Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
JAYS PROGRAM

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to help kids be aware of tobacco plus the affects it has on them.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

To hold a demonstration on the affects of smoking and tobacco use, that will help deter our next generation of Jaycees from the evils of smoking and using tobacco products.

This project falls under the Community areas of opportunity of the 2001 Haven Lakes Jaycees Chapter Plan
Under the National Emphasis pinnacle area.

The goals for this project are as follows:

GOAL A	To have 6 children participate in the program

GOAL B	To have 10 chapter members attend the program.

GOAL C	To active 4 members that have not been active in the chapter.

GOAL D	To recruit 1 new member.

3.	What are the specific manpower assignments?

Chapter President
Name	Tom Rolstad
Address	125 Dons Court, Lakeland Fl 33801
Phone	863-559-0780
Duties:	Oversee chapter activities and assist project chairperson.

Supervising Chapter Officer
Name	Melanie Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-1518
Duties:	Assist project chair, help manage project budget

Chairperson
Name	J.J. Britt
Address	375 West Bay Ave, Eagle Lake, Fl 33839
Phone	863-412-0479
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee committee members to their assigned duties

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-2524
Duties:	To assist project chairperson as needed.

Committee Member
Name	Debbie Fischer
Address	P.O. Box 622, Waverly, Fl 33877
Phone	863-325-8285
Duties:	To assist project chairperson as needed and take pictures day of project.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Jays Packet from National	Melanie Del Pozzo	12/17/01	N/A	
N/A	Children to participate in project	JJ Britt	12/17/01	N/A	
Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Bessie Williams
375 West Bay Avenue
Eagle Lake Fl 33839
863-294-2549	Straws to use for a breathing demonstration.	Donated	
City of Eagle Lake
75 7th Street N
Eagle Lake Fl, 33839
863-293-4141
	Building	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of participation or lack of children
	Solution:	Reschedule for a better day to hold the program

	Potential Problem:	Loss of Venue.
	Solution:	Obtain a backup location to be used in the event of cancellation.

	Potential Problem:	Loss of appropriate material needed to complete demonstration. 
	Solution:	To involve another Jaycee to keep backup material if needed.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
JAYS Packet…………………………………………………………………$15.00
       
Non-chapter donated supplies (itemize below)
Building; Straws	$105.00

Additional proposed income (itemize below)
Ticket sales/admission fees	$0.00

TOTAL INCOME	$120.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
JAYS Packet	$15.00

Non-chapter donated supplies (itemize below)
Building; Straws	$105.00

TOTAL EXPENSES	$120.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
11/05/01	Submit first seven questions for board approval.
11/12/01	Submitted project idea for General Membership approval.
12/05/01           Committee meeting for JAYS Program.
12/17/01           Day of JAYS Program Presentation.

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: 

On 12/5/01 we were unable to hold first committee meeting and it was held on 12/7/01 instead.

9.	What changes or recommendations do you have for a future chairman?

Involve more kids, preferable use a school location for the project. Expand the program to accommodate all requirements in the program packet. 

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

GOAL A	To have 6 children participate in the program	
Result:	We exceeded our goal by 10 with 16 children participating in the program.

GOAL B	To have 10 chapter members attend the program.	
Result:	Exceeded goal by 4 members with 14 chapter members in attendance.

GOAL C	To active 4 members that have not been active in the chapter.
Result:	We met our goal by seeing 4 members activated thru participating in this project.

GOAL D	To recruit 1 new member.
Result:	We exceeded our goal by 1 with the recruitment of 2 members.	

IMPACT ON THE INDIVIDUAL
On me personally, as project chairperson of JAYS Program, it helped in the area of how to better my speak-up skills as well as helping me to run a very successful project, with this being my first-ever major project.

IMPACT ON THE CHAPTER

            This program was a learning experience as well as a teaching mechanism for all involved in putting a presentation together to     
 Support the children of our Community.

        

IMPACT ON THE COMMUNITY

This program helped the children in our community learn the dangerous effects of smoking/tobacco products and what harm it causes to the human body.