Administrative Committee Meeting

Tuesday, October 25, 2005

 

Present:  John Swarr, Bob Love, Stacie Chun, Sheila McClellan, John Quintero,

Sandy Frost

 

 

In discussion about the CDBG, nonreimbursed expenses include labor.   John Quintero submitted a compilation of these expenses.  Stacie said that expenses are listed on the 990 spreadsheet (as well as plot fee totals); also in the Filemaker database, and are easily exported to Excel.

 

Line of credit for overdraft:  The committee declined opening a line of credit as the CD and savings account with Fremont Bank are sufficient for overdraft protection.

 

CD rollover:  $4200 is left in the SFFG.  Discussion was tabled until next month’s meeting.

 

II.  2006 budget.    John Quintero submitted a proposed budget for 2006 for review of the committee.  It was noted that the budgeting term should be clearly labeled as a heading.   HCG should anticipate a higher level of funding for the next grant cycle as we have been directed to apply in Social Service and Facilities categories.   $7000 in market sales was determined to be unrealistic as actual sales were approximately $1500.

 

Funding for an executive director, as commendably argued by Stacie, needs to include insurance, taxes and workers compensation.    The position of executive director needs to be concisely drawn up and defined.   Majority opinion is that the executive director should be working at the direction of the board and accountable to the board and not hired as an independent contractor, according to the IRS definition.

 

John Quintero once again presented a three-month contract proposal for Executive Programs Director for the sum of $1800 covering the months of Oct-Nov-Dec.   John Swarr moved to approve the submitted Executive Programs Director Compensation Agreement.  Bob Love seconded the motion.  It was suggested that John Quintero leave the meeting room so the committee could have free discussion.    Stacie Chun argued that the garden funds are precious and limited and every consideration should be given to being conservative in using those funds.   However, as there is money in the Grow the Garden project fund and Estrella Phegan will be away for approximately six weeks, it was suggested by John Swarr that a portion of these funds could be paid to John acting as an interim designate for the project.  The committee unanimously voted to offer John Quintero this position and rejected the submitted Compensation Agreement. 

 

 

10/30/05 sjf