Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
CHRISTMAS FOR THE ELDERLY

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to provide a Christmas program for the elderly in our community.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

To purchase gifts for residence of a local nursing home and go and sing Christmas Carols and help these elderly members of our community celebrate the Christmas spirit.

This project falls under the Community areas of opportunity of the 2001 Haven Lakes Jaycees Chapter Plan
Under the community service pinnacle area.

The goals for this project are as follows:

GOAL A	To provide gifts for 50 elderly in our community.

GOAL B	To have 10 chapter members attend the program.

GOAL C	To active 1 members that have not been active in the chapter.

3.	What are the specific manpower assignments?

Chapter President
Name	Tom Rolstad
Address	125 Dons Court, Lakeland Fl 33801
Phone	863-559-0780
Duties:	Oversee chapter activities and assist project chairperson.

Supervising Chapter Officer
Name	Melanie Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-1518
Duties:	Assist project chair, help manage project budget

Chairperson
Name	MaryAnn Strachan
Address	P.O. Box 10613, Winter Haven, Fl 33885
Phone	863-291-4461
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee committee members to their assigned duties

Co-Chairperson
Name	Diann Wiseman
Address	106 6th St JPV, Winter Haven, Fl 33880
Phone	863-299-1986
Duties:	To assist project chairperson as needed.

Committee Member
Name	Amanda Horton
Address	235 6TH Street #301
Phone	863-292-8100
Duties:	To assist project chairperson as needed.

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Nursing Home	MaryAnn Strachan	12/15/01	N/A	
1	Wrapping Supplies/Bags	Amanda Horton	12/14/01	Donated	
20	Carol Books	Pam Fitez	12/14/01	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Dollar Tree, 381 Cypress Gardens Blvd, Winter Haven 33880
863-298-9098	Bags, Hand Lotion	Purchased	
Big Lots
Winter Haven
1-888-281-8976
	Videos of Classic Movies	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Unable to be allowed into the Nursing Home.
	Solution:	Have several locations to choose from.

	Potential Problem:	Not enough members participate.
	Solution:	Utilize phone tree and call members to make sure they know about event.

	Potential Problem:	Unable to locate appropriate gifts for and elderly person.
	Solution:	Get suggestions from the Nursing home staff as to patients needs.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Carol Book Copies, wrapping supplies	$10.00
       
Non-chapter donated supplies (itemize below)
Gifts	$300.00

Additional proposed income (itemize below)
N/A	$0.00

TOTAL INCOME	$310.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Carol Book Copies, wrapping supplies	$10.00

Non-chapter donated supplies (itemize below)
Gifts	$300.00

TOTAL EXPENSES	$310.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
11/05/01	Submit first seven questions for board approval.
11/12/01	Submitted project idea for General Membership approval.
11/28/01           Committee meeting for JAYS Program.
12/08/01           Shopping for gifts.
12/14/01	Wrap Gifts.
12/15/01	Day of project.

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: 

On 12/3/01 we held an additional committee meeting that was not scheduled originally, and shopping was not done on 12/8/01 but on 12/14/01 and wrapped the same night.

9.	What changes or recommendations do you have for a future chairman?

Expand the program, I think the elderly in our community are overlook so many times, especially during the holidays and we focus on Christmas for Kids and a lot of these elderly have no one. It was heartwarming to see their reaction to our visit and I’d like to see us be able to help more elderly next year.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

GOAL A	To provide gifts for 50 elderly in our community.
Result:	We exceeded our goal by 70 when we provided gifts for 120 patients of Mariner Health Facility.

GOAL B	To have 10 chapter members attend the program.	
Result:	Exceeded goal by 4 with 14 members in attendance and 5 Jaycee family members attending as well.

GOAL C	To active 1 members that have not been active in the chapter.
Result:	We met our goal by seeing 1 member activated thru participating in this project.

IMPACT ON THE INDIVIDUAL

For each individual member I am sure, as it did for me it makes you feel good to know that you are doing something wonderful for someone else, especially someone who you are sure will be alone at the most festive time of the year “Christmas”. Sometimes it’s just nice to do something for another human being and not expect something back in return.

IMPACT ON THE CHAPTER

This was a very worthwhile project for the chapter as a whole. We had a chance to do something unique in our area and help the elderly at Christmas instead of children. It was a project that pulled the chapter together even more than we already were.

IMPACT ON THE COMMUNITY

The elderly of Mariner Health were the ones affected in our community and you could certainly see it on their faces when they saw our little group marching down their aisle sing Christmas carols. The seemed to enjoy having the children present them their gifts even more than getting it from an adult. So I guess the biggest impact on the community was showing the Elderly of this community that someone cares about them and took the time to spend a little valuable time with them.