Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Florida Citrus Parade

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to promote public awareness of the Haven Lakes Jaycees in our community.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

Ernie Simmons, a director for Florida Citrus Showcase approached the chapter to help with the organization of the Florida Citrus Parade participants, including our Orange Blossom Pageant winners, in the parade. We were also given permission to promote our chapter during the parade by having our Chapter President and Chairman of The Board ride in the parade. The parade will take place on January 26, 2002; parade route will be throughout the Winter Haven area.

This project falls under the Management Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Public Relations/Public Relations Project.

The goals for this project are as follows:

GOAL A:	   To obtain 1 business contact in our community.
GOAL B:	To recruit 1 New Member.

GOAL C:	To involve 5 members in the parade.

GOAL D:	To have 4 Pageant winners participate in the parade promoting a chapter project.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Paul Wood
Address	623 Lake Dexter Circle, Winter Haven, Fl 33884
Phone	863-325-5839
Duties:	To oversee all project activities and parade placements.

Committee Member
Name	Barbie Henry
Address	1005 Ave. G NE, Winter Haven, Fl 33881
Phone	863-293-5681
Duties:	To assist project chairman in all project activities.

Committee Member
Name	Barbara Petty
Address	5973 Fox Hollow Drive, Winter Haven Fl 33884
Phone	863-324-0400
Duties:	To assist project chairman in all project activities. Florida Citrus Showcase contact.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1 EA	Computer, Printer	Debbie Fischer	1/26/02	Donated	
1	Camera	Paul Wood	1/26/02	Donated	
11	Sign In Sheets	Barbara Petty	1/26/02	Donated	
1	Automobile	Barbie Henry	1/26/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
The City Of Winter Haven
	Location	Donated	
Florida Citrus Showcase
P.O. Box 30
Winter Haven, Fl 33882	Cars, Signs, Golf Cart	Donated	
Wal-Green’s 
Cypress Gardens Blvd
Winter Haven, Fl 33880
	Film Developing	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of Participation.
	Solution:	Utilize phone tree to ensure enough member participation.

	Potential Problem:	Loss of Vehicle/ Mechanical failure.
	Solution:	Obtain backup vehicles to use in case of emergency.

      Potential Problem:		Inclement weather, Rain, etc. 
	Solution:	Postpone start of parade as long as possible to see if weather clears up.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Florida Citrus Festival Gates

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Sign In Sheets, Camera, Computer, Printer, Automobile	$135.00

Non-chapter donated supplies (itemize below)
Location, Film Developing, 4 Car Rentals, Signs, Golf Cart	$360.00

Additional proposed income (itemize below)
	$0.00

TOTAL INCOME	$495.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Sign In Sheets, Camera, Computer, Printer, Automobile	$135.00

Non-chapter donated supplies (itemize below)
Location, 4 Car Rentals, Signs, Golf Cart	$350.00

Purchased supplies (itemize below)
Film Developing	$10.00

Miscellaneous (itemize below)

Appropriation back to chapter	$0.00

TOTAL EXPENSES	$495.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
11/05/01	Submit first seven questions for board approval
11/19/01	Submit to General Membership for approval.
12/10/01	Florida Citrus Showcase will attend chapter meeting to explain more detail on project
12/17/01	1st Committee Meeting	
01/07/02	Re-submit original project idea to the New 2002 Board of Directors.
01/10/02	Committee Meeting at Fairgrounds to talk to Bobby Fuqua.
01/15/02	Utilize Phone Tree to call all members to ensure attendance.
01/16/02	Attending Opening Festivities for the Citrus Festival Vendors
01/26/02	Day of Parade
02/04/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Committee meeting at the fairgrounds was not held on 1/10/02 as planned due to a scheduling conflict with Bobby Fuqua. Meeting was held on 1/14/02. 

9.	What changes or recommendations do you have for a future chairman?

I would recommend talking to parade officials prior to day of parade to ensure vehicles are provided. Communicate with parents of pageant winners to make sure of attendance.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To obtain 1 new business contact in the community
Result:	We obtained 2 good community contacts with Showcase and The city of Winter Haven, exceeding our goal by 1.

Goal B:	To recruit 1 new member
Result:	Did not have a membership table and failed to recruit 1 new member.

Goal C	To involve 5 members in the parade
Result:	We had 5 members in attendance, meeting our goal.

Goal D	To have 4 Pageant winners participate in the parade promoting a chapter project.
Result:	We had 8 pageant winners participate, exceeding our goal by 4.

IMPACT ON THE INDIVIDUAL

The impact on the Individual was that it helped the individual members with their organizational skills necessary to bring this project to a successful competition. 

IMPACT ON THE CHAPTER

The impact on the chapter was that we were able to promote the Haven Lakes Jaycees out in our community and make several good contacts within the local business area. 

IMPACT ON THE COMMUNITY

The impact on the community was that this project helped us to obtain a better relationship with the Florida Citrus Showcase and The City of Winter Haven, as well as the local community now has a better understanding of what the Haven Lakes Jaycees are and hope to accomplish within their community.