Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Little Miss. & Mr. Orange Blossom Pageant

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to kick off Jaycee week by promoting Haven Lakes in the community. 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will hold our 3rd annual Miss. & Mr. Orange Blossom Pageant on January 18, 2004 at the Orange Dome in Winter Haven, with registration starting at 12:30pm and the pageant beginning at 2PM. This is a pageant for children ages 0-12 years of age. They will be judged in 6 different age groups, with the first 4 age groups being split boys and girls.

This project falls under the Business Area of Opportunity of the 2004 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Jaycee Week

The goals for this project are as follows:

GOAL A:	To have the pageant covered by one media group. 

GOAL B:	To involve six Jaycees

GOAL C:	To activate one new member.

           GOAL D:     To recruit one new member    

3.	What are the specific manpower assignments?

Chapter President
Name	Bobbi Clark
Address	712 Ave. E N.E. Winter Haven, Fl., 33881
Phone	863-412-4382
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Jason Britt  
Address	131 Tremont Dr., Winter Haven, Fl., 33884
Phone	 863-324-2425
Duties:	Publicity and to assist project chair, help manage project budget

Chairperson
Name	Barbara Petty	
Address: 	597 Foxhollow Dr. Winter Haven, Fl., 33884
Phone:	 863-324-0400
          Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee All project activities

Committee Member
Name	Shannon Thomson
Address	1915 18th St. N.E. Apt. 1 Winter Haven Fla. 33884
Phone	
Duties:	Decorations 

Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont Dr. Winter Haven FL 33884
Phone	(863) 324-2524
Duties:	Registration

Committee Member
Name	Maryann Strachan
Address	P.O. Box 10613, Winter Haven FL 33885
Phone	
Duties:	Judges Room 

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Digital Camera 	Mark Fitez	1/18	D	
4	Judges	Barbara Petty	1/18	D	
10	Winners Sashes	Kathy Del Pozzo	1/18	D	
1	Helium Tank	Tom Rolstad	By 1/16	D	
1	Master Flyer/Application	Debbie Fischer	By 12/12/03	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Creative Graphics	Trophies	P	
Allen’s Crowns	Crowns	P	
Fla. Citrus Showcase 
PO Box 30 Winter Haven Fla. 33882
	Decorations, Plates, Cutlery	D	
Fla. Citrus Showcase
PO Box 30 Winter Haven Fla.33882	Food for Judges	D	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Not enough children participate	
	Solution:	Advertise! Use several different medias to spread the word.

	Potential Problem:	Ordered materials (crowns and trophies) arrive late or damaged.
	Solution:	Place orders as soon as possible to give yourself time for returns and corrections.

	Potential Problem:	Judges cancel
	Solution:	Line up back-ups.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Orange Blossom Pageant

INCOME	Amount/Value

Appropriation from chapter	$269.00

Chapter donated supplies (itemize below)
Digital Camera	$100.00
       Judges……………………………………………………………………….$0.00
Winner sashes………………………………………………………………$25.00
Helium Tank………………………………………………………………..$25.00
Master Flyer/Application…………………………………………………  $10.00

Non-chapter donated supplies (itemize below)
Decorations, Plates 	$20.00
       Food…………………………………………………………………………..$20.00
Additional proposed income (itemize below)
Registration fees	
30 contestants X   35 dollars	$1050.00

TOTAL INCOME	$1519.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Digital Camera	$100.00
       Judges……………………………………………………………………….$0.00
Winner sashes………………………………………………………………$25.00
Helium Tank………………………………………………………………..$25.00
Master Flyer/Application…………………………………………………  $10.00

Non-chapter donated supplies (itemize below)
Decorations, Plates 	$20.00
       Food…………………………………………………………….$20.00 
Purchased supplies (itemize below)
Trophies	$189.00
Crowns	$80.00

Miscellaneous (itemize below)
Registration fees	$1050.00
XX	

TOTAL EXPENSES	$1519.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
12/1/03 	Submit first seven questions for board approval.
12/8/03	Submit to General Membership for approval.
12/17/03          1st Committee meeting
12/29/03          2nd Committee Meeting
1/2/04              Order Crowns and Trophies
1/6/04              Send invitations for Judges
1/13/04            Final Committee Meeting 
1/16/04            Pick up Crowns and trophies
1/18/04            Day of Pageant
          1/26/04            submit final 10 questions to board for approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question: 4 and 6 Mark Fitez was not able to be there so he could not bring the digital camera so Barbara Petty brought her camera to take pictures. 

9.	What changes or recommendations do you have for a future chairman?

I would take fliers and Applications and take them to different places around the community and not just hold them at the Florida Citrus Festival.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:  To have the pageant covered by one media group. 
Result:  We exceeded our goal by 3 , 2  newspapers (The News Chief, and The Ledger) 1 radio station (97Country WPCV) and 1 National Television Station (The Food Network)	

Goal B:  To involve six Jaycees 	
Result:  We exceeded our goal by 6 we had a total of 12 members attend

Goal C:  To activate one new member
Result:  We activated 2 new members exceeded our goal by 1

GOAL D: To recruit one new member
Results:   We did not recruit any new members. Not meeting our goal.    

IMPACT ON THE INDIVIDUAL

The impact on the Individual was that it helped the individual members continue to develop their organizational skills necessary to bring a project of this magnitude to a successful competition. 

IMPACT ON THE CHAPTER

The impact on the chapter was that we were able to promote the Haven Lakes Jaycees in our community as well as gain some national exposure for the Haven Lakes Jaycees and the Jaycee organization with the coverage we received from the Food Network. We were also able to make several good contacts with some local businesses and with some other community organizations that attended this project. 

IMPACT ON THE COMMUNITY
The impact on the community was that this project helped us to strengthen our relationship with the Florida Citrus Showcase and The City of Winter Haven, as well give the local community a better understanding of what the Haven Lakes Jaycees are and the good projects we hope to accomplish within their community, that will make a better environment for their children and future generations.