Haven Lakes Jaycees

CHAIRMAN’S PLANNING GUIDE
Apple Lounge Social

PLANNING

1.	PRIMARY PURPOSE. (What was the one reason you want to successfully run this project?)

The primary purpose of this project is to recruit new members for the chapter 

2.	Give a brief description of the proposed project and background information.  Follow this with a listing of the specific and measurable goals to be accomplished by this project.

The Haven Lakes Jaycees will hold a membership social at the Apple Lounge in Winter Haven on Thursday June 13th to recruit new members, retain existing members, and activate members we haven’t seen in a while. The Apple Lounge offers pool tables, dartboards, food and drinks with a relaxed social atmosphere.

This project falls under the Community Area of Opportunity of the 2002 Haven Lakes Jaycees Chapter Plan:
Chapter Pinnacle Award Area: Membership Recruitment.

The goals for this project are as follows:

GOAL A:	To recruit 2 new Members

GOAL B:	To involve 15 chapter members

GOAL C:	To involve 3 inactive members.

3.	What are the specific manpower assignments?

Chapter President
Name	Steve Wiseman	
Address	106 6th Street JPV, Winter Haven Fl 33880
Phone	863-299-1986
Duties:	oversee chapter activities

Supervising Chapter Officer
Name	Pam Fitez
Address	1865 15th Ct. NE, Winter Haven FL 33881
Phone	206-5923
Duties:	Assist project chair, help manage project budget

Chairperson
Name	Barbara Petty
Address	5973 Foxhollow Dr., Winter Haven FL 33880	
Phone	325-8285
Duties:	Write and wrap up the Chairman’s Planning Guide; oversee all project activities

Committee Member
Name	Debbie Fischer 
Address	P.O. Box 622., Waverly FL 33877
Phone	325-8285
Duties:	To assist project chair in notifying members of social 

Committee Member
Name	Kathy Del Pozzo
Address	131 Tremont Dr, Winter Haven FL 33880
Phone	324-2524
Duties:	Photographer – taking pictures

4.	What specific materials, supplies, and resources will be required?

Jaycee Resources:

QTY.	Item Needed	Person Responsible	Date Needed	Donated/ Purchased	
1	Camera/ Film	Kathy Del Pozzo	June 13	D	
1	Computer	Debbie Fischer	June 13	D	
1	Roster	Melanie Del Pozzo	June 13	D	
1	Sign In Sheet	Barbara Petty	June 13	D	
1	Newsletter Article	Barbara Petty	By May 25	D	

Non-Jaycee Resources:
Name, address, phone	Items Needed	Donated/Purchased	
Apple Lounge
2903 Recker Hwy.
Winter Haven, FL 33880	
Location	
Donated	
Wal*Mart
355 Cypress Gardens Blvd. 
Winter Haven FL. 33880	
Film Developing	
Purchased	

5.	Describe the potential problems and solutions to successfully complete this project.

	Potential Problem:	Lounge too crowded for group seating	
	Solution:	Call ahead to reserve seating

	Potential Problem:	Not enough member participation	
	Solution:	contact all members personally and invite.

	Potential Problem:	Environment unfavorable to majority of members/ guests
	Solution:	Survey chapter members prior to event.

	

6.	Complete a Proposed Budget indicating all anticipated income and expense.

Proposed Budget for XX

INCOME	Amount/Value

Appropriation from chapter	$10.00

Chapter donated supplies (itemize below)
Camera/ Film	$80.00
       Computer	$50.00
Roster	$0
Sign in Sheet	$0
Newsletter Article	$0

Non-chapter donated supplies (itemize below)
Location	$75.00

TOTAL INCOME	$215.00

         EXPENSES	Cost/Value

Chapter donated supplies (itemize below)
Camera/ Film	$80.00
       Computer	$50.00
Roster	$0
Sign in Sheet	$0
Newsletter Article	$0

Non-chapter donated supplies (itemize below)
Location	$75.00

Purchased supplies (itemize below)
Film Developing	$10.00

TOTAL EXPENSES	$215.00

7.	List the specific steps to bring this project to a successful completion showing planned dates for each step.

Date	Projected Activity to Accomplish Planning
5/28/02	Call Apple Lounge to check on availability
6/03/02	Submit first seven questions for board approval.
6/10/02	Submit to General Membership for approval.
6/11/02	Make reservations at Apple Lounge for 20
6/11/02	E-Mail or call roster members and invite to social
6/11/02	Committee Meeting
6/13/02	Confirm reservations at Apple Lounge
6/20/02	Develop Film
6/20/02	Finalize CPG
6/30/02	Submit completed CPG for Board approval	

IMPLEMENTATION AND EVALUATION

8.	Record any revision of the original plan.

Revision to Question     7:  Completed CPG on 6/19 instead of 6/20 due to scheduling conflict for chairperson

9.	What changes or recommendations do you have for a future chairman?
Allow for more time to plan, enabling more activities for members. Due to dart and pool leagues, we could not utilize these facilities.

10.Give specific and measurable results for each goal established. Describe the impact of this project on the chapter, individual members and the community. Evaluate your primary purpose.

Goal A	Recruit 2 new members
Result:	Recruited 3 new members, exceeding our goal by 1

Goal B	To have 15 members participate 
Result:	We had 23 members attended, exceeding by 8

Goal C	To activate 3 inactive members
Result:	We had 4 inactive members in attendance, exceeding by 1

IMPACT ON THE INDIVIDUAL: The individuals of the chapter were able to get together and socialize with each other, some members we haven’t seen since January. One of our new recruits was excited about being able to help the community and is anxious to help. Some of our newer members was successful at recruiting a member, this was someone who had not recruited anyone before and was nervous about asking someone to join the chapter.

IMPACT ON THE CHAPTER: Our chapter grew, not only by 3 new members, but closer together. It was our time to get together, hang out and spread the Jaycee word. We bonded with each other and expanded our family to include 3 very excited and enthusiastic members, as well as creating a good working relationship with a local business, with the possibility for a cooperate sponsorship. 

IMPACT ON THE COMMUNITY: By growing in numbers, our chapter will be able to better serve the community, by running bigger, better projects, and to fill more of the need in our area.