Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Casino Night – Business Social

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is make business contacts in the community.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees assist Florida Citrus Showcase run their annual Casino card Night for the business members of the community on April 26th at Nora Mayo Hall in Winter Haven. This even will allow our chapter to socialize with members of the local business community and make contacts for the chapter to use for future projects. By dealing Black Jack to these business members you get to talk and build up a connection. 

This project falls under the Business Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area:	Business Opportunity/ Business Opportunity Project.

The goals for this project are as follows:

GOAL A:	To make contact with 5 local businesses.

GOAL B:	To involve 12 Jaycees.

GOAL C:	To recruit 1 new member.

GOAL D:	To provide 2 prizes for the Silent Auction to be held at event.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15TH Court NW, Winter Haven, Fl 33881
Phone	863-206-5923
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-2524
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee All project activities
Committee Member
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	To assist project chairman in all project activities and help with scheduling manpower.

Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-1518
Duties:	In charge of communications and calling members about the project and to assist project chairman in all project activities as needed.

Committee Member
Name	Diann Wiseman
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	Camera person for project and to assist project chairman in all project activities as needed.

3.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Camera/Film	Diann Wiseman	4/26/02	Donated	
1	Sign In Sheet/Computer	Kathy Del Pozzo	4/26/02	Donated	
1
	Roster	Melanie Del Pozzo	4/26/02	Donated	
1	Manpower	Debbie Fischer	4/26/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Florida Citrus Showcase
Winter Haven, Fl 33880	Location, Cards & Training for Dealers	Donated	
Publix
Cypress Gardens Blvd
Winter Haven, Fl 33884	Wine for Auction	Purchased	
Beall’s Outlet
Cypress Gardens Blvd
Winter Haven, Fl 33884	TV and Wine Glasses For Auction	Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of business participation
	Solution:	Assist showcase in advertising the event to make sure there are plenty of business contacts at the event

	Potential Problem:	Lack of chapter members participate
	Solution:	Good utilize good communication by sending emails and making phone calls to inform ALL board members of this training

	Potential Problem:	Lack of knowledge on how to run gaming tables. 
	Solution:	Provide training for all members.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for 

INCOME	Amount/Value
Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer	$25.00

Non-chapter donated supplies (itemize below)
Location	$100.00
Trainer	$25.00
Wine	$15.00
Wine Glasses	$10.00
TV	$75.00

Additional proposed income (itemize below)
N/a	$0.00

TOTAL INCOME	$320.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer	$25.00

Non-chapter donated supplies (itemize below)
Location	$100.00
Trainer	$25.00

Purchased supplies (itemize below)
Wine	$15.00
Wine Glasses	$10.00
TV	$75.00

Miscellaneous (itemize below)

N/A	

TOTAL EXPENSES	$320.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
4/01/02	Submit first seven questions for board approval.
4/08/02	Submit to General Membership for approval.
4/11/02	Hold Committee Meeting
4/15/02	Bobby Fuqua From Citrus Showcase will visit meeting to talk about event
4/23/02	Send out an email to remind members about the business social. 
4/24/02	Utilize phone tree and call board members to inform them of event
4/26/02	Day of Event
4/29/02	Complete CPG for final Board Approval
5/06/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 7: Bobby from showcase was unable to attend meeting on 4/15/02 and came to our 4/20/02 meeting instead.

9.	What changes or recommendations do you have for a future chairman?

I would recommend setting up training for the gaming tables prior to event so that time that could have been spent making business contacts at the event isn’t spent being trained.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

GOAL A:	To make contact with 5 local businesses
Result:	We made contact with 7 prospective businessmen, exceeding our goal by 2.

GOAL B:	To involve 12 Jaycees.
Result:	We involved 15 Jaycees, exceeding our goal by 3.

GOAL C:	To recruit 1 new member.
Result:	We recruited 1 new member, meeting our goal.

GOAL D:	To provide 2 prizes for the Silent Auction to be held at event.
Result:	We provided 2 prizes for the Silent Auction, meeting our goal.

IMPACT ON THE INDIVIDUAL

The impact on the individual was that our individual members made valuable contacts within the business community that will not only help them on the chapter level, but helped them on a personal level as well. They also learned a skill they did not have before and that was how to run a gaming table and realized the potential of running a Casino night as a business project to meet the local business members.

IMPACT ON THE CHAPTER

The impact on the chapter was that the chapter made contact with 7 prospective  businesses in the area that were not aware of our presence in the community and were able to gain potential future partners in upcoming projects.  

IMPACT ON THE COMMUNITY

The impact on the community was that not only did our chapter gain valuable contacts in the community, but that other local business owners were able to meet potential contacts for their own businesses as well and do so in a fun social atmosphere that it easier to discuss upcoming plans or projects.