Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Yard Sale

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to raise money for our troops. 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will hold a Yard Sale on July 20, 2002 at the Eagle Lake Chamber of Commerce building from 8AM – Noon. The money raised will be to buy supplies needed for our adopted troop overseas who are protecting our nation’s communities. 

This project falls under the Community Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Community Fund Raising / Community Fund Raising Project.

The goals for this project are as follows:

GOAL A:	To raise $100.00 for our troops. 

GOAL B:	To have 5 Jaycees in attendance.

GOAL C:	To recruit 1 new member.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15thCourt NW, Winter Haven Fl 33881
Phone	(863) 206-5923
Duties:	To assist project chair, help manage project budget

Chairperson
Name	Debbie Fischer
Address	P.O. Box 622, Waverly FL 33887
Phone	(863) 325-8285
          Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee All project activities,

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Dr. Winter Haven FL 33884
Phone	(863) 324-2524
Duties:	Advertising, PSA distribution.

4.	What specific materials, supplies, and resources will be required?

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Sign In Sheet	Debbie Fischer	7/20/02	D	
1	PSA	Kathy Del Pozzo	7/03/02	D	
50	Fliers	Steve Wiseman	7/03/02	D	
1	Newsletter Article	Pam Fitez	6/25/02	D	
1	Roster	Melanie Del Pozzo	7/03/02	D	
1	Computer/Printer	Diann Wiseman	7/03/02	D	
1	Camera, Film	Kathy Del Pozzo	8/16/02	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
City Of Eagle Lake
75 7th Street North
Eagle Lake, Fl 33839	Location & Tables	D	
Winter Haven Newschief

Winter Haven, Fl 
	Yard Sale Ad	P	
Lakeland Ledger – Winter Haven Office

Winter Haven, Fl	Yard Sale Ad	P	
Wal Mart
Cypress Gardens Blvd
Winter Haven, Fl	Film Developing	P	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Don’t have enough tables to sell 	
	Solution:	Make arrangements to have more available if needed.

	Potential Problem:	Lack of Participation	
	Solution:	Advertise! Use several different medias to spread the word. Run PSA & Paid Yard Sale Advertising to sell table space & get customers

	Potential Problem:	Lack of Jaycee Participation	
	Solution:	Use chapter communications tools: phone calling , committee members, newsletter, fliers, etc. to notify the membership.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Yard Sale

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Sign In Sheet, PSA, Fliers, Roster	$10.00
Computer, Printer	$75.00
Camera, Film	$30.00

Non-chapter donated supplies (itemize below)
Location	$75.00
Yard Sale Ads	$30.00
Film Developing	$5.00

Additional proposed income (itemize below)

TOTAL INCOME	$225.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Sign In Sheet, PSA, Fliers, Roster	$10.00
Computer, Printer	$75.00
Camera, Film	$30.00

Non-chapter donated supplies (itemize below)
Location	$75.00

Purchased supplies (itemize below)
Yard Sale Ads	$30.00
Film Developing	$5.00

Miscellaneous (itemize below)

TOTAL EXPENSES	$225.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
7/01/02	Submit first seven questions for board approval.
7/01/02	Attend City Council Meeting to get approval to use Chamber Building
7/08/02	Submit to General Membership for approval.
7/10/02	Hold 1st Committee Meeting
7/11/02	Write PSA to be submitted to newspapers
7/11/02	Submit PSA to Newschief & Ledger
7/13/02	Pass Out Fliers 
7/20/02	Day of Event
7/25/02	Complete CPG 
8/05/02	Submit Final CPG for Board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 4 & 6: 7/11/02. Ads never posted in Lakeland Ledger. Only paid for Ad in 1 newspaper. 

9.	What changes or recommendations do you have for a future chairman? I would recommend getting an Ad in the newspaper at least a month in advance to get better table sales. Received several calls from public stating that if they had more time to get their things together they would have come and gotten a table.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To raise $100.00 for our troops.	
Result:	We raised $63.00, falling short of our goal by $37.00

Goal B	To have 5 Jaycees in attendance
Result:	 We had 9 in attendance, exceeding goal by 4.

Goal C	To recruit 1 new member
Result:	We did not recruit any new members. Not making our goal.

IMPACT ON THE INDIVIDUAL

The impact on the individual was that I learned the how to properly manage and advertise a project. I also learned all the paperwork involved to run a successful project.  I was thrilled at the help that was offered to me from my fellow Jaycees. I am sure that in the future my projects will be just as successful as this one.

IMPACT ON THE CHAPTER

The chapter benefited on several different levels. One obviously would be the money raised to help our troops. The chapter came together in full force to support this project. We also had a prospective member their who purchased a table and was able to find out more about what our chapter does for the community. 

IMPACT ON THE COMMUNITY

The impact on the community was that we established better relationships with The City of Eagle Lake and members of the community. The money raised was to go to our troops and this will benefit the community, because our service men and women our out protecting our nations communities.