Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Motorcycle Show

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to raise funds for the chapter.  .

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

This project will consist of a motorcycle show with four classes of entry as well as one overall winner. This project refers back to the Haven Lakes Jaycees year plan of action under the Management area of opportunity as a financial management project.

.
The goals for this project are as follows:

GOAL A:	To involve 10 members from the chapter in the production of this project.

GOAL B:	To recruit at least 2 new members during the course of this project.

GOAL C:	To raise $200 for the chapter’s general fund.

3.	What are the specific manpower assignments?

Chapter President
Name	Tom Rolstad
Address	125 Dons Court, Lakeland FL, 33801 
Phone	863-559-0780
Duties:	Oversee chapter activities

Supervising Chapter Officer
Name            Steve Wiseman
Address	2436 Ave. B. SW, Winter Haven FL, 33880
Phone	863-299-1986
Duties:	Assist project chair, help manage project budget 

Chairperson
Name	Dino Strachan	
Address	P.O. Box 664, Winter Haven FL,33882
Phone	863-298-8927
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee execution of project. 

Committee Member
Name	J.J. Britt
Address	375 W. Bay Ave., Eagle Lake FL, 33839
Phone	863-412-0479
Duties:	Parking of the motorcycles.

Committee Member
Name	Paul Wood
Address	623 Lake Dexter Cr. Winter Haven, FL, 33884
Phone	863-326-5839
Duties:	Registration booth.

Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont DR., Winter Haven FL, 33884
Phone	863-324-2524
Duties:	Awards.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
10	Members	Dino Strachan	7/01/01	N/A	
1	Location	Steve Wiseman	07/01/01	Donated	
100	   Score Sheets	Kathy Del Pozzo	07/01/01	Donated	
50	Registration Forms	Debbie Fischer	07/01/01	Donated	
300	Flyers	Kathy Del Pozzo	06/09/01	Donated	

Non-Jaycee Resources:
Name, address, phone	        Items Needed	   Donated/Purchased	
Harley-Davidson of Lakeland
3205 U.S. 92 E,
Lakeland FL., 33801
863-665-6157
	Judges/Trophies	Donated	
            SKY Motorsports
    Lake Wales FL., 33853
    863-676-2245

	Judges	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

Potential Problem:	 Rain day of event.
Solution: Make arrangements to hold the event inside the Expo-Dome depending on weather.

Potential Problem:	 Lack of participation.
Solution:	 Reschedule event.

Potential Problem: 	Loss of venue.
Solution:	 Have back-up location.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Pageant

INCOME	Amount/Value

Appropriation from chapter	$0

Chapter donated supplies (itemize below)

Score sheets, Registration Forms, Flyers	$80.00

Non-chapter donated supplies (itemize below)

The City of Winter Haven	$200.00

Additional proposed income (itemize below)

Businesses/Organization sponsorships	$150.00
Fees/Registration	$225.00

TOTAL INCOME	$ 655.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)

                  Score sheets, Registration Forms, Flyers	$80.00

Non-chapter donated supplies (itemize below)

The City of Winter Haven	$200.00

Purchased supplies (itemize below)

Trophies	184.00

Miscellaneous (itemize below)
Event day cups	$ 41.00
Businesses/Organization sponsorships	$150.00

         TOTAL EXPENSE	$ 655.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
5/28/01	Present CPG for board approval.
6/04/01	Present CPG for membership approval
6/05/01	Hold first committee meeting.
6/09/01  	Hold second committee meeting.
6/17/01	Hold third committee meeting.
6/27/01	Hold final committee meeting.
7/01/01  	Day of project.

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.
No revisions on this project

9.	What changes or recommendations do you have for a future chairman?
No recommendations on this project

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	To involve 10 members from the chapter in the production of this project.
Result:	

Goal B	To recruit at least 2 new members during the course of this project.
Result:	

GOAL C:	To raise $200 for the chapter’s general fund.
Result:	

IMPACT ON THE INDIVIDUAL

IMPACT ON THE CHAPTER

IMPACT ON THE COMMUNITY