Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Nascar 50/50

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to raise $65.00 per week to place in the chapter’s On-To Fund.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

This project will consist of the selling of driver slots which will be determined by the qualifying positions. The winner receives half of that weeks proceeds. The other half goes to the chapter’s On-To fund. This project refers back to the Haven Lakes Jaycees year plan of action under the Management area of opportunity as a Chapter activities project.

The goals for this project are as follows:

GOAL A:	To raise $65.00 week to to place in the chapter’s On-To Fund.

GOAL B:	To recruit at least 1 new members during the course of this project.

3.	What are the specific manpower assignments?

Chapter President
Name	Tom Rolstad
Address	125 Dons Court, Lakeland FL, 33801 
Phone	863-559-0780
Duties:	Oversee chapter activities

Supervising Chapter Officer
Name          Steve Wiseman
Address	2436 Ave B SW, Winter Haven FL, 33880
Phone	863-299-1986
Duties:	Assist project chair.

Chairperson
Name	Paul Wood
Address	633  Lake Dexter Circle, Winter Haven, Fl, 33884
Phone	863-326-5839
Duties:	To co-ordinate the sale of driver slots for each race. To co-ordinate the distribution of Funds.

Committee Member
Name	Diann Wiseman
Address	2436 Ave B SW. Winter Haven, FL, 33880
Phone	863-299-1986
Duties:	To create entry forms.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
3	Members	Paul Wood	7/29/01	N/A	
1	Location	Steve Wiseman	7/29/01	Donated	
2	Weekly Entry Forms	Diann Wiseman	7/24/01	Donated	

					

Non-Jaycee Resources:
Name, address, phone	        Items Needed	   Donated/Purchased	
			
       CG’s Lounge
       508 Cypress Gardens Blvd.
       Winter Haven, FL., 33881	Location	Donated	
       863-293-9275			

5.	Describe the potential problems and solutions to successfully complete this project.

Potential Problem:		Race Cancelled.
Solution: 		Reschedule fund distribution.

Potential Problem:	 	Lack of participation.
Solution:	 	Addition of 2nd Venue.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Pageant

INCOME	Amount/Value

Appropriation from chapter	$0

Chapter donated supplies (itemize below)

Weekly Entry Forms	$5.00

Non-chapter donated supplies (itemize below)

Additional proposed income (itemize below)

Sale of Driver Slots	$65.00

TOTAL INCOME	$ 70.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)

 Weekly Entry Forms	$5.00              

Non-chapter donated supplies (itemize below)

Purchased supplies (itemize below)

Miscellaneous (itemize below)

Appropriation to chapter for future On-To Fund	$ 65.00

         TOTAL EXPENSE	$ 70.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
7/02/01	Present CPG for board approval.
7/09/01	Present CPG for membership approval
7/24/01	Begin sale of Driver slots.
Weekly	Every Sunday during Nascar season run project.

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.
N/A

9.		What changes or recommendations do you have for a future chairman?

Create additional sheets in case of loss originals lost or destroyed.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

GOAL A:	To raise $65.00 week to to place in the chapter’s On-To Fund.
Result:	Goal has been met each week with the sale of each driver slot.
 
Goal B	To recruit at least 1 new members during the course of this project.
Result:	Met goal by recruiting 1 new member.

IMPACT ON THE INDIVIDUAL

Members used individual development skills by selling driver slots.

IMPACT ON THE CHAPTER

Enabled more chapter members to attend state function with the growth of the On-To fund.

IMPACT ON THE COMMUNITY

Continued to develop our relationship with the management and patron’s of CG’s Lounge.