Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Little Miss. & Mr. Firecracker Paegent

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to raise money for the chapter general fund. 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will hold the 2nd annual Little Miss. & Mr. Firecracker Pageant on June 30th 2002 in the Crown Room of the South West Complex in Winter Haven. In its first year, we had a great success and lots of positive feedback on making it an annual event.

This project falls under the  Management Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Financial Management / Financial Management Project.

The goals for this project are as follows:

GOAL A:	To raise $500 for the general chapter fund. 

GOAL B:	To involve 15 Jaycees, 3 being from another chapter.

GOAL C:	To recruit one new member.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Debbie Fischer
Address	P.O. Box 622, Waverly FL 33887
Phone	(863) 325-8285
Duties:	Publicity and to assist project chair, help manage project budget

Chairperson
Name	Diann Wiseman	
Address: 	160 6th St JPV, Winter Haven FL 33880
Phone:	(863) 299-1986
          Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee All project activities

Committee Member
Name	Bobbi Clark
Address	200 Ave K SE #326, Winter Haven FL 33880
Phone	(863)294-6505
Duties:	Decorations 

Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont Dr. Winter Haven FL 33884
Phone	(863) 324-2524
Duties:	Registration

Committee Member
Name	Maryann Strachan
Address	P.O. Box 10613, Winter Haven FL 33885
Phone	Unlisted
Duties:	Judges Room 
4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Digital Camera 	Mark Fitez	6/30	D	
4	Judges	Diann Wiseman	6/30	D	
10	Winners Sashes	Kathy Del Pozzo	6/30	D	
1	Helium Tank	Tom Rolstad	By 6/26	D	
1	Master Flyer/Application	Debbie Fischer	By 6/18	D	
100	Fliers/ Applications	Diann Wiseman	6/18	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Creative Graphics	Trophies	P	
Allen’s Crowns	Crowns	P	
Party City
3615 S. Florida Ave. Lakeland 	Decorations, Plates, Cutlery	P	
Publix
800 Cypress Gardens Blvd. Winter Haven	Food for Judges	P	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of Participation	
	Solution:	Advertise! Use several different medias to spread the word.

	Potential Problem:	Ordered materials (crowns and trophies) arrive late or damaged.
	Solution:	Place orders as soon as possible to give yourself time for returns and corrections.

	Potential Problem:	Judges cancel
	Solution:	Line up back-ups.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for 

INCOME	Amount/Value

Appropriation from chapter	$

Chapter donated supplies (itemize below)
Runway Lights	$

Non-chapter donated supplies (itemize below)
XX	

Additional proposed income (itemize below)
Ticket sales/admission fees	
XX	

TOTAL INCOME	$

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
XX	

Non-chapter donated supplies (itemize below)
XX	

Purchased supplies (itemize below)
XX	

Miscellaneous (itemize below)
Complimentary tickets/admissions	
XX	

TOTAL EXPENSES	$

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
 /  / 	Submit first seven questions for board approval.
	Submit to General Membership for approval.

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question      : 

9.	What changes or recommendations do you have for a future chairman?

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	
Result:	

Goal B	
Result:	

Goal C	
Result:	

Goal D	
Result:	

IMPACT ON THE INDIVIDUAL

IMPACT ON THE CHAPTER

IMPACT ON THE COMMUNITY