40th Reunion Committee Meeting
September 26, 2001
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Minutes of Hilo High School 40th Reunion Committee Meeting September 26, 2001 |
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Wednesday, September 26, 2001, Ralston Nagata's Residence, 1821 Laukahi Place, Honolulu, HI 96821, phone 373-9357. Attendees: Ralston Nagata, Mel and Naomi Nakayama Matsumoto, Irene Akiyama Yamamoto, Beryl Kam Lau, Bobo Claveria, Byron Muramatsu, Ainsley AhSing, Les and Donna Saito Hoshide, Arlene Yanagihara, Daisy Makaimoku, Ida Mae Fong, Patsy Onuma Nakamura, Gail Tokeshi Okata. Click here for meeting pictures. Call To Order: Meeting was called to order by 40th Reunion Co-Chair Ralston Nagata at 8:08 p.m. after attendees enjoyed a potluck of good food and fellowship brought by all in special celebration of Ralston's "57th" Birthday. Ralston extended his heartfelt thanks to all for the special birthday surprise and emotionally expressed how touched he was to have the opportunity to celebrate his birthday for the very first time in his life with his classmates. He recollected his childhood memories of not having the luxury of celebrating his birthday with classmates as others may have had at that time and thus, this was very special for him. Gail Tokeshi Okata, new first time attendee, was welcomed and recruited to assist the Souvenirs Committee. Approval Of Minutes: Minutes of the previous meeting of August 29, 2001, which were posted via Craig's e-mail to all on e-mail list, were circulated. Correction was made on the name of Grads Night entertainer to be Michael Nakasone. Minutes were approved as corrected. Treasurer's Report (Finance Committee): Per Dennis Ueyama's written report to Ralston Nagata, we currently have $6354.30 in bank account for use on reunion expenses. 1. Committee Reports and Actions Taken: a. Grads Night: Donna Hoshide confirmed that Grads Night is set for Friday, July 26, 2002 from 6 p.m. to 11 p.m. at Waialae Country Club with Hawaiian luau menu and no-host cocktails. Music by Mike Nakasone and Company to be followed by the EbbTides (oldies, but goodies) with a fun program being planned by Matt Daog and Peter Yanagihara. Motion was made to charge $35 per person for this event. Motion carried by majority vote. Per inquiry received from Gordon Vredenburg via e-mail regarding transportation arrangements from hotel to Waialae Country Club, the Hospitality Committee agreed to coordinate carpool arrangements from the Ala Moana Hotel to Waialae Country Club and back. b. Banquet Night: Daisy Makaimoku, Ida Mae Fong, and Arlene Yanagihara confirmed that the banquet is set for Saturday, July 27, 2001 from 6 p.m. to 11 p.m. at the Ala Moana Hotel Garden Lanai Room. Menu selections, dance floor and set up requirements were deferred till next meeting to enable committee to meet and confer with hotel persons. Also, program details were deferred till next meeting. The committee was encouraged to request Ala Moana Hotel for donations of gift certificates or any items which could be used for door prizes at the banquet. The committee requested that all classmates make an effort to also solicit any donations which could be used for door prizes from any of their friends, business associates, etc. Motion was made to charge $40 per person for Banquet Night event. Motion carried by majority vote. c. Hospitality: Bobo Claveria and Ainsley AhSing reported that the Hospitality Suite at the Ala Moana Hotel will be open all three nights from Thursday, July 25, 2002 at 4 p.m. Friday, July 26 after the Grads Night event, and Saturday, July 27 after the Banquet. Thursday night will feature a "make your own" sushi bar featuring "Viking Sushi Chef� Ralston Nagata and others, and Rudy Alivado's special sausages. The committee welcomes any pupus, liquor or soft drinks donations to add to Alivado's sausages and requests that classmates e-mail or contact any committee persons or Bobo and Ainsley with your donations. The Hospitality Committee also agreed to coordinate carpooling arrangements for Friday night from hotel to Waialae Country Club and back. This will be done at the Hospitality Suite on Thursday night. d. Golf Tournament: Les Hoshide reported that the Golf Tournament is scheduled for Friday, July 26, 2002 at Hickam Air Force Base�s Mamala Bay Golf Course with 10 a.m. check-in, and 11 a.m. starting time. Motion was made to charge $60 per person which will include prizes. Motion carried by majority vote. The golf registration flyer will be included with the next mailing to all alums and will be prepared by the Reunion Registration Committee. e. Prizes/Donations: No report given since Ben Matsubara, Russell Okata, Ken Sakai, and Ronald Hirano were unable to attend meeting, but all are being encouraged to help solicit donations for door prizes and golf tournament prizes. Please contact any of the committee members with your donations. f. Reception: Mel Matsumoto reported that June Takahashi Iki phoned in to report that she has nothing new to report at this time, but is still recruiting members for her committee to help staff the reception tables at the events and welcomes any volunteers. g. Souvenirs: Patsy Onuma Nakamura and Byron Muramatsu reported that they are currently researching possible logo designs for souvenir shirts and will have cost estimates at next meeting. Thirty responses were received from the questionnaire distributed via e-mail with background and personal info on alums. h. Newsletter: Ralston reported that he will draft the newsletter and have it ready by our next committee meeting on Halloween night, October 31st, so we can all provide manpower to stuff, seal, and prepare for mail out. The newsletter will be mailed out in early November to avoid the holiday rush. i. Phone Tree: Beryl Kam Lau reported that a request was received from some committee members to alternate days of the week for Reunion Committee meetings to accommodate more persons from month to month. Per this request, motion was made to have the November meeting on a Friday or Saturday night rather than on Wednesday as was done for August, September, October. Thus, by majority vote, Friday, November 30th was selected for the November meeting date. j. Public Relations/Communications: No report given since Craig Miyamoto was unable to attend meeting. It was requested that follow-up be done to see if we can have our reunion information printed in the Hilo High Foundation newsletter. k. Registration: Naomi Nakayama Matsumoto reported that she and Irene Akiyama Yamamoto and Beryl Kam Lau will put together registration forms for events and golf registration flyer to be included with next newsletter mailing. Motion was made to provide a $5 discount per event, if registration forms and $$ received by an early designated date. Motion carried. Thus, early registrants will pay $30 for Grads Night, $35 for Banquet Night, and $55 for golf while all later registrants will pay $35, $40 and $60 respectively. 2. Next Meeting: Halloween Night, Wednesday, October 31, 2001 at 6 p.m. at Ralston Nagata's residence with your potluck item, Halloween spirit and attire, to be followed by Friday, November 30, 2001 � same time and place. Then a break in December. 3. Meeting adjourned at 9:41 p.m. Respectfully submitted, |