Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Haven Lake Website

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to create a communications tool for The Haven Lakes Jaycees.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees Board decided that it would be beneficial to our chapter to create a website that will allow for better communication in our chapter and to help keep our members informed. The website will be constructed and posted to the Internet by July 1, 2002. Debbie Fischer was chosen as Webmaster and will begin construction of the website.

This project falls under the Management Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:                 Chapter Pinnacle Award Area:  Chapter Management:Planning/Evaluation Project.

The goals for this project are as follows:

GOAL A:	To post Website by July 1, 2002.

GOAL B:	To involve 3 Jaycees in creating Website 

GOAL C:	To have 1 corporate sponsor post ad on website.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	Assist project chair, Webmaster

Chairperson
Name	Barbara Petty
Address	5973 Foxhollow Drive, Winter Haven, Fl 33884
Phone	863-324-0400
Duties:	Chair Project. Make sure all available material is provided to Webmaster that will be needed to complete project.
Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven Fl 33884
Phone	863-324-2524
Duties:	To assist project chairman in all project activities and be in charge of overseeing budget.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Internet Connection	Debbie Fischer	Ongoing	Donated	
1	Chapter Roster	Bill Malson	Ongoing	Donated	
1	State Roster	Kathy Del Pozzo	Ongoing	Donated	
1	Computer & Printer	Debbie Fischer	Ongoing	Donated	
1	Camera/Film	Bill Malson	Ongoing	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Wal-Mart
Cypress Gardens Blvd
Winter Haven, Fl 33884	Ink, Film Developing	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Loss of Internet Connection
	Solution:	Allow for a backup incase original Server connection develops problem

	Potential Problem:	Unable to complete Website by Deadline	
	Solution:	Utilize any and all resources that will help to meet the deadline.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Haven Lakes Website

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Computer, Printer, Internet Connection, Rosters (State & Chapter)	$110.00

Non-chapter donated supplies (itemize below)
Printer Ink, Film Developing	$15.00

Additional proposed income (itemize below)
	$0.00

TOTAL INCOME	$125.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Computer, Printer, Internet Connection, Rosters (State & Chapter)	$110.00

Non-chapter donated supplies (itemize below)
	$0.00

Purchased supplies (itemize below)
Printer Ink, Film Developing	$15.00

Miscellaneous (itemize below)

	$0.00

TOTAL EXPENSES	$120.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
5/06/02	Submit first seven questions for board approval.
5/13/02	Submit first seven questions for general membership approval
5/14/02	Set up account with server 
5/15/02	Begin Design and Setup of Webpage
thru   6/29/02	Complete Design of Website
7/01/02	Post Website on Internet
9/28/02	Complete Final CPG
9/30/02	Submit final 10 questions for Board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Design for website was started on 5/7/02 instead of 5/14/02 and Website was posted on 5/15/02, months ahead of schedule. 

9.	What changes or recommendations do you have for a future chairman?
I would recommend that more members learned how to manage the website It can be a valuable skill to learn. .

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To post Website by July 1, 2002.
Result:	Website was posted on May 15, 2002, exceeding our goal by 46 days.

Goal B:	To involve 3 Jaycees in creating Website 
Result:	Including 2 Jaycees from other chapter’s ( who offered input and help) we had a total of 6 Jaycees involved in the creation of our website, exceeding our goal by 3.

Goal C:	To have 1 corporate sponsor post ad on website.
Result:	We have corporate sponsors posted on our website, exceeding our goal by 1.

IMPACT ON THE INDIVIDUAL

The impact on the individual is that the chapter’s new webmaster learned valuable skills that will not only help in her Jaycee career, but will also benefit her on a personal level.    

IMPACT ON THE CHAPTER

The impact on the chapter is that with the creation of the website, it offers better communication for our chapter members to be able to find out what’s going on within the chapter, when we have projects coming up. It also gives them a new avenue to contact any member of the Board or in the chapter, keeping the lines of communication open, which can only benefit any chapter.

IMPACT ON THE COMMUNITY

The community will benefit by giving them valuable information at their fingertips. They can learn more about what the Jaycee organization stands for and what the Haven Lakes Jaycees are doing in their community.