Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Family Day In Plant City

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to hold a family day to excite members about Memorial Day. 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees held a Family Day on May 26th, 2003  in Plant City Fla. To excite members about Memorial Day and Celebrate what Vets have done for us as U.S. Citizens. 

This project falls under the Community Area of Opportunity of the 2003 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Retention

The goals for this project are as follows:

GOAL A:	To involve 5 veteran members	

GOAL B:	To involve 2 new members -

GOAL C:	To recruit 1 new member

3.	What are the specific manpower assignments?

Chapter President
Name	Debbie Fischer
Address	2500 Hwy 92 W #33, Winter Haven Fl 33881
Phone	863-412-4351
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Jason J.J. Britt
Address	375 W. Bay Ave. 
Phone	863-294-2549
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Holly Duffy 		
Address	108 Tremont Dr. Winter Haven FL 33884
Phone	863-326-9252
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee all project activities
Committee Member
Name	Melanie DelPozzo
Address	131 Tremont Dr.
Phone	863-324-1518
Duties:	To assist project chairman in all project activities

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Meat and Bread	Bobbi, Shannon	May 26	D	
1	Sign In Sheet	Holly Duffy	“	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Alderman Ford 
Park
	Park 
	
D	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Not enough people show up 
	Solution:	go with what you have 

	Potential Problem:	Rain, Rain,  Rain
	Solution:	Reschedule for another day

6.	Complete a Proposed Budget indicating all anticipated income and expense.
Proposed Budget for Family Day

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)	0.00

Non-chapter donated supplies (itemize below)…………………………………………50.00
                   Location
Additional proposed income (itemize below)
Ticket sales/admission fees	0.00

TOTAL INCOME	$50.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)	0.00

Non-chapter donated supplies (itemize below)	50.00
         Location
Purchased supplies (itemize below) ………………………………………………………0.00
Miscellaneous (itemize below)…………………………………………………………….0.00

TOTAL EXPENSES	$50.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
4 /28 / 03	Submit first seven questions for board approval.
5/5/03	Submit to General Membership for approval.
5/10/03	Hold Committee Meeting	
5/15/03	Hold Committee Meeting
5/20/03	Hold Committee Meeting
5/24/03 	Hold Committee Meeting
5/26/03	Day Of Project
6/30/03             Present final 10 questions to board for approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question   7: Committee Meeting on 5/10/03 was canceled and not rescheduled

9.	What changes or recommendations do you have for a future chairman?

	Utilize the Phone Tree a little better to make it bigger each year.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	To Involve 5 Veteran Members 
Result:	We Involved 5 Veteran Members Matching our goal

Goal B	To Involve 2 New members 
           Result:	We involved 3 new members exceeding our goal by 1

Goal C	To recruit one new member
Result:	We  did  not reach our goal at this  matter

IMPACT ON THE INDIVIDUAL: The Impact on the Individual was to have fun in a Historical Park on a Historical Day.

IMPACT ON THE CHAPTER The Impact on the Chapter was to come together and be a family on this Memorial Day

IMPACT ON THE COMMUNITY: The Impact on the Community was to enjoy what this country and the Men and Women who fought  for it has been done.