Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
“Keep Polk County Beautiful”

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to assist the City of Eagle Lake in improve the community with Keep Polk County Beautiful.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will help the City of Eagle Lake in their Keep Polk County Beautiful Project on April13, 2002. We will assist in picking up the roads and public areas of the Eagle Lake community. Linda Weldon the City Manager of Eagle Lake who needed help with this project approached the chapter. It was not originally in our Year End chapter plan, but was voted on by the board to help in this endeavor.

This project falls under the Community Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Community Service/Community Improvement

The goals for this project are as follows:

GOAL A:	To complete assigned designated areas in 3 hour time period allowed for this project.

GOAL B:	To Activate 1 member of the chapter

GOAL C:	To involve 5 Jaycees in improving the community.

GOAL D:	To recruit 1 new member.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15TH Court NW, Winter Haven, Fl 33881
Phone	863-206-5923
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Amanda Horton
Address	235 6th Street #301, Winter Haven FL 33880
Phone	863-291-8045
Duties:	Write and wrap up the Chairman’s Planning Guide; oversee all project activities

Co-Chairperson
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-2524
Duties:	Cameraperson, to take pictures at project and to assist project chairman in all project activities

Committee Member
Name	Diann Wiseman
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	To assist project chairman in all project activities.

Committee Member
Name	Mike Arbogast
Address	347 8TH ST N.E., Winter Haven, FL 33881
Phone	863-292-8100
Duties:	To assist project chairman in all project activities.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Computer	Diann Wiseman	4/13/02	Donated	
1	Camera	Kathy Del Pozzo	4/13/02	Donated	
1	Sign In Sheet	Amanda Horton	4/13/02	Donated	
5	Members	Pam Fitez	4/13/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
City Of Eagle Lake
75 7th Street North
Eagle Lake, Fl 33839	Gloves, Orange Vest, Garbage Bags, Pokers & Lunch	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of Participation
	Solution:	Utilize phone tree to insure good communication to inform ALL members of this event

	Potential Problem:	Bad Weather
	Solution:	Work will be done in rain, so bring rain gear to protect members from elements.

	Potential Problem:	Road Hazards or Nature Hazards.
	Solution:	Make sure all participants are aware of all possible hazards so they can prepare to combat or avoid these hazards

		
6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Computer, Camera, Sign In Sheet	$35.00

Non-chapter donated supplies (itemize below)
Gloves, Orange Vest, Garbage Bags, Pokers & Lunch	$75.00

Additional proposed income (itemize below)
N/a	

TOTAL INCOME	$110.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Computer, Camera, Sign In Sheet	$35.00

Non-chapter donated supplies (itemize below)
Gloves, Orange Vest, Garbage Bags, Pokers & Lunch	$75.00

Purchased supplies (itemize below)
N/A	$.00

Miscellaneous (itemize below)

N/A	

TOTAL EXPENSES	$110.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
2/25/02	Approached by Linda Weldon about the project
3/04/02	Submit first seven questions for board approval
3/11/02	Submit to General Membership for approval.
3/27/02	Committee Meeting
4/01/02	Attend City Council Meeting to confirm with The City
4/03/02	2nd Committee Meeting 
4/10/02	Call Members to set up manpower
4/13/02	Day of Project
5/06/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Held committee meeting on 4/08/02 instead of 4/03/02 because of scheduling conflict with project chairperson.

9.	What changes or recommendations do you have for a future chairman?

I would recommend that all chapter members provide their own equipment (gloves, bug spray, poker etc) as what the City had to provide was not enough and we had a shortage. 

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To complete assigned designated areas in 3 hour time period allowed for this project.
Result:	Improvements were completed in 2 ½ hours exceeding our goal by a ½ hour. 

Goal B	To Activate 1 member of the chapter
Result:	We had a brand new member attend the project, thus reaching our goal.

Goal C:	To involve 5 Jaycees in improving the community.
Result:	We had 7 members in attendance, exceeding our goal by 2.

GOAL D:	To recruit 1 new member.
Result:	We recruited 1 member reaching our goal.

IMPACT ON THE INDIVIDUAL

The impact on the Individual was that some of the newer chapter members who were present have a better understanding of the kind of services the Jaycees provide to our community and were able to help in the improvement of the community.

IMPACT ON THE CHAPTER

The impact on the chapter was that our chapter was able to strengthen the relationship with the City Of Eagle Lake and with the members of the community, which will lead to more projects associated with The City of Eagle Lake and it’s citizens. Also by recruiting and activating a members for this project we will better be able to serve the community in our upcoming projects.

IMPACT ON THE COMMUNITY

The impact on the community was that by our chapter aiding in the request of the City of Eagle Lake Manager to help in the project, will in turn benefit the community and the members of that community for years to come.