Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Saturday Night Live

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project was to provide Manpower for a special needs program run out of a local church.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The program is a monthly project called Saturday Night Live. Saturday Night Live was originally developed by a group of parents of special needs children and adults.  They have been running the program for three years and it has been a very successful program that everyone looks forward each month.  Over the past year they have found more difficult to provide sufficient manpower (due to the age of some of the parents and volunteers) as the projects popularity increased and when our chapter heard about this project and their need for help, we offered it. The project will consist of providing the needed manpower needed to run the program for assisting mentally disabled people. The event is hosted at the First Presbyterian Church.

This project falls under the Community Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Community Services/Human Services Project.

The goals for this project are as follows:

GOAL A:	To help 20 mentally disabled people during this project.

GOAL B:	To involve 5 chapter Members.

GOAL C:	To make 1 local church aware of The Haven Lakes Jaycees in their community.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15th Court NW, Winter Haven Fl 33881
Phone	863-206-5923
Duties:	Assist project chair, oversee all project activities.

Chairperson
Name	Amanda Horton
Address	235 6th Street #301, Winter Haven Fl 33880
Phone	863-291-8045
Duties:	Write and wrap up the Chairman’s Planning Guide. Oversee execution of project.

Committee Member
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	Assist chairperson in any duties that need to be done.

Committee Member
Name	Paul Wood
Address	623 Lake Dexter Circle, Winter Haven Fl 33884
Phone	863-324-5839
Duties:	To assist project chairman in all project activities and be in charge of phone tree.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	 Digital Camera	Debbie Fischer	3/16/02	Donated	
1	Sign In Sheet	Paul Wood	3/16/02	Donated	
1	35MM Camera	Paul Wood	3/16/02	Donated	
1 (ea)	Computer, Printer	Debbie Fischer	3/16/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
First Presbyterian Church of WH
637 6th Street NW
Winter Haven, Fl 33880	Location	Donated	
First Presbyterian Church of WH
637 6th Street NW
Winter Haven, Fl 33880
	Flyers	Donated	
Wal-Green’s 
Cypress Gardens Blvd
Winter Haven, Fl 33880
	Film Developing	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	The biggest problem would be the people we are working with, or our own Jaycees being uncomfortable with the other. 
	Solution:	Making sure the chairperson is aware people who might be uncomfortable so they can step in and help if needed.

	Potential Problem:	Our people not knowing what their duties are for the evening.
	Solution:	Make a detail and duties list so every member attending know what their duties will be.

	Potential Problem:	Lack of Jaycee member attendance
	Solution:	Utilize phone tree to ensure that all members are aware of project.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Cameras (Digital & 35mm), Sign In sheet,  Computer, Printer	$15.00

Non-chapter donated supplies (itemize below)
Location, Flyers	$50.00

Additional proposed income (itemize below)
	$0.00

TOTAL INCOME	$65.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Cameras (Digital & 35mm), Sign In sheet,  Computer, Printer 	$15.00

Non-chapter donated supplies (itemize below)
Location, Flyers	$45.00

Purchased supplies (itemize below)
Film Developing	$5.00

Miscellaneous (itemize below)
	$0.00

TOTAL EXPENSES	$65.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
2/04/02	Submit first seven questions for board approval.
2/18/02	Submit to General Membership for approval.
2/19/02	Confirm with Church Chapters acceptance to participate in project
2/26/02	Committee Meeting 
3/07/02	Committee Meeting
3/15/02	Utilize phone tree and call all members about project
3/16/02	Day of Event
3/29/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Our Second committee meeting was held on 3/8/02 instead of 3/7/02 due to scheduling conflict. Final board approval was given at our 3/18/02 board meeting held in place of the one we were to have on 3/4/02 and did not have to wait for our final Quarter meeting held on 3/29/02.

9.	What changes or recommendations do you have for a future chairman?

My first recommendation would be to know more of what the program was about so that we could add more to either the supplies needed or to the number of help they need to help during the project. There was not a problem for this particular month but it should be looked at for any future Saturday Night Live projects. My only other recommendation would be to have better communication within the chapter to convey to all members the rewards of working on a project of this degree. We need to utilize our resources. A member of our chapter who happens to work at the church that hosts the event brought the projects existence to the chapter’s attention. We felt it was a worthwhile enough project to get involved with. This is an excellent project and it makes you remember why we joined the Jaycee organization and why we do what we do. 

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To help 20 mentally disabled people during this project.
Result:	We helped about 30 mentally disabled people by attending this project, exceeding our goal by 10.

Goal B:	To involve 5 chapter Members
Result:	We had 5 chapter members in attendance, attaining our goal.

Goal C:	To make 1 local church aware of The Haven Lakes Jaycees in their community.
Result:	 We met our goal, The First Presbyterian Church is now aware that our chapter is out there in the community.

IMPACT ON THE INDIVIDUAL

For each individual member I am sure, as it did for me it makes you feel good to know that you are doing something wonderful for someone else. This is one of those projects that just make you feel good to help someone less fortunate than you are. Sometimes it’s just nice to do something for another human being and not expect something back in return. Our chapter members experienced great feel good moments that have challenged them to come back for the Sock Hop planned for April’s program

IMPACT ON THE CHAPTER

This was a very worthwhile project for the chapter as a whole. We had a chance to do something unique that helped to benefit not only the disabled people we helped, but it was a project that pulled the chapter together even more than we already were. Our chapter had wonderful feedback from Saturday Night Live volunteers the following day for the help.

IMPACT ON THE COMMUNITY

The community was served in our new friendship with Saturday Night Live volunteers and disabled.  The neatest thing that was observed by the volunteers was our president’s daughter just chatting away with some of the people.  She didn’t seem to notice any difference between anyone and was offering her help.  The mentally disable people that participated in the program were impacted the most I believe. That they saw new faces among them seemed to make them smile brighter. They just thought it was wonderful to have made so many “new friends”.