Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Wal-mart Membership Table

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is recruit new members.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

This project will consist of setting up a membership table in front of the local Wal-mart. We will have potential members fill out community surveys and guess how many jellybeans are in the jar. The winner of the Jellybean contest will win a gift certificate to Wal-Mart.

This project falls under the Community Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Membership Recruitment/Recruitment Project

The goals for this project are as follows:

GOAL A:	To recruit 2 new members.

GOAL B:	To complete 30 community surveys.

GOAL C:	To involve 5 chapter members in the recruitment process.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15th Court N.W., Winter Haven, Fl 33881
Phone	863-206-5923
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Paul Wood
Address	623 Lake Dexter Circle, Winter Haven, Fl 33884
Phone	863-326-583
Duties:	Write and wrap up the Chairman’s Planning Guide; In charge of seeing that we have Tri-Folds & Community Surveys for the project. Oversee All project activities

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-2524
Duties:	To create Picture Poster board for project and to assist project chairman in all project activities

Committee Member
Name	Debbie Fischer
Address	P.O. Box 622, Waverly, Fl 33877
Phone	863-325-8285
Duties:	To make sure we had ample Newsletters to put out at Project and to assist project chairman in all project activities

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
200	Jaycee Applications	Paul Wood	2/09/02	Donated	
30	Chapter Newsletter	Debbie Fischer	2/09/02	Donated	
200	Chapter Tri-Folds	Paul Wood	2/09/02	Donated	
1	Picture Poster Board	Kathy Del Pozzo	2/09/02	Donated	
1	Table 	Kathy Del Pozzo	2/09/02	Donated	
2	Chairs	Debbie Fischer	2/09/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Wal-Mart Store
422 Havendale Blvd
Auburndale, Fl 33823	Location	Donated	
Wal-Mart Store
422 Havendale Blvd
Auburndale, Fl 33823	Gift Certificate	Purchased	
Wal-Mart Store
422 Havendale Blvd
Auburndale, Fl 33823	Jelly Beans & Jar	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Bad Weather or Scheduling Problems
	Solution:	Schedule a backup day for event.

	Potential Problem:	Loss of Location
	Solution:	Obtain a backup location in case of problems

	Potential Problem:	Lack of Member participation
	Solution:	Utilize phone tree and make sure all members are notified.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Tri-fold copies, Community Survey Copies, Postboard	$35.00

Non-chapter donated supplies (itemize below)
Jelly Beans, Jar, Gift Certificate	$30.00

Additional proposed income (itemize below)
N/A	

TOTAL INCOME	$65.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Tri-fold copies, Community Survey Copies	$30.00

Non-chapter donated supplies (itemize below)
Jelly Beans, Jar, Gift Certificate	$30.00

Purchased supplies (itemize below)
Poster Board	$5.00

Miscellaneous (itemize below)

N/A	

TOTAL EXPENSES	$65.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
1/30/02	Submit first seven questions for board approval.
2/04/02	Submit to General Membership for approval.
2/05/02	Secure location with Wal-Mart.
2/05/02	Hold first committee meeting
2/08/02	Utilize phone tree and call members to inform them of event
2/08/02	Purchase Gift Certificate for give away.
2/09/02	Day of Event
3/04/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Wal-Mart was unable to accommodate us on 2/9/02 due to short notice, however we were able to book in with them on 2/17/02 and held project on that date. Board meeting was not held on 3/4/02 as planned and we held Board meeting on 3/17/02 and submitted final CPG for board approval.

9.	What changes or recommendations do you have for a future chairman?

I would recommend utilizing our State assigned officers to help in the recruitment process. Also book location far enough in advance to ensure success. 

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To recruit 2 new members	
Result:	We recruited 1 new member, falling short of our goal by 1

Goal B	To complete 30 community surveys.
Result:	We completed 35 community surveys, exceeding our goal by 5

Goal C:	To involve 5 chapter members in the recruitment process.
Result:	We had 4 members in attendance, falling short of our goal by 1.

IMPACT ON THE INDIVIDUAL

The impact on the individual was that we had 1 new Jaycee learn the importance of the recruitment process and successfully recruit 1 new member.

IMPACT ON THE CHAPTER

The impact on the Chapter was that with the recruitment of 1 new member our Chapter continues to grow and expand.

IMPACT ON THE COMMUNITY

The impact on the community was that by having community surveys completed, we are better prepared to service our community to the best of our ability.