Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Effective Newsletter Article Orientation

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to train new members on how to write an effective CPG.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.
The Haven Lakes Jaycees will run a training session on how to CPG’S on 9/25/02 at a new member’s home (Lori Holbrook). It will be to help our some of our new members the fundamentals of composing a proper CPG so that it will benefit future project chairmen and the chapter.

This project falls under the Individual Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: ……Chapter Management/CPG/Committee Project/Chairman Training.

The goals for this project are as follows:

GOAL A:	To train 5 Members.

GOAL B:	To involve 1 NEW Member.

GOAL C:	To have 1 State Officer assist in Training.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Mark Fitez
Address	4280 Summerlanding Drive #101, Lakeland Fl 33810
Phone	863-815-7974
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Bobbi Clark
Address	200 Ave K Apt 128, Winter Haven Fl 33880
Phone	863-295-6505
Duties:	Write and wrap up the Chairman’s Planning Guide; Oversee All project activities

Committee Member
Name	Debbie Fischer
Address	P.O. Box 622, Waverly Fl 33877
Phone	863-325-8285
Duties:	To assist project chairman in all project activities and schedule Trainer.

Committee Member
Name	Melanie Del Pozzo
Address	131 Tremont Drive, Winter Haven, Fl 33884
Phone	863-324-1518
Duties:	In charge of communications and calling members about the project and to assist project chairman in all project activities as needed.

Committee Member
Name	Pam Fitez
Address	1865 15TH Court NW, Winter Haven, Fl 33881
Phone	863-206-5923
Duties:	Camera person for project and to assist project chairman in all project activities as needed.

3.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Camera/Film	Pam Fitez	9/25/02	Donated	
1	Sign In Sheet	Bobbi Clark	9/25/02	Donated	
1
	Roster	Melanie Del Pozzo	9/25/02	Donated	
1/ea	Computer/Printer	Lori Holbrook	9/25/02	Donated	
10	Handouts	Debbie Fischer	9/25/02	Donated	
1	Location	Lori Holbrook	9/25/02	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Kathy Del Pozzo
131 Tremont Drive
Winter Haven, Fl 33884	District 82 Director – Guest Trainer

	Donated	
K & D Ad Specialties
863-412-4755	Printing of Training Packets/Handouts	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of chapter members participate
	Solution:	Good utilize good communication by sending emails and making phone calls to inform ALL board members of this training

	Potential Problem:	Loss of Location
	Solution:	Obtain a backup location in case of problems

	Potential Problem:	Guest Speaker/Trainer Cancels
	Solution:	Secure a backup trainer in case of this problem.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Luau

INCOME	Amount/Value
Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer/Printer	$75.00
Handouts	$25.00
Location	$50.00

Non-chapter donated supplies (itemize below)
Guest Speaker	$0.00
Printing of Handouts	$25.00

Additional proposed income (itemize below)
N/a	$0.00

TOTAL INCOME	$245.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer/Printer	$75.00
Handouts	$25.00
       Location	$50.00

Non-chapter donated supplies (itemize below)
Guest Speaker	$0.00
Printing of Handouts	$25.00

Purchased supplies (itemize below)
	$0.00

Miscellaneous (itemize below)

N/A	

TOTAL EXPENSES	$245.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
9/02/02	Submit first seven questions for board approval.
9/09/02	Submit to General Membership for approval.
9/17/02	Hold Committee Meeting
9/23/02	Utilize phone tree and call board members to inform them of event
9/25/02	Day of Event
9/28/02	Complete CPG for final Board Approval
9/30/02	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 4 & 6: Pam Fitez was unable to bring her camera on the day of the event; Kathy Del Pozzo took pictures and developed film.
Revision to Question 7: Board meeting was not held on 9/2/02 due to Labor Day, Board approved CPG on 9/9/02 along with General Membership.

9.	What changes or recommendations do you have for a future chairman?

I would recommend scheduling more time for training to allow for a broader amount of material to cover. It is important to the success of the chapter that project chairmen learn the proper way to write a CPG so that it will benefit us on future projects.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To train 5 Members.
Result:	We trained 7 members, exceeding our goal by 2.

Goal B:	To involve 1 NEW Member.	
Result:	We had 2 New members, exceeding goal by 3.

Goal C:	To have 1 State Officer assist in the training.
Result:	We had District Director 82, a State officer assist in this training, meeting our goal.

IMPACT ON THE INDIVIDUAL

The impact on the individual was that our 2 new members, one of whom has already chaired her first project, learned why and how we write CPG and has already started the CPG for the project that she chair. These 2 new members learned helpful writing skills that will help them in not only their Jaycee career, but also their personal careers as well. 

IMPACT ON THE CHAPTER

The impact on the chapter was that by getting new members involved in the CPG writing process, will only help the chapter continue to succeed in future projects, because we have new excited Jaycees to help, chair and do the paperwork for upcoming projects. 

IMPACT ON THE COMMUNITY

The impact on the community was that by sparking the interest in these new Jaycees, they are coming up with more projects for us to go out into the community with, which will help to benefit the community as a whole. Their excitement also gets the level of excitement up in the community as well and makes them aware of the good things that the Jaycees do for the community.