Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Thanksgiving Baskets

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to provide Thanksgiving dinner to needy families.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The purpose of Thanksgiving baskets is to collect food thru donations or purchase that will feed Thanksgiving dinner to an average family of 4, and distribute these to families in our community that are in need.

This project falls under the following areas of the 2001 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Community

The goals for this project are as follows:

GOAL A:	To distribute at least 4 baskets to families in our community that are in need.

GOAL B:	To involve at least 8 different members thru the course of this project.

GOAL C:	To receive donations from at least 1 local merchant.

3.	What are the specific manpower assignments?

Chapter President
Name	Tom Rolstad
Address	125 Dons Court, Lakeland Fl 33801
Phone	863-559-0780
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Melanie Del Pozzo
Address	131 Tremont Dr., Winter Haven Fl 33884
Phone	863-324-1518
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	Solicit donations, as needed, Schedule Committee meetings; oversee all aspects of the project.

Committee Member
Name	Paul Wood
Address	623 Lake Dexter Circle, Winter Haven Fl 33884
Phone	863-326-5839
Duties:	Co-chairman of project. Assist Chair with all assigned duties.

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Dr., Winter Haven Fl 33884
Phone	863-324-2524
Duties:	To arrange for the families that will receive baskets. Assist project chair as needed.

Committee Member
Name	MaryAnn Strachan
Address	P.O. Box 10613, Winter Haven Fl 33885
Phone	863-291-4461
Duties:	Arrange for shopping of items that will need to be purchased. Assist project chair as needed.

Committee Member
Name	Debbie Thomas
Address	5959 Foxhollow Dr, Winter Haven FL 33884
Phone	863-324-3532
Duties:	To be in charge of decorations for the baskets. Assist project chair as needed.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
4	Families	Kathy Del Pozzo	11/16/01	N/A	
4	Boxes	Melanie Del Pozzo	11/19/01	Donated	
N/A	Donation Letter	Debbie Fischer	11/7/01	N/A	
N/A	Notification Letter for families	Paul Wood	11/7/01	N/A	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Won’t have enough manpower to deliver baskets.
	Solution:	Utilize phone-tree and make sure everyone knows about it.

	Potential Problem:	Unable to find the location where basket will be delivered.
	Solution:	Stop and ask directions of someone more familiar with the area.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$

Chapter donated supplies (itemize below)
XX	

Non-chapter donated supplies (itemize below)
XX	

Additional proposed income (itemize below)
Ticket sales/admission fees	
XX	

TOTAL INCOME	$

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
XX	

Non-chapter donated supplies (itemize below)
XX	

Purchased supplies (itemize below)
XX	

Miscellaneous (itemize below)
Complimentary tickets/admissions	
XX	

TOTAL EXPENSES	$

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
11/5/01	Submit first seven questions for board approval.
11/12/01	Submit first seven questions at General Membership Meeting
11/14/01	Hold Committee Meeting
11/16/01	Shopping for Thanksgiving Baskets
11/19/01	Assembling of Thanksgiving Baskets.
11/20/01	Delivering of Thanksgiving Baskets

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: On 11/7/01 Held First Committee Meeting prior to General Membership meeting to enable more time to plan properly.

9.	What changes or recommendations do you have for a future chairman?

Start planning further ahead to ensure more donations. Most of the Larger grocery stores (I.E. Publx, Winn-Dixie) require at least 1 month advance notice for donations of this kind. 

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	To distribute at least 4 baskets to families in our community that are in need 
Result:	We delivered baskets to 5 needy families in our community. Exceeding our goal by 1.

Goal B	To involve at least 8 different members thru the course of this project
Result:	We involved 16 different members thru the course of this project. Exceeding our goal by 50%

Goal C	To receive donations from at least 1 local merchant
Result:	We received a donation from 1 local merchant. Thus meeting our goal.

IMPACT ON THE INDIVIDUAL

IMPACT ON THE CHAPTER

IMPACT ON THE COMMUNITY