Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Haven Lake Website

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to continue a communications tool for The Haven Lakes Jaycees.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees Board decided that it would be beneficial to our chapter to continue a website that will allow for better communication in our chapter and to help keep our members informed. The website will be continued by the new Webmaster on April 1, 2003. Jason J.J. Britt was chosen as Webmaster for the 2003 year, and will continue construction of the website.

This project falls under the Individual Area of Opportunity of the 2003 Haven Lakes Jaycees Chapter Plan:  Chapter Pinnacle Award Area:  Communication.

The goals for this project are as follows:

GOAL A:	To updated Website once a month.

GOAL B:	To involve 3 Jaycees in updating the Website 

GOAL C:	To add 1 corporate sponsor ad on website.

3.	What are the specific manpower assignments?

Chapter President
Name	Debbie Fischer	
Address	3236 Ti mberline Rd, Winter Haven Fl 33881
Phone	863-412-4351
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Jason J.J. Britt
Address	375 W. Bay Ave. Eagle Lake 33839
Phone	863-294-2549
Duties:	Assist project chair, Webmaster

Chairperson
Name	Melanie Del Pozzo 
Address	131 Tremont Dr. Winter Haven 33884
Phone	863-324-1518
Duties:	Chair Project. Make sure all available material is provided to Webmaster that will be needed to complete project.

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven Fl 33884
Phone	863-324-2524
Duties:	To assist project chairman in all project activities and be in charge of overseeing budget.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Internet Connection	Jason J.J. Britt	Ongoing	Donated	
1	Chapter Roster	Melanie Del Pozzo	Ongoing	Donated	
1	State Roster	Kathy Del Pozzo	Ongoing	Donated	
1	Computer & Printer	Jason J.J. Britt	Ongoing	Donated	
1	Camera/Film	Debbie Fischer	Ongoing	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Wal-Mart
Cypress Gardens Blvd
Winter Haven, Fl 33884	Ink, Film Developing	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Loss of Internet Connection
	Solution:	Allow for a backup incase original server connection develops problem

	Potential Problem:	Unable to complete Website by deadline	
	Solution:	Utilize any and all resources that will help to meet the deadline.

6.      	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Haven Lakes Website

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Computer, Printer, Internet Connection, Rosters (State & Chapter)	$110.00

Non-chapter donated supplies (itemize below)
Printer Ink, Film Developing	$15.00

Additional proposed income (itemize below)
	$0.00

TOTAL INCOME	$125.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Computer, Printer, Internet Connection, Rosters (State & Chapter)	$110.00

Non-chapter donated supplies (itemize below)
	$0.00

Purchased supplies (itemize below)
Printer Ink, Film Developing	$15.00

Miscellaneous (itemize below)

	$0.00

TOTAL EXPENSES	$125.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
1/27/03	Submit first seven questions for board approval.
2/03/03	Submit first seven questions for general membership approval
4/01/03	New Webmaster take over editing of website 
7/01/03	Update Design and Setup of WebPages for July
8/01/03	Update Design and Setup of WebPages for August
9/01/03	Update Design and Setup of WebPages for September
9/27/03	Complete Final CPG
9/29/03	Submit final 10 questions for Board approval

                           IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Update of website was done on 7/19/03, 8/30/03 and 9/13/03 instead of 7/1/03, 8/1/03 and 9/1/03. 

9.	What changes or recommendations do you have for a future chairman?
I would recommend that more members learned how to manage the website. It can be a valuable skill to learn. .

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To updated Website once a month.
Result:	Website was updated one day each month, matching our goal.

Goal B:	To involve 3 Jaycees in updating the Website 
Result:	With the chairperson, Webmaster and President Debbie’s help we had 3 Jaycees involved in the updating of the website each month, meeting our goal by 3.

Goal C:	To add 1 corporate sponsor ad on website.
Result:	We added 1 corporate sponsors to the website, matching our goal.

IMPACT ON THE INDIVIDUAL

The impact on the individual is that the chapter’s new Webmaster learned valuable skills that will not only help in her Jaycee career, but will also benefit her on a personal level.    

IMPACT ON THE CHAPTER

The impact on the chapter is that with the continuation of the website, it offers better communication for our chapter members to be able to find out what’s going on within the chapter, and when we have projects coming up. It also gives them a new avenue to contact any member of the Board or in the chapter, keeping the lines of communication open, which can only benefit any chapter.

IMPACT ON THE COMMUNITY

The community will benefit by giving them valuable information at their fingertips. They can learn more about what the Jaycee organization stands for and what the Haven Lakes Jaycees are doing in their community.