HISPANIC FORUM SPONSORS’ MEETING
MONDAY, SEPTEMBER 25, 2000
MEETING NOTES
!!!! NEXT MEETING: October 3rd 1pm - 5pm at EPA
AGENDA
- Finalize Forum agenda
- Present finalized three to five potential actions for each issue
- Identify Forum roles
- Decide Next Steps/Follow up/Implementation Plan
- Review Forum evaluation (Barbara will prepare draft)
DECISIONS FROM THIS MEETING
- Issues Papers
- Wednesday Morning General Session
- Speakers
- Breakout Groups
- Thursday AM Report Session
- Change "Recommended Actions" to "Potential Actions" to avoid legal problems for sponsors
- Only short-term actions will be considered (one year)
- Sponsors will review and edit the Potential Actions; reduce each list to three to five (3-5) to offer in breakout sessions only
- Sponsors review papers for problematic wording and send corrections to ERG - deadline for this to be decided in a conference call by Jim Carr, Scott Richardson and Claudio Ramirez after Jim Carr talks to ERG and checks the budget
- ERG will send the edited papers to authors for review
- Issues papers will be mailed to participants without "Potential Actions" included
- NSC will send papers to all registered participants EXCEPT EPA stakeholders
- EPA will include issues papers in packet they are sending to stakeholders
- The opening remarks will include a brief:
- Review of the Forum Agenda
- Request to sign up for Latino Night
- 11:15-11:30 - Barbara Upston will describe the sign up and discussion process for breakout groups sessions
- Keynote and luncheon speakers are needed
- Claudio will try for a speaker either from the ILO or NAALC (he’ll check their English) for the Keynote
- Marcela will try for Congressman Becerra for lunch
- If no luncheon speaker is found it will be described as a networking session
- Groups will be instructed to consider national/state/local (vs agency specific), academic institutions; CBOs for actions
- Participants will sign up for Occupational, Environmental or International, including which of the four topics to discuss (this will give an idea of how large the groups will be and where their interests lie)
- Each session will open with a BRIEF overview of the four issue papers and the three to five short-term potential actions for each
- The product of each issue discussion group will be no more than five actions which may or may not include any of the original potential actions
- All flip charts from breakout sessions will be transcribed (in English) and copied overnight for distribution Thursday morning - overheads prepared for reporters
Breakout Groups Outline
1:00 - 1:30 Overview of issues papers and potential actions
1:30 - 3:00 Issues discussion groups review and discuss potential actions and propose any additional ones
3:00 - 3:15 Break
3:15 - 4:00 Complete discussions and finalize three to five recommended actions; prepare to report to whole breakout group
4:00 - 5:00 Issues reports and whole breakout group discussion and support for recommendations; select reports for Thursday am session
- Transcriptions from Wednesday breakout session distributed
- Barbara will re-open Forum at 9:00 (Agenda will start at 8:45 to get people there) with description of how the morning and reports will work
- Each group will have 15 minutes to report recommendations by issue
- Barbara will ask the whole group to identify cross-cutting themes in the recommendations and for other comments
- Sponsors will describe next steps
- Participants fill in a Forum evaluation form
Thursday AM Outline
9:00 - 9:15 Open Session
9:15 - 9:30 Occupational Health & Safety Report
9:30 - 9:45 Environmental Health Report
9:45 -10:00 International Workers Health Report
10:00-10:15 Break
10:15-10:45 Common Themes and other Comments
10:45-11:15 Next Steps and Closing Remarks
11:15-11:30 Forum Evaluation
