Constitution and By-Laws
(Amended May 2005)
SECTION ONE
CONSTITUTION
Article 1
Name
The name of the organization is the "Kimberley
Minor Hockey Association."
Article 2 Purposes
The purposes of the Association are to encourage and
foster among players, coaches and citizens at large, both good sportsmanship
and citizenship.
To maintain and encourage interest and activity in
Minor Hockey.
To encourage and promote competition for the
members.
To be responsible for all ice time where Kimberley
Minor Hockey Association players are involved.
Article 3
As an unalterable provision of this Constitution
this Society shall be affiliated with the British Columbia Amateur Hockey
Association and shall operate in a manner consistent with the British Columbia
Amateur Hockey Association’s Constitution, By-Laws, Regulations and Rules.
SECTION TWO
BY-LAWS
7. Definition: The Kimberley Minor Hockey
Association for the purposes of the By-Laws shall be known and hereinafter
referred to as "The Society."
By-Law 1 Members
The Kimberley Minor Hockey Association shall consist
of the following:
· All member teams who operate
under the jurisdiction of the Society and who comply with the requirements of
its Constitution and By-Laws.
· Life Members
· Executive Committee
· Other elected and appointed
officials
· Paid up members
By-Law 2
It is an unalterable provision of the Constitution that
the members of the Society shall not have any interest in the property or
assets of the Society ceasing to exist and upon dissolution of the Society and
after payment of all debts and liabilities, the remaining and residual property
shall go, be paid and made over to a registered and recognised
charitable organisation in Canada.
By-Law 3 Membership
Membership shall be open to all persons interested
in Minor Hockey; any person who is actively involved in the general work of the
Society and subscribes to the Society, Constitution and By-Laws.
The annual membership fee is $1.00.
Membership fees shall be valid for the current
playing season. The playing season shall be considered beginning on September
1st and ending on August 31st of the following year.
A person shall cease to be a member of the Society:
· By delivering his resignation to the Secretary of the Society or by mailing or delivering it to the address of the Society.
· By ceasing to subscribe to
the Society on an annual basis.
· On his/her death or in the
case of a corporate dissolution.
· On being expelled.
· On having been a member not
in good standing for 12 consecutive months.
· A member may be expelled by
a special resolution of the members passed by a 75% majority at a general
meeting.
The notice of special
resolution shall be accompanied by a brief statement of the reason or reasons
for the proposed resolution.
The person who is the subject of the proposed
resolution shall be given the opportunity to be heard at the general meeting.
All members are in good standing except a member who has failed to pay his current annual membership fee or any other subscription or debt due and owing by him/her to the Society and he/she is not in good standing so long as the debt remains unpaid.
By-Law 4 Meetings
The Annual General Meeting shall be held in the
spring of each year.
General or Special Meetings may be called by the
President or by the Board of Directors and said meeting shall be held within 21
days.
No subject shall be discussed or considered at any
special meeting except that specified in the notice.
A semi-annual meeting of the Society shall be held
following the Annual Meeting of the British Columbia Amateur Hockey Association
to acquaint the members with business from the British Columbia Amateur Hockey
Association’s meeting and any playing rule changes.
A quorum for a Directors’ Meeting shall consist of
the majority of the Executive members and only Executive members are entitled
to vote.
By-Law 5 Voting
Voting privileges are extended to all members in
"good standing."
At the Annual General Meeting and all General
Meetings of the Society, every member present is entitled to one vote. No proxy
votes will be permitted.
The president shall cast the deciding vote in the
event of a tie.
At all meetings of the society, voting shall be done
by a show of hands unless the meeting decides on a ballot.
Decision shall be by simple majority (51%) except as
otherwise provided in the By-Laws and the Societies Act.
Only those persons holding memberships two weeks
prior to any meeting of the Society, shall hold voting privileges at that
meeting or hold office.
By-Law 6 Officer—Duties and Powers
All directors shall be elected at the Annual Spring
Meeting. The director holding the office of President shall be elected for a
two (2) year term and all other directors for a one (1) year term.
The board or directors shall consist of 8 elected
directors.
The board of directors shall consist of the
Immediate Past President, President, Vice President, Secretary, Treasurer,
Registrar, Ice Coordinator and a Director at Large.
The Past President shall be a full voting member of
the Executive, providing he/she is in "good standing" with the Society,
and shall act in an advisory capacity at all meetings of the Executive. He/she
may also accept appointments as required.
The President shall preside at all meetings. He/she
shall see that the general policy and objectives of the Society are carried out
and generally supervise the business of the Society.
The President, within the jurisdiction of the
Society, shall have the power to:
Interpret the Constitution and By-Laws as required.
a.)
Call all
meetings as set forth in By-Law 4.
b.)
Exercise the
powers of the Executive in case of emergency.
c.)
Suspend clubs
(teams), players, or team officials, subject to ratification at the next
Executive Meeting.
d.)
Sit on all
committees as an advisor.
e.)
Approve the
tournament rules for all tournaments hosted by the Society, and his or her (or
a designate that must be a director) signature must appear on the rules page of
the tournament program.
The Vice President shall, in the absence of or
at the request of the President, preside at meetings.
The Vice President shall carry out duties as requested by the
President.
The Secretary shall keep an accurate record of the proceedings at
all meetings, carry on correspondence and generally perform all duties usual to
a secretary.
a) He/she shall notify the board of directors of
the time and place of the meetings.
b) Shall post a notice at the rink of all
general meetings, one-week prior.
c) Shall publish notice of the Annual General
Meeting at least two weeks prior.
d) Shall file an annual report of Constitution
and by-law changes to the Registrar of
Companies within thirty (30) after each Annual General Meeting.
The Treasurer shall have custody of
all funds, keep accurate records and provide an audited financial statement for
the Annual Spring Meeting.
By-law 7 Program Coordinators—Duties
The Referee-in-Chief shall encourage as many
interested persons as possible to attend a Referee’s School. He or she shall be
responsible for the provision of referees for all Rep games by request of the
President or Official in charge of games and teams.
The Registrar shall keep a record of all players;
be responsible for the registration of all players, in both the British
Columbia Amateur Hockey Association and the Mutual Aid Fund. He/she shall be
responsible for all claims to be certain they are properly completed and
Association copy filed for reference. He/she shall be responsible for
registration of Society members.
The Equipment Manager:
Shall keep an accurate inventory of all equipment
and provide such a report at the Annual General Meeting.
Shall ensure that all equipment is kept secure.
Is responsible for any equipment loaned out to any
individual or other association that does not come under the jurisdiction of
the Society.
Is responsible for providing an estimated budget for
the replacement, upkeep and repair of all equipment.
The Ice-Coordinator is responsible for
allocating ice times to all member teams of the Society in accordance with the
policies set forth by the Society. At the beginning of each playing season
he/she shall secure from the coaches and/or managers of each team wishing to
participate in the East Kootenay League, the dates for which they are unable to
schedule League games for whatever reason.
The Head Coach is responsible for appointing the Coach
Selection Committee, subject to ratification by the 75% majority of the Board
of Directors. The Committee shall consist of no less than three persons
excluding the Head Coach, who shall act as chairman and cast a deciding vote in
the event of a tie.
The Volunteer Coordinator is responsible for creating the necessary committees to facilitate fundraising. This will include ensuring that the fundraising duties are carried out by the responsible parties. As well this position will carry a vote regarding the regular business of the association.
By-law 8 Finances
The funds required by the Society shall be obtained
by whatever means the Board of Directors deems necessary and at their
discretion.
The signing officers for the Society shall be the
President, Treasurer, and Secretary.
Commercial advertising will be allowed on players’
sweaters, subject to the Society’s approval.
All monies received shall go into general revenue of
the Society and no team may raise money without approval of the Kimberley Minor
Hockey Association’s Board of Directors.
By-law 9 Registration and Fees
The Society shall set the dates for registration of
players early in the fall of each year.
The registration form shall have space for the
following minimum information; name, date of birth and age; physical defects
(if any).
No player will be allowed on the ice until he is
registered, he has paid full fees, as set by the Society’s Board of Directors,
and is wearing mandatory equipment as laid down in the Canada Amateur Hockey
Association regulations.
Refunds of fees paid must be registered in writing
and shall be considered by the Board of Directors.
Annual player fees shall be set by the Board of
Directors each year prior to registration dates and reflect the estimated
operating costs of the Society.
By-law 10 Mutual Aid
An amount (as specified each year by the Annual
General Meeting of the British Columbia Amateur Hockey Association) of the
annual players’ fees shall be paid to the Mutual Aid for medical and dental
coverage. An amount (as specified each year by the Annual General Meeting of
the British Columbia Amateur Hockey Association) will be paid by the Kimberley
Minor Hockey Association to the Mutual Aid for medical and dental coverage for
each Coach, Manager, Trainer or any other official as specified by the Kimberley
Minor Hockey Association. The fee for liability insurance as determined by the
British Columbia Amateur Hockey Association Annual General Meeting, shall be
paid by Kimberley Minor Hockey on behalf of Coaches, managers, Trainers, and
Players.
By-law 11 Division Representatives
He/she shall arrange team personnel in his/her
division to obtain as even a balance as possible in the House League.
He/she shall arrange player transfers between House
and Rep teams in consultation with Rep team and House team coaches.
By-law 12 Conduct of Players and Officials
Kimberley Minor Hockey shall adopt the principles
outlined in BCAHA’s TEAM First Initiative.
Team officials shall be responsible for the
conduct of all players, whether on or off the ice, and at all times when under
the Society’s jurisdiction.
No Minor Hockey players shall smoke, drink or
use abusive language while under the Society’s jurisdiction.
All Coaches, Managers and Trainers shall
refrain from smoking in the players’ box and on the ice.
Decisions made by the executive of the
Society, the Canadian Amateur Hockey Association or the British Columbia
Amateur Hockey Association must be respected at all times by all players,
members and team officials (including, but not limited to team managers,
assistant managers, head coach, team coach, assistant team coach and team
safety person (trainer)) their authority acknowledged.
Players wishing to register a complaint against any
Minor Hockey official shall do so in writing and the signed letter shall be
dealt with by the Appeals Committee. An Appeals Committee will be appointed by
the current Board of Directors as deemed necessary.
Abuse of City of
City of
Minor Hockey players shall not be allowed on the ice
while any other groups are using the ice surface or while the Arena employees
are cleaning the ice surface.
All officials and registered players shall be
governed by the Canadian Amateur Hockey Association, British Columbia Amateur
Hockey Association and the East Kootenay Minor Hockey Association and the
Kimberley Minor Hockey Association Rules and Regulations.
By-law 13 Coaches and Managers
62a) All coaches, assistant coaches,
managers, assistant managers, safety persons (trainers) must be aware that the
team they represent is part of the Society and as such they are subject to the
authority of the executive in all aspects of team management including, but not
limited to fiscal property
It shall be the immediate duty of any coach
or manager to ensure that adequate medical attention is given to any player
when injured.
It shall be the responsibility of each Coach or
Manager to be certain that a Mutual Aid form is properly filed in the event of
a player injury.
All coaches and managers shall be responsible for
their team equipment, repairs and return of equipment and locker keys at the
end of each season.
Coaches and Managers will be responsible for all
transportation and billeting for the home and away games.
Coaches should give pre-game and pre-practice
instruction before the team’s allocated ice time to assure that maximum ice
usage is achieved. Coaches may agree to use their allotted game times with a
portion for instruction and the balance for the game. Full ice will be used at
all times in the Atom, PeeWee and Bantam divisions.
All Coaches shall endeavor to give each player equal
ice time whenever possible.
Rep team Coaches shall pick their team manager with
approval to be given by the Board of Directors.
Rep team Coaches shall pick their players from ALL
registered players in their division and every player must have an opportunity
to try out for a Rep team. It is understood that Rep and House team Coaches may
transfer players in an attempt to obtain the best possible team to represent
the City of
By-law 14 Player Movement
70a) All player movement must be in accordance with
CHA and BCAHA rules and the Society guidelines.
70b) No move of more than one division will be
allowed.
70c) Parents or guardians that feel that their child
should play in a higher division must apply in writing to the executive within
14 days following the first practice of the season. A decision will be made
within two weeks. The applicant will practice in his or her age division while
the application is under study.
70d) A player movement committee will be appointed and will confer with the coaches of the two effected teams and will consult with an independent evaluator, considering the following,
·
Safety issues
·
Skill levels
·
Team numbers
·
Benefit to both
leaving and receiving teams
70e) The decision of the committee will be forwarded
to the executive for final approval. If a player receives approval for movement
this decision will expire at the end of the season and said player will
register in his or her age division the following year. Any executive or
committee member whose child applies to move teams will not vote on this issue.
The decision is final and non-appealable. Voting will
be by secret ballot.
71)The use of affiliate (uncarded)
players by a carded team is prohibited in accordance with British Columbia
Amateur Hockey Association regulations unless otherwise ruled upon by the East
Kootenay Minor Hockey Association with the approval of the British Columbia Amateur
Hockey Association.
72) The use of carded players on a house team is
subject to the approval of the Board of Directors. Any House team using a
carded player for any games scheduled with any team that is outside the
jurisdiction of the Society shall be required to attain the approval of that
team’s Coach prior to the start of the game(s)
73) The use of overage players is subject to
the approval of the East Kootenay Minor Hockey Association membership. A list
of overage players is to be given to the East Kootenay District Director at the
commencement of each playing season for which the use of overage players is
approved. The use of an overage player for any game should be so noted on the
score sheet prior to the start of the game.
By-law 15 Team
Activity
No team shall leave the Kimberley District to play a
game or enter o tournament without the permission of the Society’s President.
Any Kimberley Minor Hockey Association team playing
out of the Zone or
By-law 16 Minor Hockey Week
The Society shall take part in Minor Hockey Week and
arrange special events.
By-law 17 Play Sponsor
The Society shall find a sponsor for any boy or girl
wishing to play hockey but is unable to afford fees.
By-law 18 Referee’s Dues
The Society shall pay the dues for all Level I and
II referees attending a referee’s clinic. The dues for Level III and above
shall be paid only at the discretion of the Board of Directors.
By-law 19
The by-laws of the Association shall not be
altered or added to except by a special resolution.
By-law 20 Minutes of Meetings
Minutes of all Annual, Special or Directors’
Meetings shall be entered in the respective minute books by the Secretary and
shall be signed after approval thereof by the members (only those present
during said meeting) at the next succeeding meeting, by the President and
Secretary.
By-law 21
The registration form for each player shall show a
separate charge for a litigation surcharge. This amount will be adjusted each
year to cover the actual cost of the insurance (the amount for the policy from
April 1999 to April 2000 is $750). These funds shall be used to purchase
insurance to protect the executive of the Society from civil action by parents
of the players, parents, managers and executive of other Minor Hockey
Associations and from other teams (i.e. refusal to refund funds for tournaments
not attended).
