Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Chapter Plan 2nd Quarter Evaluation

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to re-evaluate the year plan of action for The Haven Lakes Jaycees 2002.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees Board Members will convene at our meeting room in Eagle Lake on May 20th to evaluate our Chapter plan of all areas of opportunity in the 2002 year.

This project falls under the Management Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:  

Chapter Pinnacle Award Area:  Chapter Management/Planning-Evaluation Project.

The goals for this project are as follows:

GOAL A:	To evaluate the year plan of action for all 5 areas of opportunity.

GOAL B:	To complete the plan in time to present to the general membership in 30 days prior to the completion of the 2nd Quarter (June 30, 2002). 

GOAL C:	To involve all 16 board members in the process of completing the chapter plan.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	Assist project chair, help manage project budget, supply calendar for board members

Chairperson
Name	Steve Wiseman
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	Write and wrap up the Chairman’s Planning Guide. Oversee execution of project.
 
Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont Drive, Winter Haven Fl 33884
Phone	863-324-1518
Duties:	Co-chair Project. Assist project chairperson. Make sure all available material is provided to board members.

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven Fl 33884
Phone	863-324-2524
Duties:	To assist project chairman in all project activities and be in charge of overseeing budget.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
16	 Board Members	Steve Wiseman	2/09/02	N/A	
16	Blank Calendars	Debbie Fischer	2/09/02	Donated	
16	Copies for Board	Melanie Del Pozzo	2/09/02	Donated	
16	Area Of Opportunity Handouts for Board	Kathy Del Pozzo	2/09/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
The City of Eagle Lake
75 7th Street North
Eagle Lake, Fl 33839	Location	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Not all Board Members able to attend
	Solution:	Utilize phone tree to ensure all board members are informed

	Potential Problem:	Loss of Location	
	Solution:	Obtain a backup location in case of problems

	Potential Problem:	Unable to fully evaluate Chapter Plan in one day
	Solution:	Schedule additional meetings needed to complete Evaluation Process of The Chapter Plan of Action.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Calendars, Finished Copies, Area of Opportunity Handouts	$30.00

Non-chapter donated supplies (itemize below)
Location	$50.00

Additional proposed income (itemize below)
	$0.00

TOTAL INCOME	$80.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Calendars, Finished Copies, Area of Opportunity Handouts	$30.00

Non-chapter donated supplies (itemize below)
Location	$50.00

Purchased supplies (itemize below)
	$0.00

Miscellaneous (itemize below)

	$0.00

TOTAL EXPENSES	$80.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
5/06/02	Submit first seven questions for board approval.
5/06/02	Secure location With The City Of Eagle Lake
5/13/02	Submit to General Membership for approval
5/17/02	Utilize phone tree and call ALL Board Members to inform them of meeting
5/20/02	Day of Chapter Plan Meeting
6/03/02	Submit final 10 questions for Board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 4: Meeting was held at the Wiseman home instead of our meeting room to insure more Board members in attendance. 
Revision to Question 7: Final Board approval was submitted on June 30th instead of June 3rd, due to June 3rd’s Board meeting being rescheduled.

9.	What changes or recommendations do you have for a future chairman?

I would recommend that in the future if all Board members were not able to be present that we reschedule another planning session to involve all Board members so that their input can be used in ALL Area’s of Opportunity of the Chapter Plan to make for a more successful year.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To evaluate the year plan of action for all 5 areas of opportunity.
Result:	We completed evaluation of all 5 areas of opportunity, attaining our goal.

Goal B:	To complete the plan in time to present to the general membership in 30 days prior to the completion of the 2nd Quarter (June 30, 2002). 
Result:	Evaluation of Plan was completed on 5/20/02, completing it in 41 days prior to the end of the 2nd Quarter, exceeding out goal by 11 days.

Goal C:	To involve all 9 Executive Board members in the process of evaluating our chapter plan.
Result:	We involved 12 board members, exceeding our goal by 3.

IMPACT ON THE INDIVIDUAL

The impact on the individual is that the Board Members learn about each Area of Opportunity and the wide variety of projects that could be run under each portfolio. It also allows each of the board members to acquire organization skills needed to plan for each coming project.   

IMPACT ON THE CHAPTER

The 2002 Haven Lakes Jaycee Plan of Action was evaluated and approved by the membership with several new ideas for projects that will help to continue the success for the chapter in the coming year

IMPACT ON THE COMMUNITY

The community will benefit greatly by the new projects and ideas added to the Haven Lakes Chapter Plan of Action by being able to participate in projects and by the chapter serving the communities needs.