Haven Lakes Jaycees
CHAIRMAN’S PLANNING GUIDE
Books, Books, Books

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to train new members on how to write an effective CPG.

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.
The Haven Lakes Jaycees will run a training session on how to CPG’S on 7/25/03 at President Debbie’s Home. It will be to help some of our members the fundamentals of composing a proper CPG so that it will benefit future project chairmen and the chapter.

This project falls under the Individual Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: ……Chapter Management/CPG/Committee Project/Chairman Training.

The goals for this project are as follows:

GOAL A:	To train 5 Members.

GOAL B:	To involve 1 NEW Member.

GOAL C:	To have 1 State Officer assist in Training.

3.	What are the specific manpower assignments?

Chapter President
Name	Debbie Fischer	
Address	3236 Ti mberline Rd, Winter Haven Fl 33881
Phone	863-412-4351
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Jason J.J. Britt
Address	375 W. Bay Ave. Eagle Lake 33839
Phone	863-294-2549
Duties:	Assist project chair, Webmaster

Chairperson
Name	Melanie Del Pozzo 
Address	131 Tremont Dr. Winter Haven 33884
Phone	863-324-1518
Duties:	Chair Project. Make sure all available material is provided to Webmaster that will be needed to complete project.

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Drive, Winter Haven Fl 33884
Phone	863-324-2524
Duties:	To assist project chairman in all project activities and be in charge of overseeing budget.

3.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Camera/Film	Kathy Del Pozzo	7/25/03	Donated	
1	Sign In Sheet	Bobbi Clark	7/25/03	Donated	
1
	Roster	Melanie Del Pozzo	7/25/03	Donated	
1/ea	Computer/Printer	Jason “JJ” Britt	7/25/03	Donated	
10	Handouts	Debbie Fischer	7/25/03	Donated	
1	Location	Debbie Fischer	7/25/03	Donated	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Kathy Del Pozzo
131 Tremont Drive
Winter Haven, Fl 33884	District 82 Director – Guest Trainer

	Donated	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lack of chapter members participate
	Solution:	Good utilize good communication by sending emails and making phone calls to inform ALL board members of this training

	Potential Problem:	Loss of Location
	Solution:	Obtain a backup location in case of problems

	Potential Problem:	Guest Speaker/Trainer Cancels
	Solution:	Secure a backup trainer in case of this problem.

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for Books, Books, Books

INCOME	Amount/Value
Appropriation from chapter	$0.00

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer/Printer	$75.00
Handouts	$25.00
Location	$50.00

Non-chapter donated supplies (itemize below)
Guest Speaker	$0.00
Printing of Handouts	$25.00

Additional proposed income (itemize below)
N/a	$0.00

TOTAL INCOME	$245.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Camera/Film	$55.00
Roster/Sign-In Sheet	$15.00
Computer/Printer	$75.00
Handouts	$25.00
       Location	$50.00

Non-chapter donated supplies (itemize below)
Guest Speaker	$0.00
Printing of Handouts	$25.00

Purchased supplies (itemize below)
	$0.00

Miscellaneous (itemize below)

N/A	

TOTAL EXPENSES	$245.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
7/07/03	Submit first seven questions for board approval.
7/14/03	Submit to General Membership for approval.
7/21/03	Utilize phone tree and call board members to inform them of event
7/25/03	Day of Event
7/27/03	Complete CPG for final Board Approval
7/28/03	Submit final 10 questions for board approval

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question 4 & 6: Kathy Del Pozzo was unable to bring her camera on the day of the event; Holly Duffy took pictures and developed film.

9.	What changes or recommendations do you have for a future chairman?

I would recommend scheduling more time for training to allow for a broader amount of material to cover. It is important to the success of the chapter that project chairmen learn the proper way to write a CPG so that it will benefit us on future projects.

10.	Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A:	To train 5 Members.
Result:	We trained 6 members, exceeding our goal by 1.

Goal B:	To involve 1 NEW Member.	
Result:	We did not have any New members attend, not meeting our goal.

Goal C:	To have 1 State Officer assist in the training.
Result:	We had Barbara Petty, our Regional Advisor and acting RD, a State officer assist in this training, meeting our goal.

IMPACT ON THE INDIVIDUAL

The impact on the individual was that 2 fairly new chair people but new to book writing attend the training and learned why and how we write CPG. These 2 members learned helpful writing skills that will help them in not only their Jaycee career, but also their personal careers as well. 

IMPACT ON THE CHAPTER

The impact on the chapter was that by getting new chairman involved in the CPG writing process, will only help the chapter continue to succeed in future projects, because we now have 2 more Jaycees to help, chair and do the paperwork for upcoming projects. 

IMPACT ON THE COMMUNITY

The impact on the community was that by sparking the interest in these new Jaycees about the CPG process, they are coming up with more projects for us to go out into the community with, which will help to benefit the community as a whole. Their excitement also gets the level of excitement up in the community as well and makes them aware of the good things that the Jaycees do for the community.