Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
“How To Please Your Man” Party

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to enlighten women on new ways to Please their man. 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will hold a Pleasure Party on September 21, 2002 at our Meeting room in Eagle Lake from 5Pm-7Pm. A distributor from the Pleasure Company will come in and show the women some new and exciting ways that can help them please not only their man, but themselves as well. 

This project falls under the Individual Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Life Improvement/Life Improvement Project.

The goals for this project are as follows:

GOAL A:	To involve 10 Jaycees

GOAL B:	To involve 1 inactive members.

GOAL C:	To recruit 1 new member.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Mark Fitez
Address	4280 Summer Landing Dr, #101, Lakeland Fl 33810
Phone	863-815-7974
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Debbie Fischer 
Address	P.O. Box 622., Waverly FL 33877
Phone	325-8285
Duties:	Write and wrap up the Chairman’s Planning Guide; oversee all project activities

Committee Member
Name	Melanie Del Pozzo 
Address	131 Tremont Dr, Winter Haven FL 33880
Phone	863-324-2524
Duties:	To assist project chair in notifying members of social 

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Dr, Winter Haven FL 33880
Phone	863-324-2524
Duties:	Photographer – taking pictures

Committee Member
Name	Lori Holbrook
Address	336 Ave D Se, Winter Haven Fl 33881
Phone	863-294-5171
Duties:	Refreshments, and to assist project chairperson as needed

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Camera/ Film	Kathy Del Pozzo	9/21/02	D	
1	Sign In Sheet, Computer	Debbie Fischer	9/21/02	D	
1	Roster	Melanie Del Pozzo	9/21/02	D	
1	Newsletter Article	Mark Fitez/Debbie Fischer	8/25/02	D	
Enough for 20
	Refreshments	Lori Holbrook	9/21/02	D	
1	Door Prize	Debbie Fischer	9/21/02	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
City of Eagle Lake
Eagle Lake, Fl 33839	
Location	
Donated	
Angie Shouppe
863-425-3221	
Pleasure Party Distributor, Sent Invitations	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Not enough Jaycee participations	
	Solution:	Use chapter communications tools: phone calling , committee members, newsletter, fliers, etc. to notify the membership.

	Potential Problem:	Loss of Location	
	Solution:	Provide a backup location incase original location becomes unavailable.

	Potential Problem:	Type of Environment unfavorable to some of our members/guests
	Solution:	Survey chapter members prior to event. Communication is the key!

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for How To Please Your Man Pleasure Party

INCOME	Amount/Value
Appropriation from chapter	$20.00

Chapter donated supplies (itemize below)
Camera/ Film	$80.00
       Computer, Sign in Sheet	$50.00
Roster	$0
Door Prize	$10.00
Newsletter Article	$0
Refreshments	$20.00

Non-chapter donated supplies (itemize below)
Location	$75.00

TOTAL INCOME	$255.00

         EXPENSES	Cost/Value
Chapter donated supplies (itemize below)
Camera/ Film	$80.00
       Computer, Sign in Sheet	$50.00
Roster	$0
Door Prize	$10.00
Newsletter Article	$0

Non-chapter donated supplies (itemize below)
Location	$75.00

Purchased supplies (itemize below)
Refreshments	$20.00
Film Developing	$5.00

Miscellaneous (itemize below)
Appropriation Back to Chapter	$15.00

TOTAL EXPENSES	$255.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
8/05/02	Submit first seven questions for board approval.
8/12/02	Submit first seven questions for general membership approval
8/20/02	Contact Distributor and book party
8/23/02	Mail Invitation list to Distributor
8/27/02	Hold 1st Committee Meeting
9/03/02	Send Email to Membership to invite to event
9/09/02	Announce at Membership Meeting
9/16/02	Announce at Membership Meeting
9/18/02	Hold 2nd Committee Meeting
9/20/02	Call & Email Membership to Remind them of Event
9/21/02	4PM: Meet Kathy D to opens Room and begin setup 
9/21/02	4:30PM Meet Angie Shouppe Distributor
9/21/02	5PM Party Begins
9/28/02	Finalize CPG
9/30/02	Submit completed CPG for Board approval	

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question     7:  Did not hold 2nd Committee meeting on 9/18/02 due to having our “Clean up our room” project. Did not mail list to Distributor until 9/5/02.

9.	What changes or recommendations do you have for a future chairman?

There is not to much I would recommend changing. I would recommend more  door prizes, recruitment prizes and activating prizes and make this more a membership project instead of a “How To” project. This was not advertised as a membership project and we did not get the turnout I had hoped. I would recommend better communication with chapter members.

10.Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	To involve 10 Jaycees
Result:	We had 9 Jaycees attend, falling short of our goal by 1

Goal B	To involve 1 inactive members
Result:	We had 2 inactive members in attendance, exceeding by 1

Goal C	To recruit 1 new member
Result:	We recruited 1 new member, meeting our goal

IMPACT ON THE INDIVIDUAL: 
The impact on the individual, in this case me as chairperson was that I was able to organize a fun event for our female members, most of whom had never been to a Pleasure Party before and they had a so much fun, it made me feel good to be able to give them an outlet where they can be themselves and open up. If you have never been to one before they are extremely fun, and I recommend that the next time you get to participate in one you should go. As a relative new Jaycee I have not chaired many projects and I gained even more experience by chairing this project.

IMPACT ON THE CHAPTER: 
The impact on the Chapter was that our female members were able to participate in a project that helped to open up their feminine side in a control atmosphere. They learned that there is nothing wrong with learning some “fun” things to do or use in the privacy of their homes with their spouse or significant other. We also recruited a new member, allowing our chapter to continue to grow.

IMPACT ON THE COMMUNITY: 
The impact on the community is that by recruiting one new member at our project we have one more new Jaycee to help us go out into the community and service it to the best of our ability. A new member brings new Ideas and possible new projects that will benefit the community.