Administrative Committee Meeting

Tuesday, November 29, 2005

 

 

Present:  Sandy Frost, Bob Love, Sheila McClellan, Vern Morley, John Quintero, John Swarr

Absent: Stacie Chun

 

1.  Grant applications.    The Social Services grant is due on Monday, December 5.   Motion was made by John Swarr, seconded by Bob Love, that $5000 be requested from Social Services as wages for a 1/3 time executive director.    Motion was approved.

 

It is anticipated and of reasonable likelihood that the gardens will secure a contract with the Hayward Unified School District for approximately $10,000 for workshops based on the nutritional benefit of community gardening, from the period of February to June 2006.   There is currently a contract with the HUSD with a $2000 voucher to be drawn down in exchange for fresh produce and vegetable starts from the Hayward Community Gardens.   As such, the administrative committee feels confident in this decision to actively seek funds for an executive director for the community gardens.

 

Regarding the CDBG:  Based on the budget submitted for the grant cycle July 2004 to June 2005, the current budgeted expenses will be carried over with a 2% inflation rate for 2005-06.  It is estimated that $17,000 is needed for core operations at the gardens.    Application for the Community Development Block Grant will be for core operations at $17,000 plus $5000 for repair of fencing and gates and $5000 for patio development (facilities). 

 

2.    Motion was made, seconded and approved to extend John Quintero’s current contract as acting director of the community gardens on a month-to-month basis after December until quorum of the full Board of Directors.   Attempt will be made to have a full board meeting prior to springtime but is deemed unlikely to happen as the majority of the operations committee members are in Mexico for the winter.  

 

Bob Love expressed serious concern about where the power of decision making lies, citing the most recent occurrence of the administrative committee unanimously rejecting John Quintero’s proposed Executive Programs Director Compensation Agreement, then revision of the document and approval by the operations committee with subsequent three-month contract.   Bob also enjoined that there be a second party, present at the gardens, to corroborate and review John’s time sheets.   It was determined by the committee that Ricardo Torres will be designated to review the time sheets prior to payroll on the first and fifteenth of each month.

 

 

 

 

 

 

3.  CD rollover.    After discussion, it was approved by the committee to roll the funds into an ING regular savings account currently drawing 3.5% interest.  Approximately $4000 in the CD will be transferred.   Vern and Bob will work on the transaction prior to December 12.

 

4.  John Quintero requested $90 for a QuickBooks instruction class in Livermore in mid December.  The committee approved funding for John and a second participant (possibly Bob Love if schedule permits).

 

5. The committee approved to hire as needed for the greenhouse program and market development, drawing down the remaining $3000 aside from John Quintero’s wages.

 

 

/sjf