
Thinking: Ask students how many document themes are available in PowerPoint
2007. Do they think that any additional themes might be available? Where? The
More Themes on Microsoft Online option is available under the theme gallery. Ask
them to select this option, thus going to Microsoft’s Web site. Search for
additional document themes that they might be able to download. Ask students to
identify two specific themes and what type of presentation they might be well
suited for.
2.
Quick
Quiz:
1)
How
are document themes arranged? (Answer: In alphabetical order running left to
right by theme name)
PPT 16: Plan
Ahead Box (Critical Thinking): Find the Appropriate Theme
LECTURE NOTES
·
Discuss how to select the document theme
·
Describe why some PowerPoint slide show designers
use the default Office Theme
PPT 18:
Creating a Title Slide
LECTURE NOTES
·
Describe how default title slides have
two placeholders: title and subtitle
·
Use Figures 1-19 and 1-20 to illustrate
entering the presentation title
·
Discuss that all slides other than a
blank slide have a placeholder for a title at the top of the slide
·
Discuss line wrapping in placeholders,
the backspace and delete
keys, paragraphs marked with the enter
key, and levels
·
Use Figures 1-21 and 1-22 to illustrate
entering the presentation subtitle paragraph
FIGURES
and TABLES: Figures — 1-19, 1-20, 1-21, 1-22
TEACHER TIPS
The AutoFit button
displays when you have typed text that does not fit on one line. The AutoFit
Options button allows you to AutoFit Text to Placeholder (the default and
happens automatically if you just keep typing more text), Stop Fitting Text to
This Placeholder (the extra text will spill outside of the placeholder), and
Control AutoCorrect Options (which opens the AutoCorrect dialog box and allows
changes for AutoCorrect, Smart Tags, and AutoFormat As You Type commands).
Point out to students
that they can highlight a word, for example, and type a new word and it will
replace the existing text. Many students highlight the word, press delete or backspace, and then type the new word. Eliminate the middle
step for them.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1)
How
many sizing handles are on each placeholder? (Answer: Eight)
2)
How
many paragraph levels does PowerPoint allow? (Answer: Five)
PPT 18: Plan
Ahead Box (Critical Thinking): Choose the Words for the Slide
LECTURE NOTES
·
Discuss the importance of choosing appropriate text
for the title slide
·
Describe why some PowerPoint users create the title
slide as their last step
CLASSROOM ACTIVITIES
1. Class Discussion: Ask students to think of 10
titles of books or movies. Ask them to consider how interesting, clever, and
appealing they are. Do they peak your interest? Then ask them to rank them in
order from 1 to 10 based on these combined criteria. Call on several students
to share their number one title and why they chose it the highest.
PPT 20: Plan
Ahead Box (Critical Thinking): Identify How to Format Specific Elements of the Text
LECTURE NOTES
·
Discuss why you may want to change a document’s
text attributes, color scheme, and layout
·
Discuss graphic designer rules (graphic designers
have created the themes): avoid all capital letters, use a minimum of 24 point
font text size, and choose colors carefully
CLASSROOM ACTIVITIES
1.
Class Discussion: How important is color
and a specific color scheme? In advertising it is very important. Many well-known
household name brands have a color scheme that the majority of consumers can
identify. Ask students the color scheme of McDonalds (red and yellow), Burger
King (red, blue, and yellow), Google (blue, red, yellow, and green), and UPS
(brown and gold). Ask students to come up with five or six in addition to these
examples. Check the Internet if you are in a lab setting to confirm their color
schemes.
LAB ACTIVITIES
1.
The previous Class Discussion activity
could be done in a lab. If all students are comfortable with using an Internet
browser, you could do the previous activity in a lab setting. Ask students to
individually think of three companies or organizations that can be identified
by their color scheme. Then ask them to verify their choices through the
Internet. You could also ask them to locate one or two more with unique color
schemes through the Internet that they had not thought of.
PPT 21:
Formatting Characters in a Presentation
LECTURE NOTES
·
Define font characteristics: style, size, and point
(1/72 of an inch in height)
·
Demonstrate font formats: italics, bold, color,
increase/decrease, and size
·
Use Figures 1-23 and 1-24 to illustrate selecting a
paragraph
·
Use Figure 1-25 to illustrate how to select
multiple paragraphs
·
Describe how to change the text color using Figures
1-26 and 1-27
·
Use
Figures 1-28 and 1-29 to show how to select a group of words
·
Discuss
increasing font size using Figure 1-30
·
Use
Figure 1-31 to discuss bolding text
·
Use
Figure 1-32 and 1-33 to illustrate decreasing the title slide title text font
size
FIGURES
and TABLES: Figures — 1-23, 1-24, 1-25, 1-26, 1-27, 1-28, 1-29, 1-30, 1-31, 1-32,
1-33
BOXES:
1.
BTW: Formatting Words. Demonstrate
how to format a word by having the insertion point anywhere within a word.
2.
Other Ways: Encourage your students to explore other ways of italicizing a
paragraph.
3.
Other Ways: Encourage your students to explore other ways to change the text
color.
4.
Other Ways: Encourage your students to explore other ways to increase font
size.
5.
Other Ways: Encourage your students to explore other ways to bold text.
6.
Other Ways: Encourage your students to explore other ways to decrease the title
slide title text font size.
TEACHER TIPS
A full word does not
need to be highlighted to apply formatting features to it. For example, click
just in one word and then click the Italic button. The full word is italicized.
If you do want to
select a full word, you can double-click and the word will be selected;
triple-click and the paragraph will be selected. Encourage student to use these
mouse shortcuts rather than dragging to select each specific character.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1)
What
is another word for typeface? (Answer: Font)
2)
What
is the size of one point? (Answer: 1/72 of an inch in height)
3)
What is the keyboard shortcut for
italics? (Answer: ctrl+i)
4)
What is the keyboard shortcut for bold?
(Answer: ctrl+b)
LAB ACTIVITIES
1.
Ask students to type their first and last
name in a placeholder on a slide. Have them copy and paste their name until
they have a total of 10 lines of text. Ask them to creatively format each name line
using a variety of fonts, formatting, sizes, and colors so that each one is
individual, creative, and unique.
PPT 23: Plan
Ahead Box (Critical Thinking): Identify How to Format Specific Elements of the Text
LECTURE NOTES
·
Discuss color blindness; at least 15 percent of men
have difficulty distinguishing varying shades of green or red
·
Discuss
how this problem is more pronounced when the colors appear in small areas
PPT 25: Plan Ahead Box (Critical Thinking): Identify How to Format
Specific Elements of the Text
LECTURE NOTES
·
Discuss avoiding line wraps or adjusting font size
LECTURE
NOTES
·
Introduce
the terms file and file name
·
Explain
why it is important to save the presentation frequently
·
Illustrate
how to save a presentation in Microsoft Vista using Figures 1-34 through 1-38
FIGURES
and TABLES: Figures — 1-34, 1-35, 1-36, 1-37, 1-38
BOXES:
1.
BTW: Saving in a Previous PowerPoint
Format. Demonstrate how to save a PowerPoint file in PowerPoint 97-2003
format.
2.
Other Ways: Encourage your students to explore other ways of saving a
presentation.
TEACHER TIPS
When saving in
Microsoft Vista, if the Navigation pane is not displayed in the Save As dialog
box, click the Browse Folders button to expand the dialog box. If a Folders
list is displayed below the Folders button, click the folders button to remove
the Folders list.
CLASSROOM
ACTIVITIES
1.
Quick
Quiz:
1) How many characters can
a file name have in Microsoft Vista? (Answer: 260)
2) What is a folder?
(Answer: A specific location on a storage medium)
3) Name at least six invalid
characters for file names in Microsoft Vista? (Answer: backslash (\), slash
(/), colon (:), asterisk (*), question mark (?), quotation mark (“), less than
symbol (<), greater than symbol (>), and vertical bar (|))
4) What information is
included in file properties? (Answer: file name, author name, date the file was
modified, and tags)
LAB
ACTIVITIES
1.
The
Save As feature in PowerPoint 2007 offers five different formats to save a
PowerPoint file. Ask students to closely read and investigate each format. Then
ask them to create realistic scenarios in which they might use each format. You
can ask them to write their scenarios or simply think of a scenario to share
with the class. If you are not in a lab or choose not to use the computer, it
is possible to do this exercise using Figures 1-34, 1-35, and 1-36. Reconvene
the class and compare the suggested circumstances to show why each format might
be used and clarify any misunderstandings.
PPT 26: Plan Ahead Box (Critical Thinking): Determine Where to Save
the Document
LECTURE NOTES
·
Discuss various storage media and when to use each
·
Describe why to save a backup copy
·
Discuss portable media and their benefits
PPT 29:
Adding a New Slide to a Presentation
LECTURE
NOTES
·
Point
out the New Slide button on the Home tab
·
Use
Figures 1-39 and 1-40 to illustrate adding a new text slide with a bulleted
list
FIGURES
and TABLES: Figures — 1-39, 1-40
BOXES:
1.
Other Ways: Encourage your students to explore other ways to add a new text
slide with a bulleted list.
CLASSROOM
ACTIVITIES
1.
Group
Activity: Divide the class into small groups and have them each look at Figure 1-40
in the textbook. The figure has many callouts that describe various aspects of
the PowerPoint window after inserting a new slide. Ask them to cover up each
callout for another student and have them ask the student to identify each of
the labeled sections. Emphasize the importance that all students are aware of
all of these so invite questions.
2.
Quick
Quiz:
1) What is the keyboard
shortcut to insert a new slide? (Answer: ctrl+m)
2) On which tab is the New
Slide button located? (Answer: Home)
PPT 31: Plan
Ahead Box (Critical Thinking): Choose the Words for the Slide
LECTURE NOTES
·
Discuss the importance of the 7 x 7 rule
PPT 31:
Creating a Text Slide with a Single-Level Bulleted List
LECTURE NOTES
·
Remind students that all slides except the Blank
slide has a title placeholder
·
Use
Figure 1-41 to illustrate entering a slide title
·
Use
Figure 1-42 to show how to select a text placeholder
·
Define line spacing and single-level bulleted lists
·
Use Figures 1-43 and 1-44 to illustrate typing a
single-level bulleted list
FIGURES
and TABLES: Figures — 1-41, 1-42, 1-43, 1-44
BOXES:
1.
Other Ways: Encourage your students to explore other ways to select a placeholder.
TEACHER TIPS
Encourage students to
change (increase) line spacing if they want more room between bulleted lines of
text rather than skip bullets. Also, discuss how pressing the enter key defines a paragraph. This is
helpful to understand because they can triple-click the mouse to select a
paragraph, which may only be a word (different than they typically think of as
a paragraph in a word processed document, for example).
CLASSROOM
ACTIVITIES
1.
Quick
Quiz:
1)
List
at least four of the six icons grouped in the middle of a new slide. (Answer: table, chart, SmartArt graphic, picture,
clip art, and media clip)
PPT 33:
Creating a Text Slide with a Multi-Level Bulleted List
LECTURE NOTES
·
Compare a single-level bulleted list to a
multi-level bulleted list
·
Use
Figures 1-45 and 1-46 to illustrate adding a new slide and entering a slide
title
·
Discuss promoting and demoting text
·
Use Figures 1-47 through 1-50 to show how to type a
multi-level bulleted list
·
Discuss typing the remaining text for Slide 3 using
Figure 1-51
·
Use Figure 1-52 to illustrate creating Slide 4
·
Use Figures 1-53 through 1-55 to show how to create
a third-level paragraph
·
Discuss typing the remaining text for Slide 4 using
Figure 1-56
FIGURES
and TABLES: Figures — 1-45, 1-46, 1-47, 1-48, 1-49, 1-50, 1-51, 1-52, 1-53, 1-54,
1-55, 1-56
BOXES:
1.
Other Ways: Encourage your students to explore other ways to add a new slide
and enter a slide title.
2.
Other Ways: Encourage your students to explore other ways to type a multi-level
bulleted list.
TEACHER TIPS
One very important
keyboard shortcut for students to learn early is the tab and shift+tab
keys. The tab key indents a
bulleted line of text to the next level and, after pressing enter at the end of a bulleted line of
text, the shift+tab keys demote
the bullet level to the higher paragraph level. Be sure all students are
familiar with these keyboard strokes and it will save them a lot of time.
PPT 39: Plan
Ahead Box (Critical Thinking): Choose the Words for the Slide
LECTURE NOTES
·
Define black slide
·
Discuss the default PowerPoint setting that uses a
black slide at the end of presentations
·
Discuss why it is a benefit to have a final closing
slide
CLASSROOM
ACTIVITIES
1. Critical Thinking:
PowerPoint’s default setting is to end a presentation with a black slide. What
are reasons for ending a slide presentation with a black slide? Is it a good
idea? Why or why not? What might be an alternate way to end a slide show?
PPT 40:
Ending a Slide Show with a Closing Slide
LECTURE NOTES
·
Demonstrate why and how to duplicate a slide using
Figures 1-57 through 1-59
·
Demonstrate
drag and drop in the Tabs pane using Figure 1-60
·
Use
Figures 1-61 through 1-63 to illustrate deleting all text in a placeholder
FIGURES
and TABLES: Figures — 1-57, 1-58, 1-59, 1-60, 1-61, 1-62, 1-63
BOXES:
1.
Other Ways: Encourage your students to explore other ways to arrange a slide.
2.
Other Ways: Encourage your students to explore other ways to delete all text in
a placeholder.
TEACHER TIPS
Students need to be
aware that dragging and dropping is a common feature of nearly all software.
They should become comfortable using this method. They also can drag and drop
selected text or an object from one window to another window. For example, you
can open two PowerPoint presentations and demonstrate how to drag and drop a slide
from one presentation window into the other. Students may want to be familiar
with this so that different students can create separate slides for a classroom
presentation, for example, and then combine them into one presentation.
CLASSROOM
ACTIVITIES
1.
Quick
Quiz:
1) From what two locations
in PowerPoint can you drag and drop slides into different locations? (Answer: The
Outline tab and the Slide Sorter view)
2) What does the border of
a placeholder look like when the border is selected? (Answer: A solid line)
3) What does the border of
a placeholder look like when the text inside of a placeholder is selected?
(Answer: A dashed line)
4) Where is the Cut button
located? (Answer: In the Clipboard group on the Home tab)
PPT 43: Changing Document Properties and Saving Again
LECTURE NOTES
·
Describe document properties, also known as
metadata: project author, title, and subject
·
Contrast
standard properties and automatically updated properties
·
Illustrate
how to change document properties using Figures 1-64 through 1-66
·
Illustrate
how to save an existing presentation with the same file name using Figure 1-67
FIGURES
and TABLES: Figures — 1-64, 1-65, 1-66, 1-67
BOXES:
1.
BTW: Converters for Earlier PowerPoint
Versions. Demonstrate how to access updates and converters if you are using
earlier versions of PowerPoint from the Microsoft Web site.
2.
Other Ways: Encourage your students to explore other ways to save existing
presentations with the same file name.
TEACHER TIPS
It is helpful to know
that the Microsoft Office Web site offers updates and converters so that
PowerPoint 2007 files can be viewed in previous versions. The Microsoft Office
Compatibility Pack for Word, Excel, and PowerPoint 2007 File Format allows you
to open, edit, and save Office 2007 files.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1) What are document
properties (metadata)? (Answer: The details about a file)
2) What are automatically
updated properties? (Answer: File system properties, such as the date you
create or change a file, and statistics, such as the file size)
3) What are the nine menu
options on the Office Button menu? (Answer: New, Open, Save, Save As, Print,
Prepare, Send, Publish, and Close)
4) What is one keyboard
shortcut to save a file? (Answer: ctrl+s
or shift+f12)
PPT 46:
Moving to Another Slide in
LECTURE NOTES
·
Demonstrate ways to move between slides
·
Use Figures 1-68 through 1-70 to illustrate using
the scroll box on the Slide pane to move to another slide
FIGURES
and TABLES: Figures — 1-68, 1-69, 1-70
BOXES:
1.
Other Ways: Encourage your students to explore other ways to use the scroll
box.
PPT 48:
Viewing the Presentation in Slide Show View
LECTURE NOTES
·
Show where the Slide Show button is in the
PowerPoint window using Figure 1-71
·
Use
Figures 1-71 and 1-72 to illustrate how to start Slide Show view
·
Demonstrate how to move manually through a slide
show using Figures 1-73 and 1-74
·
Show the Slide Show toolbar, known as the pop-up
menu
·
Use Figure 1-75 to illustrate displaying the pop-up
menu and going to a specific slide
·
Use Figure 1-76 to illustrate using the pop-up menu
to end a slide show
FIGURES
and TABLES: Figures — 1-71, 1-72, 1-73, 1-74, 1-75, 1-76
BOXES:
1.
Other Ways: Encourage your students to explore other ways to start Slide Show
view.
2.
Other Ways: Demonstrate how to move manually through slides in a slide show.
3.
Other Ways: Encourage your students to explore other ways to use the pop-up
menu to end a slide show.
TEACHER TIPS
Two helpful keyboard
shortcuts for running and ending a presentation are f5 and esc,
respectively. These two keys are definitely worth remembering.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1) Where does the pop-up
menu appear when you are running a slide show? (Answer: Near the mouse when you
right-click)
2) What are the 10 options
on the pop-up menu? (Answer: Next, Previous, Last Viewed, Go to Slide, Custom
Show, Screen, Pointer Options, Help, Pause, and End Show)
3) What keyboard keys can
be used to advance and reverse slides? (Answer: page up and page down,
and the right, left, down, and up arrow keys)
LECTURE
NOTES
·
Discuss quitting PowerPoint
·
Review the dialog box options resulting from
quitting PowerPoint using Figure 1-77
FIGURES
and TABLES: Figure — 1-77
BOXES:
1.
Other Ways: Encourage your students to explore other ways to quit PowerPoint.
TEACHER TIPS
There are a variety of ways to quit PowerPoint
(as with other Microsoft Office 2007 programs: 1) With one document open, double-click
the Office Button; 2) Click the Office Button, click Exit PowerPoint on the Office
Button menu; 3) With one document open, right-click the Microsoft PowerPoint
button on the Windows Vista taskbar, click Close on the shortcut menu; and 4) With
one document open, press alt+f4.
CLASSROOM ACTIVITIES
1. Class Discussion: Ask if
any students remember what saving files was like prior to
2. Quick Quiz:
1) What happens if you
click the Cancel button in the dialog box that results when you quit PowerPoint?
(Answer: The dialog box closes and the presentation is redisplayed without any
changes being saved)
PPT 53:
Starting PowerPoint and Opening a Presentation
LECTURE
NOTES
·
Demonstrate
starting PowerPoint and opening a presentation using Figures 1-78 through 1-80
FIGURES
and TABLES: Figures — 1-78, 1-79, 1-80
BOXES:
1.
Other Ways: Encourage your students to explore other ways to open a
presentation from PowerPoint.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1) Why might you want to
retrieve a presentation from a storage medium? (Answer: You might want to
revise the presentation or print it.)
2) What documents are shown
in the Recent Documents list? (Answer: The most recently opened document file
names)
PPT 55: Checking
a Presentation for Spelling Errors
LECTURE
NOTES
·
Define
custom dictionary and discuss its use to check presentations for spelling
errors and style consistency
·
Use
Table 1-1 to discuss the Spelling dialog box buttons and actions
·
Use
Figures 1-81 through 1-84 to illustrate checking spelling
FIGURES
and TABLES: Figures — 1-81, 1-82, 1-83, 1-84
BOXES:
1.
Other Ways: Encourage your students to explore other ways to check spelling.
TEACHER TIPS
The buttons in the Spelling Dialog box, Table
1-1, can be used to:
·
Ignore
– Ignore the highlighted error
·
Ignore
All – Ignore all instances of the highlighted error in this presentation and
throughout the current PowerPoint session
·
Change
– Change the highlighted error to the current selection in the Suggestions list
·
Change
All – Change all instances of the highlighted error in this presentation
·
Add
– Add the highlighted word to the custom dictionary
·
Suggest
– Add the highlighted word to the Suggestions list
·
AutoCorrect
– Add the error and its correction to the AutoCorrect list so that it will be
corrected automatically when it is typed
·
Close
– Close the Spelling dialog box
Emphasize the importance of spell checking a
presentation but do not forget to communicate the added importance of
self-editing a presentation. Show them that f7
is the spell check key and to use it regularly!
CLASSROOM ACTIVITIES
1.
Assign
a Project: Ask students to create a list of 10 words that they may use somewhat
regularly that would not be in a standard dictionary. Then ask them to put a
check mark next to the ones that would be helpful to add to the dictionary. As
a challenge, ask them to discover if they can remove words from the dictionary
that they mistakenly add.
LECTURE
NOTES
·
Discuss
the types of corrections made to presentations
·
Describe
the three methods of deleting text
·
Discuss
how to replace text in an existing slide
BOXES:
1.
BTW: Certification. For more
information on the MCAS program see Appendix F or visit the PowerPoint 2007
Certification Web page.
TEACHER TIPS
List the three types of corrections generally
made to a presentation: additions,
deletions, and replacements. Tell when each type of
correction is necessary. Explain that editing text in PowerPoint essentially is
the same as editing text in a word processing program.
CLASSROOM
ACTIVITIES
1. Group Activity: Create a slide slow with several common errors. Suggestions include: there/their, its/it’s, too/to, too much text on each of three bullets, misspelled words, too many bullets on a slide, etc. Then divide the class into two groups. Ask each group to identify every correction that should be made. Have them list the errors and the corrections on a sheet of paper. Ask each group for one correction they would make and why. Then see if all groups agree. You should come out with one finalized, improved presentation.
PPT 59:
Displaying a Presentation in Grayscale
LECTURE
NOTES
·
Use
Figures 1-85 through 1-88 to illustrate displaying a presentation in grayscale
FIGURES
and TABLES: Figures — 1-85, 1-86, 1-87, 1-88
TEACHER TIPS
The Color/Grayscale button is on the
Color/Grayscale group on the View tab. The Color/Grayscale button shows the
presentation in black and white; Pure Black and White alters the slide’s
appearance so that black lines display on a white background, and shadows and
other graphical effects are hidden.
Emphasize the importance of viewing a
presentation on the screen just the way you will print it so as to not waste
paper.
PPT 59: Printing
a Presentation
LECTURE
NOTES
·
Introduce
the terms hard copy and printout
·
Describe
why you may want to print handouts
·
Illustrate
how to print a presentation using Figures 1-89 through 1-90e
·
Describe
making transparencies
FIGURES
and TABLES: Figures — 1-89, 1-90a, 1-90b, 1-90c, 1-90d, 1-90e
BOXES:
1.
BTW: Quick Reference. Point out the
location for the Quick Reference Summary and the Word 2007 Quick Reference Web
page.
2.
Other Ways: Encourage your students to explore other ways to print a presentation.
TEACHER TIPS
Save first,
then print! Many people believe that getting information from the computer to
the printer is one of the most difficult tasks in using the computer. It is
quite true that trying to print a document may cause the document to be
changed, or may cause the computer system to freeze. For this reason, it is
always a good idea to save a document before students attempt to print it.
Also, point out that ctrl+p is the shortcut method of printing and handy to remember.
CLASSROOM
ACTIVITIES:
1.
Assign
a Project: Ask students to click the Office Button and the Print command. Ask
them to become familiar with the three options: Print, Quick Print, and Print
Preview. What is the difference between Print and Quick Print? When should you
use the Print Preview command? Then have them open the Print dialog box. Point
out that they can select a different printer with the arrow on the Name box,
change the number of copies that print, print only selected slides, print
handouts, and preview from this box.
LECTURE
NOTES
·
Introduce
PowerPoint Help
·
Use
Figures 1-91 through 1-93 to search for PowerPoint Help
·
Discuss
the steps to quit PowerPoint
FIGURES
and TABLES: Figures — 1-91, 1-92, 1-93
BOXES:
1.
BTW: PowerPoint Help. Demonstrate how
to access PowerPoint Help.
2.
Other Ways: Encourage your students to explore other ways to search for
PowerPoint Help.
CLASSROOM ACTIVITIES
1.
Quick
Quiz:
1) Where is the Microsoft
Office PowerPoint Help button located? (Answer: Near the upper-right corner of
the PowerPoint window)
2) Can a PowerPoint Help
window be minimized and maximized? (Answer: Yes)
3) What buttons exist near
the top of a PowerPoint Help window? (Answer: Back, Forward, Stop, Refresh,
Home, Print, Change Font Size, Show Table of Contents, and Keep on Top
·
Learn
It Online is a series of online student exercises that test your knowledge of
chapter content and key terms.
·
Apply
Your Knowledge is a student assignment that helps you to reinforce the skills
and apply the concepts you learned in this chapter.
·
Extend
Your Knowledge is a student assignment that challenges you to extend the skills
you learned in this chapter and to experiment with new skills. You may need to
use Help to complete the assignment.
·
Make
It Right is a student assignment that requires you to analyze a presentation
and correct all errors and/or improve the design.
·
In
the Lab (Lab): In the Lab is a series of student assignments that ask you to
design and/or create a presentation using the guidelines, concepts, and skills
presented in this chapter. The assignments are listed in order of increasing
difficulty.
·
Cases
and Places is a series of student assignments where you apply your creative
thinking and problem solving skills to design and implement a solution.
·
active
tab (PPT 9)
·
AutoFit
(PPT 19)
·
Automatically
updated properties (PPT 44)
·
black
slide (PPT 39)
·
charting
(PPT 2)
·
collaborating
(PPT 2)
·
color
(PPT 21)
·
contextual
tabs (PPT 9)
·
custom
dictionary (PPT 55)
·
demoting
(PPT 34)
·
Dialog
Box Launcher (PPT 11)
·
Document
Information Panel (PPT 44)
·
document
properties (PPT 43)
·
document
theme (PPT 8)
·
drag
and drop (PPT 41)
·
drawing
(PPT 2)
·
e-mailing
(PPT 2)
·
Enhanced
ScreenTip (PPT 10)
·
file
(PPT 26)
·
file
name (PPT 26)
·
folder
(PPT 27)
·
font
(PPT 21)
·
format
(PPT 21)
·
gallery
(PPT 9)
·
hard
copy (PPT 61)
·
Home
tab (PPT 9)
·
horizontal
scroll bar (PPT 8)
·
inserting
multimedia (PPT 2)
·
Key
Tip (PPT 15)
·
Key
Tip badge (PPT 15)
·
keywords
(PPT 43)
·
landscape
orientation (PPT 6)
·
layouts
(PPT 6)
·
level
(PPT 19)
·
live
preview (PPT 9)
·
line
spacing (PPT 32)
·
line
wraps (PPT 18)
·
metadata
(PPT 43)
·
menu
(PPT 14)
·
Microsoft
Office PowerPoint 2007 (PPT 2)
·
Mini
toolbar (PPT 11)
·
mouse
pointer (PPT 7)
·
multi-level
bulleted list slide (PPT 33)
·
Normal
view (PPT 8)
·
Notes
Page view (PPT 8)
·
Notes
pane (PPT 8)
·
Office
Button (PPT 14)
·
Office
Theme (PPT 16)
·
Outline
tab (PPT 8)
·
outlining
(PPT 2)
·
paragraph
(PPT 19)
·
placeholders
(PPT 7)
·
point
(PPT 21)
·
pop-up
menu (PPT 51)
·
PowerPoint
Help (PPT 63)
·
preparing
delivery (PPT 2)
·
presentation
(PPT 2)
·
printout
(PPT 61)
·
promoting
(PPT 34)
·
Quick
Access Toolbar (PPT 13)
·
Ribbon
(PPT 8)
·
saving
to the Web (PPT 2)
·
scroll
arrow (PPT 7, PPT 8)
·
scroll
bars (PPT 8)
·
scroll
box (PPT 7, PPT 8)
·
shortcut
menu (PPT 12)
·
size
(PPT 21)
·
slide
(PPT 6)
·
slide
indicator (PPT 47)
·
Slide
pane (PPT 8)
·
slide
show (PPT 2)
·
Slide
Show view (PPT 49)
·
Slides
tab (PPT 8)
·
splitter
bar (PPT 8)
·
standard
properties (PPT 43)
·
status
bar (PPT 8)
·
style
(PPT 21)
·
submenu
(PPT 15)
·
tab
(PPT 8)
·
task
pane (PPT 11)
·
Title
Slide (PPT 6)
·
vertical
scroll bar (PPT 7)
·
view
(PPT 8)
·
word
processing (PPT 2)